Experience of the choice and implementation of EDMS in MNPK Avionics

Workflow automation premises

• Lack of office electronic document management
• The need to arrange document registration and to automate work of office
• Need of introduction of the effective instrument of control of execution
• Lack of a single system of document storage

Key indicators of a system (beginning of 2018)

• 16,714 documents
• 45,034 investments
• 22,212 tasks
• 565 users

Workflow automation stages

1 stage

• Automation of unclassified office-work in all divisions
• Registration of the entering and outgoing correspondence
• End-to-end processes of approval of documents
• Possibility of expansion of functionality and setup by the customer's forces

Development of a system by forces of specialists of MNPK Avionics

• Reports for divisions of the enterprise
• Development and application of new printed forms and templates
• New document types
• Setup of the processes connected with new document types

Results of 1 stage

• A common information space for all divisions of the company
• Communication of work with documents and agreements, setting and control of execution of tasks
• The appointed instructions are performed in time
• Work with correspondence is arranged, work of office is automated
• Speed and transparency of processes of approval of documents increased

2 stage

• Updating of EDMS to the new version
• Selective audit of office-work together with office
• Start of the organization of meetings in EDMS and control of execution of instructions
• Start of pilot process of approval of agreements
• Active collecting of offers from all divisions. Analysis. Development scheduling

These presentations "Experience of the choice, implementation and development of EDMS in scientific-industrial complex", Ivanov Evgeny Rudolfovich, Head of information technology and ACS AO MNPK Avionics, 2018