Consolidated Transport and Logistic Company (CTLC) (1C: Document Flow 8 CORP)

In June, 2017 the project on implementation 1C: Document Flow 8 CORP in Integrated transport-logistic the companies OTLK(JSC) was implemented.

Reconciliation procedures of agreements in the company have complex structure. "OTLK" imposes increased requirements to control of the documents accompanying a contracted work.

The task of process automation of financial accounting, but in a type of features of office-work of the Customer was originally set, it was offered to automate not only financial accounting (BDDS, Treasury), but also contractual accounting and office-work.

As automation systems were selected by the Customer:

• The office-work block, process of approval of agreements, management of instructions - 1C: Document Flow CORP
• Budgeting, Treasury, Contrakt-management - 1C the compatible product WA: Financier.
• For both systems mechanisms of integration and the accounting system of the Customer were implemented.

On the basis of the internal regulating documents of the Customer documents 1C systems were customized: Document flow CORP The analysis, optimization and the subsequent setup of mechanisms of approval of documents in a system is carried out. Together with the customer the matrix of differentiation of access rights is developed and setup of the rights in a system is made.

By a technology part: The following processes are automated:

• Processing of incoming correspondence
• Procedure of preparation and approval of agreements of external partners
• The mechanism of exchange with an external system of financial accounting is implemented (WA: Financier. Exchange is bilateral, through the plan of exchange, from WA: The financier in 1C: Document Flow CORP - reference books "Users", "Partners". From 1C: Document Flow CORP in WA: The financier the approved agreements in the reference book "Agreements of Partners".

As a result of system implementation the Customer received the following results:

• The unified register of all incoming documents with all applications.
• The unified information system providing processes of approval of agreements of partners with the subsequent data integration under agreements into a financial accounting system.
• Use of uniform rules and procedures approval of agreements, implementation of processes of "paperless document flow" regarding approval of agreements.

The Following Tasks Were Performed:

• Consultations on the choice of the software and options of its maintenance
• Sale of the selected software products
• Delivery of software products in office of the customer
• Software installation on the customer's computers
• Collecting and requirement analysis of the customer to an automated system
• Planning of stages of works, drawing up job schedule
• Creation of interfaces and sets of user rights
• Integration with other systems based on 1C: Enterprise
• Integration into third-party automation systems
• Initial settings of standard/industry solution (program) to start accounting
• Data transfer from the previous automation systems
• Training in group at office of the customer
• Installation and setup system and network software

A system is put into commercial operation. Maintenance of a system within the agreement of maintenance is made.

Effect of implementation:

• Quick search and document creation
• Reduction of routine work
• Analytics on business