Administration of the city district Samara (EDMS)

Start of Project. The solution is intended for maintaining archive of documents of Administration, automation of tasks of office, control of performing discipline and automation of management processes.

The first stage of the project - system implementation in Legal department of administration. Within the project adaptation of components of a system to specifics of the organization of processes of office-work of department is carried out. Instruments of classification of electronic documentation were configured: typification, categorization, state diagrams. Control of performing discipline is implemented on the basis of the list of statuses of documents, appointment of contractors who according to a state diagram provide to heads and executives in charge an opportunity to manipulate a route and relevance of the document for the specific contractor.

Three business processes supplementing functional features of the solution are involved in a system:

• "Setting a date of end entering". It is used for determination of date of completion of work on the document depending on a document type;
• "Formation of referential integrity". It is used for creation of the link of the relations "entering-proceeding" on the basis of reference number of a card of the incoming document and the detail of a card of the outgoing document;
• "Movement of cards to archive". On the basis of the system of the constants defined in "The universal reference book", documents are located in archive.

It is supposed that until the end of 2007 the uniform automated control system for documents and business processes for all departments of Administration including deleted territorially will be created. Version: 3.6 Number of users: 25 people. Further considerable expansion of number of users is planned. Solution type: setup of the Office-work and Process management applications.

In May, 2011 the Finance department of the city district of Samara signed the agreement with Webzavod company, the certified partner of DocsVision company within whom the Samara integrator will perform technical support and development used in the EDMS DocsVision organization.

The finance department of the city district Samara actively uses two years DocsVision electronic document management system in work. Using EDMS document flow and control of performing discipline in the organization is automated, users of EDMS are more than 100 employees.

It was required to attract the partner having the high level of qualification to ensuring competent support of a system and its development. The local government authority stopped the choice on Webzavod company. Professionalism of specialists of system integrator and extensive work experience in the EDMS direction became decisive factors when choosing the partner.

Support of EDMS Docsvision by specialists of Webzavod company will allow Finance department to resolve quickly technical issues, will create additional guarantees of quality of functioning of a system and will provide a possibility of receiving expert evaluation of perspectives of its development and scaling.