Gazprom Neft Scientific Technical Center automated budgeting based on the solution ITLand and 1C

2018: Automation of budgeting based on "1C:ERP+PM Management of project organization 2"

Scientific and technological center of Gazprom Neft. Photo: ntc.gazprom-neft.ru

On July 3, 2018 the Gazprom Neft Scientific Technical Center company announced project implementation on system implementation "1C:ERP+PM Management of project organization 2".

Prerequisites

In 2015 in Gazprom Neft Scientific Technical Center LLC for reduction of terms of formation of primary and reporting data within business planning and also increase in transparency of pricing under agreements and projects, the need for budgeting process automation appeared.

After market research of information systems Management of project organization 2", the developed ITLand company and 1C Company and intended for automation of the project-oriented organizations which Gazprom Neft treats was decided to stop on a system "1C:ERP+PM. The ITLand company acted as the partner in implementation.

Project Tasks

Project objective on implementation "1C:ERP+PM Management of project organization 2" was creation of single solution for business planning and budgeting. For achievement of an effective objective it was necessary to solve the following problems:

• Describe target process of budgeting.
• Build budget process according to target process of STC.
• Create budget and report forms according to samples of STC.
• Transfer and finish functionality on business planning, accounting of current agreements, criteria of closing of agreements and integration from EDMS from "1S:UPROF" in "1C:ERP+PM Management of project organization 2".
• Create integration mechanisms "1C:ERP+PM Management of project organization 2" with "1C: Payroll and HR Management" and "1C: Manufacturing Enterprise Management" and to implement them in Scientific and technological center of Gazprom Neft.

Project Steps

The project on automation started on September 14, 2015 and included the next stages:

• The description of the current business processes of budgeting and treasury and their optimization which allowed to minimize completions of subsystems Budgeting and Treasury of a configuration "1C:ERP+PM Management of project organization 2".
• Development of methodology of budget process (income and expense budget and BDDS):
  • Description of processes of formation of budgets of the CFD and summary income and expense budget and Capex;
  • Process description of formation and approval of requests for a funds expenditure and communication of the modules "Budgeting" and "Project management" within process of BDDS.

• Implementation of subsystems Budgeting and Treasury:
  • Writing of terms of reference on migration of functionality "1S:UPROF" in "1C:ERP+PM Management of project organization 2" and also on integration into the 1C: Payroll and HR Management and 1C: Manufacturing Enterprise Management systems;
  • Customization on migration of functionality "1S:UPROF" in "1C:ERP+PM Management of project organization 2" and also on integration into "1C: Payroll and HR Management" and "1C: Manufacturing Enterprise Management";
  • Structure formation of budgets;
  • Setup of access rights and jobs of users;
  • Setup of sources of budgeting for obtaining actual data;
  • Development of instructions and user training;
  • Writing of ChTZ and implementation of completions of a system for expansion of functionality;
  • Setup of budget process.

On August 31, 2016 start of a system "1C:ERP+PM Management of project organization 2" in commercial operation took place.

Project Results

In a project deliverable processes of management of treasurer transactions, planning and conducting management accounting are automated, in particular:

• Economic planning, monitoring and execution:
  • Formation of the HR budget;
  • Formation of budgets of the CFD;
  • Formation of the consolidated budget of income and expenses of STC;
  • Formation of the corporate reporting;
  • Component analysis.

• Financial planning, monitoring and execution:
  • Formation of the plan of DDS;
  • Formation of forecast BDDS;
  • Reporting on BDDS.

As of July, 2018 in a system "1C:ERP+PM Management of project organization 2" is processed:

• Types of budgets: more than 90;
• Budget items: more than 180;
• Quantity of the CFD: more than 20;
• Number of users: more than 150.

In plans of Scientific and technological center of Gazprom Neft creation based on "1C:ERP+PM Management of project organization 2" a single automated system of planning and control of projects with support of resource planning and also scaling of a system on 900 users.