Moscow planetarium (First Form (management system))

2017

In September, 2017 the Moscow Planetarium transferred document flow to an electronic form using The First Form system.

According to The First Form company, spring of 2017 The First Form won the tender for creation in Planetarium of an electronic document management system.

In 70 working days (from June to September) were transferred to an electronic form and the following processes are automated:

• purchases and sales,
• accounting of visitors, execution of admissions, control of bringing/carrying out of Inventories on the Planetarium territory;
• accounting of the entering and outgoing correspondence,
• execution of requests for a courier delivery,
• preparation and approval of orders and orders, acquaintance of employees with organizational and administrative documents.

Accounting of partners, agreements and the closing documentation is adjusted. Processes of accounting of requests for repair work and cleaning of premises, planning and recording of meetings are from scratch developed.

All instructions are registered in First Form and are assigned to specific contractors. Risks of loss of documents or "hangup" of tasks are reduced to zero - transfer of responsibility is accurately traced, and terms of accomplishment are controlled by a system. The carrying out of Inventories for the territory of Planetarium is possible only after execution of the electronic admission and with the permission of the responsible person.

It is expected that time of approval of documents will considerably be reduced. Instead of circulation with papers on offices employees will be able to be engaged in real tasks.

Further First Form can be integrated with applications 1C for simplification of processes of Purchases and Sales regarding monitoring of payments and debts and also synchronization data on partners. Also the question of integration of First Form and 1C for work with personnel documentation is considered.