LotExpert SRM

The LotExpert SRM is the software solution intended for complex control automation by purchases and processes of logistics in the commercial and state enterprises, the organizations, holding structures (SRM — Supplier relationship management).

The special version of a system is offered for the organizations conducting procurement under the Federal law of 7/18/2011 No. 223-FZ "About purchases of goods, works, services as separate types of legal entities".

The LotExpert SRM automates a full stroke of purchase management, from planning of expenses before control of performance of agreements, analytics and the reporting. As a part of a software package also the solution for creation of corporate electronic marketplace is provided.

Full stroke of purchase management

A system provides a possibility of tracking of lifecycle of purchase from a requirements planning stage before the actual delivery of goods to the Customer's warehouse. At the same time all stages are connected together, it is always possible to browse as, for example, there took place approval of the request or whether there were disagreements on a question at members of procurement commission. A system visualizes all lifecycle of purchase in intuitively interface, providing the convenient mechanism for work of both the staff of purchasing division, and the controlling services (security, financial control and other).

Besides, the LotExpert SRM provides a possibility of control of procedural terms on each procurement cycle, reflects process of approval of fixing of date and time of last approvals and the forecast of forthcoming.

Purchase planning and control of the budget

At implementation in the organization of planning processes of purchases of division create in a system purchase plans (needs) for a binding to the corporate nomenclature qualifier, items of expenditure and, if necessary, to the all-Russian qualifiers. Plans (scheduled plans) of purchases undergo necessary reconciliation procedures through electronic document management, the consolidating plan of purchases of the enterprise by results forms, consolidation on the same requirements using heuristic algorithms can be performed.

Integration with a budget ERP system allows to exercise automatic expense control on financing limits — as at a planning stage, and directly at implementation of purchases.

Collecting of requirements and formation of purchases

The electronic system of corporate purchases automates activities of the centralized directorates for supply, allows to receive from divisions customers of data on requirements, the purchasing request, to perform approval of purchasing requests, to control them on compliance to the purchase plan (depending on regulations of purchasing activity).

At this stage process of reservation under purchase of money in the budget, by means of formation and approval of requests for costs for the amount of lot can be also performed. After signing of the contract payment is made from the costs reserved at a stage of the purchasing request, thus financial control regarding not exceeding of the money reserved under purchase is provided.

Besides, a system allows to carry out consolidation of the same requirements of several divisions, enterprises of holding to receive the greatest discounts at the expense of the big consolidated delivery scopes.

Holding competitive procurement procedures

The corporate system of purchases provides preparation and holding electronic and "paper" competitive procurement procedures, tenders, taking into account all features of purchasing activity of the organization.

LotExpert implements the advanced practicians of purchases applied in supplying activity of large enterprises and holdings in Russia and abroad.

The solution supports a possibility of criteria assessment of offers, including, with attraction of task force, completely automates activity of the procurement (tender) commissions, allows to create automatically different documents and also to perform electronic approval of procurement documentation and protocols of the controlling divisions.

Conclusion and control of performance of agreements

At a stage of signing of the contracts, a system provides formation of a detailed card of the agreement, allows to generate automatically the text of the agreement with the winner of a procurement procedure (tender), to perform approval of the agreement of the interested or controlling divisions. Formation of the specification of the agreement with a binding to the corporate qualifier of the purchased nomenclature units is possible.

For framework agreements the possibility of accounting of orders to the agreement, formation of the specification on delivery based on the specification of the agreement, control of not exceeding on the amounts and delivery scopes is supported.

The LotExpert SRM provides the centralized maintaining the register of agreements, formation of the diagram of payments and charges, accounting of the actual performance of agreements, shipments and payments, allows to perform the operational analysis of a status of current agreements. Integration with the systems of accounting, including based on solutions of 1C is supported.

End-to-end analysis and control of processes of supply

The multifunction analytical module gives an opportunity of the comprehensive analysis of results of purchases, formations of interactive reports with filtering by different criteria. The visual designer of reports is provided.

Important advantage of implementing solution in holding structures is operating managerial supervision behind purchases of the enterprises of holding and their efficiency. Analytical tools allow to control in real time volumes and the nomenclature of purchases, to trace indicators of the competition and economy, execution of SLA, from detailings to divisions and certain purchasers.