Bashspirt (Lexema)

2013: Beginning of use of the modules "Budgetings" and "Document flow"

In August, 2013 use of modules of Budgeting and document flow began.

2012: Implementation of the modules "Budgeting" and "Document flow"

In April, 2012 the decision on implementation of the modules "Budgeting" and "Document flow" was made

Budgeting

The module "Budget of Cash Flow" (a subsystem of planning of cash flow for a month)

• Submission of requests (formation of requests and approval on an electronic document management system)
• Detailing of monthly requests (redistribution of a payment amount of the request podnyam month with control of a planned remaining balance on the checking account)
• Approval of requests (analytical form "Statement of Monthly BDDS")
• Formation of memos on payment (on the basis of the approved requests)
• Adjustment of requests (submission of requests in case of unforeseen payments and change of the submitted applications with approval on an electronic document management system)

The analytical form "Statement of Monthly BDDS" (the deviation/approval of the submitted applications, correction of the amount of the request)

Module "Sales budget"

The module "Income and expenditure budget" (a subsystem of planning of income and expenses and cash flow for a year)

• Submission of requests (formation of requests in an income and expense budget and BDDS by types of business processes and their approval on an electronic document management system)
• Formation of limits (formation of limits of budget items, months and divisions with the subsequent adjustment of requests according to limits)
• Approval of the annual budget (Analytical form "Approval of the Annual Budget")
• Adjustment of requests (submission of requests in case of contingencies and change of the submitted applications with approval on an electronic document management system)
• Integration with monthly BDDS

The analytical form "Approval of the Annual Budget" (a statement/rejection of requests, correction of the amounts of requests with recalculation of indicators of the annual budget (income, expenses, net profit)) The analytical form "Plan-fact Analysis" (creation of operational reports about a budget status taking into account adjustments and actually performed operations with calculation of operational indicators of the annual budget)

Module "Planned balance" (the customized system of formation of screen and printed forms of a planned balance) the Planned balance, the planned profit and loss statement (screen and printed forms)

Document flow

The routing module (a subsystem of "movement" of documents – dynamic change of the rights according to routes)

• Creation of routes (from the contact list or from a template, the parallel, consecutive and combined routes are possible)
• Contact lists (the list of users with whom interaction within a system is performed)
• Templates of routes (the predetermined options of routes for their initiation)
• The document list on processing (the document list arrived for processing to the user of a system, changing automatically according to change of routes)
• The list of outgoing documents (the document list, processed by the user in a routing subsystem in the presence of incomplete routes)
• Control panel (the main panel for management of the document in EDMS, provides to the user of function on creation and modification of a route, management of movement and information on a current status)
• Investments (attachment to the document of investments – files of any formats, with preserving them in the database of a system)
• Individual archive of the user (the service providing access to all routes of the user in the form of a hierarchical structure with breakdown by document types)

The analytical form "The Code on Document Flow" (the summary analysis on the movement of documents in an electronic document management system, with a possibility of filtering on the period, document types, the statuses of routes and documents, users and dr)

The warning system (the notification of the user at receipt of the document by means of a pop-up window includes, besides the external notification via e-mail or the SMS can be used)

Automated workplace of the secretary

• "Incoming letter" (registration of the document in a system, scanning of the letter and preserving it in the database as an investment, search sorting and printing of electronic images)
• "Outgoing letter" (registration of the document in a system, formation of the document MS Word on templates)

Service of a mass press of electronic images of the scanned documents (with a search capability and filterings on document date and other details)

Electronic storage

• Hierarchical structure of storage of electronic documents (a tree structure for document storage of any format in the database of a system, any unit of structure is the document EDMS and an object of a subsystem of routing)
• The publication of the approved documents (the publication in electronic storage of the documents which underwent reconciliation procedures and statements)

2004: Work on Bashspirt branches

In 2004 works on Bashspirt branches of JSC were carried out:

• Automation of accounting in material warehouse USVK the Golden Age
• Automation of accounting in a warehouse of USVK alcohols the Golden Age
• Automation of accounting in table USVK the Golden Age
• Automation of registration of personnel on USVK the Golden Age
• Automation of accounting of an expense on USVK motor transport the Golden Age
• Automation of tax accounting on USVK the Golden Age
• Automation of accounting in corporate trade
• Material accounting on Bulgakov distillery
• Automation of tax accounting on Bulgakov distillery
• Automation of financial accounting (bank, cash desk, bills of exchange) on Bulgakov distillery
• Accounting debitorsko – accounts payable on Bulgakov distillery
• The purchase ledger on Bulgakov distillery
• The sales ledger on Bulgakov distillery
• The ledger on Bulgakov distillery
• Automation of fixed asset accounting on Bulgakov distillery
• Automation of registration of personnel on Bulgakov distillery
• Creation of the summary reporting under USVK Golden Age and to Bulgakov distillery

2002: Signing of the contract on business process automation

In 2002 the agreement between Bashspirt and EcoSoft on implementation of the following functions was signed:

• Accounting
  • Ledger
  • Bank
  • Kass
  • Bills of exchange
  • Settlings with advance holders
  • Fixed assets
  • Material accounting
  • Settlings with buyers and suppliers
  • Calculations for compensation
  • Forms of accounting records

• Other functions
• Accounting of debit accounts payable
• Accounting of the movement of securities
• Time keeping
• Personnel
• Tax accounting
• Purchase ledger
• Sales ledger

JSC Bashspirt

Functionality on jobs:

Deputy chief accountant:

• control of correctness of accounting,
• formation of a turnover balance,
• Deferred expenses,
• the analysis of cost value according to cost items,
• the analysis of correctness of expenses and income according to cost items.
• Maintaining receivables and payables,
• closing of accounts of cost value and revenue (closing of costs),
• control of the reporting for validation of conducting tax accounting.

