United Transport and Logistics Company (TLC) (1C: Document Flow 8 KORP)

In June 2017, a project was implemented to implement 1C: Document flow 8 KORP in the United - transportlogistic Company (JSC OTLK"").

The procedures for agreement of contracts in the company have a complex structure. OTLK has increased requirements for control of documents related to contractual work.

Initially, the task was set to automate financial accounting processes, but in view of the peculiarities of the Customer's workflow, it was proposed to automate not only financial accounting (BDDS, Treasury), but also contractual accounting and workflow.

As automation systems were selected by the Customer:

• Workflow Block, Contract Approval Process, Order Management - 1C: KOP Document Management
• Budgeting, Treasury, Contract Management - 1C compatible WA product: Financier.
• Mechanisms and integration accounting system of the Customer were implemented for both systems.

Based on the internal regulatory documents of the Customer, the system documents were configured 1C: Document Flow CORP The system analyzed, optimized, and then set up the document reconciliation mechanisms. Together with the customer, an access rights differentiation matrix was developed and rights were set up in the system.

According to the process part: The following processes are automated:

• Processing Inbound Correspondence
• Procedure for preparation and agreement of contracts with external counterparties
• An exchange mechanism with an external financial accounting system (WA: Financier. Two-way exchange, through an exchange plan, from WA: Financier in 1C: Document Flow CORP - directories "Users," "Counterparties." From 1C: QORP Document Flow in WA: Financier of Agreed Contracts in the Reference Book "Counterparty Contracts."

As a result of the system implementation, the Customer obtained the following results:

• A single register of all incoming documents with all applications.
• A unified information system that ensures the processes of agreement of contracts with counterparties with the subsequent integration of data on contracts into the financial accounting system.
• Use of uniform rules and procedures for agreement of contracts, implementation of "paperless document management" processes in terms of agreement of contracts.

The following works were performed:

• Consulting on the choice of software and options for its maintenance
• Selling Selected Products
• Delivery of software products to the customer's office
• Installing Software on Customer Computers
• Collect and analyze customer requirements for the automated system
• Phase Planning, Scheduling
• Creating User Rights Interfaces and Sets
• Integration with other 1C: Enterprise-based systems
• Integration with third-party automation systems
• Initial Settings for Standard/Industry Solution (Program) to Start Accounting
• Transfer data from previous automation systems
• Customer Office Team Training
• Installing and Configuring System and Network Software

The system has been put into commercial operation. The system is supported within the framework of the support contract.

Implementation effect:

• Quick Search and Paperwork
• Reducing routine work
• Business Analytics