Special power trance (1C: Document Flow 8 CORP)

In January, 2019 the project on implementation 1C: Document Flow 8 CORP in Spetsenergotrans was implemented.

The outdated electronic document management system on the basis of DocsVision did not give sufficient opportunities for development of the company, maintenance in working order required essential labor costs, periodic failures in system operation reduced the overall level of satisfaction of users. Updating of licenses and completion of software under needs of the company required considerable investments.

As a result of competitive selection, the company which is the most suitable under needs the EDMS on a basis "1C: Document Flow 8 CORP was recognized.

During joint work over the project, specialists of EFSOL company performed the following works:

• Carried out the analysis of the current EDMS, defined functional requirements.
• Made setup and completion of the 1C: Document Flow 8 CORP system regarding document registration, distributions of access rights, expansions of functions of search and filtering of documents;
• Executed system testing with completions on compliance to qualifying standards;
• Made training of key staff and group of maintenance;
• In the course of implementation executed methodical consultation of users.

The following functions were automated:

• Management of the entering and outgoing correspondence;
• Creation of the resolution on the basis of the incoming letter and problem definition on execution;
• Creation (automatic generation of the draft document in the Word format), approval and the approval of memos, orders and orders;
• Control of performing discipline (analysis of accomplishment of assigned tasks);
• Separation of access rights to documents on the working groups and employees.

The following reports on office-work became available to the staff of the company:

• The certificate of performing discipline with indication of percent of the executed in time and overdue tasks;
• The list of the current tasks with their grouping by the form the document, to a source and a subject of a task.
• The reports personified under needs of the user

The Following Tasks Were Performed:

• Sale of the selected software products
• Delivery of software products in office of the customer
• Software installation on the customer's computers
• Collecting and requirement analysis of the customer to an automated system
• Planning of stages of works, drawing up job schedule
• Initial settings of standard/industry solution (program) to start accounting
• Training in group at office of the customer