Pioner Group closed a question of product introduction of Microsoft

Specialists of West Concept company completed the large-scale project on creation of an end-to-end information system for Pioner Group. As a result of long cooperation of the companies such blocks as budget and project management, document flow, management accounting, sales management, accounting and tax accounting were automated.

The problem of process optimization of management became premises to implementation of a corporate information system. The rational development strategy during the post-crisis period allowed Pioner Group to avoid reduction of staff. Moreover, in the company new divisions were created, and increase in number of workers resulted in need to automate internal business processes for fall forward and allocation efficiency and task performance and also preserving of necessary control. Therefore the management of Pioner Group made the decision on creation of the unified information system of management and accounting capable to integrate in itself the main business processes of the company.

The following tasks of implementation of the integrated information system were set for specialists of West Concept company:

• creation of a common information space;
• increase in effective management of projects;
• formation of managerial and strategic analytics for the management (KPI);
• exception of double entry of information;
• creation of the modern and ergonomic environment for management of corporate culture.

Based on preproject inspection and the analysis of specifics of business processes of Pioner Group specialists of West Concept proposed the solution developed based on products of Microsoft. The single platform for project implementation allowed to save time and money for setup, training of employees, integration, implementation and support of a system. In the project progress the following blocks were implemented:

• workflow automation by means of Microsoft SharePoint Server
• project management using Microsoft Office Project
• budget management of means of Microsoft PerformancePoint Server
• accounting, tax and management accounting and also sales management using Microsoft Dynamics NAV.

The project was implemented in 2 stages: automation of office Pioner Group in St. Petersburg, and then replication of the solution on the Moscow office. The cumulative number of users of a system was more than 170 people.

The course of the project is commented by the Head of marketing and PR Pioner Group-Moscow, Irina Romanova:

"At first there were difficulties with accustoming, as well as with all new. Besides, some sections had to be polished off in the course of work, and even to remake under specific objectives and requirements which sometimes arose as the ideas of improvement of work on the course of acquaintance with the program. As for time expenditure, some time for dealing with the interface was required, but in general the basic managed to be understood quickly enough, the program is really clear and convenient. Also consultants in the company who quickly solve all arising problems help".

Result of implementation of a corporate information system in Pioner Group became:

• conducting accounting, tax, management accounting, including for formation of the necessary reporting in the unified information system;
• consolidation of data of all divisions and firms of group at the level of management company of holding for the purposes of strategic planning and operational management of activity;
• maintaining and the analysis of a full stroke of relationship of service of the customer – the builder;
• maintaining and cyclical analysis of sales;
• maintaining internal system of budgeting and cost control;
• operational management of activity of the company on the basis of plan-fact model.

For specialists of West Concept company project implementation had essentially new aspects, in particular – integration of all systems at the Microsoft platform was for the first time carried out. Experience of this project formed the basis of industry solution of West Concept company for the construction sector, Kapitalstroy.