Chief of group on taxes:

• collection of information from primary documents of accounting records for formation of taxes.

Accountant:

• charge of excises,
• drawing up the declaration on excises,
• VAT.

Fixed asset accounting:

• arrival, expense, transfer, accounting and tax depreciation.
• Material accounting, spare parts, office supplies, overalls on AUP, warehouses and shops.
• Accounting of retail and corporate trade, calculation of the implemented imposing.

Chief of financial group:

• Formation of the purchase ledger,
• delivery of the entering invoices, costs on services,
• carrying out acts of reconciliations with the organizations.

Chief of group of implementation:

• Check boom. documents on warehouses,
• formation of the sales ledger, acts of reconciliations with the organizations, receivables and payables on excises, the VAT, and revenue

Leading accountant, accountant:

• Check and document posting (container, bills of exchange, products) on warehouses,
• formation of acts of reconciliations with the organizations.

Cashier:

• Expense of money on bank.
• Expense and arrival of money on cash desk.
• Creation of the cash-book.
• Pumping out of data in the client bank Uralsib and "RSD".
• Drawing up documents on currency.

Accountant:

• Accounting of securities (bill of exchange),
• drawing up expense reports
• statement of powers of attorney.
• Expense and arrival of money on bank,
• credits,
• carrying out offsets,
• drawing up the advice on the plants.
• Charge of salary taking into account allocation of costs in places of emergence of costs.
• Calculation and payment transfer on Bashkard and in Sberbank.
• Formation and maintaining RPF and the PIT on workers.
• Accounting of waybills,
• regulation of expenses on fuel and lubricants,
• transportation costs on distribution warehouses it is proportional to a goods remaining balance.

Inventory accountant:

• Inventory on warehouses and shops,
• creation of collation sheets,
• identification of number of fight,
• check of the prices,
• identification of shortage.

HR officer:

• Introduction of a card of the new worker,
• maintaining staff list,
• input of orders on employment.

Iremel Ufa wineproducing plant

Specialist of sales department:

• Viewing reporting under sales,
• daily shipment on the range, on clients.

Technician of sales department:

• Formation and printing of commodity-transport delivery notes,|invoices, references "And" and B, schyot on prepayment, goods receipt notes on LVI and a container, returnable delivery notes.

Deputy chief accountant:

• Accounting of cash transactions on checking accounts (bank).
• Processing of reports on technology workshops and workshops of pouring.
• Formation and accounting of blending maps, Acts of write-off in production,
• regulation and accounting of a consumption of raw materials.
• Closing of costs - calculation of actual cost and profitability.
• Reconciliation of mutual settlings with Bashspirt and branches (79th account).
• Drawing up quarter reporting.
• Turnover balance (control of carrying out postings).
• General ledger maintenance.
• Closing of accounts 20; 23; 25; 26.

Retail trade accountant and transport:

• Accounting and maintaining goods receipt notes, delivery notes on movement, Acts of write-off.
• / order of account 60; 13.

Accountant by settling with consumers:

• Settlings with suppliers and contractors.
• Materials: arrival, expense.
• Acts of reconciliations and offsets.
• Purchase ledger and sales.
• Magazine/order sch.60-11; 60-14.

Accountant-cashier:

• Cash desk.
• Bills of exchange.
• Accounting of excise and regional stamps.
• Magazine/order sch.50/1, 50/31, 50/33.

Implementation accountant:

• Accounting and implementation of finished goods.
• Debtors and creditors.
• Calculation of the VAT and filling of the tax declaration.
• Calculation of excises and drawing up tax declaration.
• Processing of commodity reports.
• Purchase ledger and sales.
• Goods and goods issue slips.
• Reconciliation with branches.
• Act of reconciliations and offsets.

The accountant on a container and fixed assets:

• Magazine/order No. 6.
• Fixed asset accounting.
• Acts of reconciliations.
• Acts of offsets.
• The statement of delivery notes on a container.
• Processing of material reports on a container and laboratory.
• Calculation of the property tax.

The deputy chief accountant on taxes:

• Control of taxes on the enterprise,
• maintaining tax registers,
• tax fixed assets.

Accountant of a settlement table:

• Settlings with personnel,
• settlings with advance holders (processing of expense reports).
• Calculations for compensation of material damage.
• Other expenses.

Acceptance – the deliverer of finished goods:

• Statement of goods and goods issue slips.

HR supervisor:

• Maintaining personal cards of personnel