ELMA Agreements

2019

Release of the solution ELMA Agreements

On August 29, 2019 the ELMA company reported that it issued the solution which does not allow a contracted work to slow down business.

The contract management system of ELMA itself calculates changes. Depending on them the approval route forms. It joins only those representatives of departments which really should check the document. That to them it was even simpler, ELMA highlights parts of the document with different colors — easy to understand what department is responsible for each part.

The agreement in ELMA at a stage of introduction of changes of the company by different divisions. The document is divided into areas, the color code is assigned for each of which: blue — for legal department, yellow — for department of logistics, green — for financiers. Approving from these divisions work with the document at the same time online and see how elements for which they are responsible changed

As works ELMA Agreements

(Data are relevant for August, 2019)

Process of creation of the agreement

For creation of the agreement the employee does not need to use Microsoft Word or other editors — all work with documents is conducted in a system.

In process of filling of an informative part of the agreement, ELMA itself selects the necessary template from the register. Manual entry of information is minimized due to integration with CRM, the accounting and personnel systems of the company.

Formation of the document in several languages is possible at once.

Process of approval of the agreement

A system finds differences of the created document from a template of the standard agreement. The approval route is automatically generated.

ELMA includes in a route of responsibles of departments only when contents changed, and check is necessary. For the standard agreement the number approving will be minimum.

All parts of the document sent for approval are colored according to the approved color code. Every color it is assigned to department which is responsible for a specific part of the agreement.

Process of registration of the agreement

After internal approval the agreement is registered and goes to the partner. The color code disappears.

If the partner makes corrections, in a system the new route is built and responsibles repeatedly approve the document.

After approval by the partner the employee scans the agreement and loads it into a system.

Agreement performance control

Terms and stages of works on the agreement are fixed in a document card. To close a stage employees put acts of the performed works — it arranges document storage and facilitates search.

A system controls terms and transfers information on agreements open in time to heads.

In real time head:

• Sees an overall picture of work with agreements.
• Estimates efficiency of divisions and employees.
• Takes measures for prolongation of agreements, closings of stages and obligation fulfillment^[1].

Notes