Haulmont implemented EDMS "Thesis" in "The Stupino chemical plant"

2019: Implementation of EDMS "Thesis"

On August 1, 2019 the company Haulmont reported that it implemented EDMS THESIS century Stupino Chemical Plant Ltd.

According to the company, before implementation of EDMS THESIS traditional paper document flow acted on SHZ. Automation was necessary to move up to date and to increase efficiency of work. The ratio of functionality and cost was the main criterion when choosing EDMS for SZH. Also the user-friendly interface, flexibility and an opportunity to configure processes according to individual requirements were important. Reliability and performance of solutions as it is about operation on large industrial enterprise was in addition estimated. As a result of SHZ purchased the Expanded editorial office EDMS THESIS which provides the maximum customizability and customizations and also the mobile application allowing employees to resolve issues from the smartphone or the tablet, for example, being in a business trip or directly on production.

In EDMS THESIS processing of the official entering and outgoing correspondence arriving on all channels is performed (Russian Post, courier services, e-mail, the fax and so on). Processing of internal business correspondence is implemented: memos and different requests. Separately It should be noted requests for carrying out a trade - marketing actions for distributors, wholesale networks and outlets. In addition in EDMS THESIS approval, registration and control of execution of administrative documentation of the enterprise is conducted. Processes of work with all contractual documentation of SHZ are configured. Formation and accounting of the agenda and minutes of meetings and also setting of instructions following the results are transferred to a system. In EDMS document storage is organized and mechanisms the safety preventing unauthorized access or loss of data are ensured. For increase in control of performing discipline tasks are used. Besides, EDMS THESIS is integrated with the accounting system of 1C and e-mail MS Outlook.

Since fall of 2017 of SHZ gradually began to use all opportunities of EDMS. By July, 2019 in a system about 7.5 thousand tasks are set, more than 2 thousand agreements and annexes to them are prepared, about 5 thousand requests for a trade - marketing actions are considered. Annually through EDMS there pass about 500 orders. In total in a system about 300 users, about a half of them — at remote offices in all regions of Russia and abroad work.

As a result of SHZ it was succeeded to accelerate considerably processes of creation, consideration and approval of documents. Heads can learn at any time what documents or instructions in work at the staff of their structural divisions at what stage they are, what is the time were occupied by this or that task. The most complete and up-to-date information is available to adoption of the weighed solutions. Automation allowed to make work of the enterprise of more effective.

We refused registration of several document types in paper magazines. Also there is no need for copying of administrative documents and storage of numerous copies for structural divisions of the enterprise any more. Besides, employees do not need to remind by phone or e-mail of the instructions standing on execution control as a system does it automatically. told Irina Vavilina, the chief of administrative department of Stupino Chemical Plant Ltd