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Retail chain stores of the Smart Enterprise (SE) Smart Prof Trading House

Product
Developers: Astor
Branches: Trade
Technology: ERP,  trade Automation systems

Content

Standard industry solution "Astor: The retail chain stores" for the 1C:Enterprise 8 platform are the system of an ERP class and are intended for automation of networks of retail stores (self-service and/or countertop trade) the following classes: discounter, supermarket, hypermarket.

Management system "ASTOR: Retail chain stores": description

Standard industry solution "ASTOR: The retail chain stores" for the 1C:Enterprise 8 platform are the system of an ERP class and are intended for automation of networks of retail stores (self-service and/or countertop trade) the following classes: discounter, supermarket, hypermarket.


Management system "ASTOR: The retail chain stores" consider:

  • Experience ASTOR in Retail automation market.
  • TECHNOLOGIES of work of clients.
  • Technological effectiveness, innovation and powerful FUNCTIONALITY of the 1C:ENTERPRISE 8 platform.


System "ASTOR: The retail chain stores" conform to the standard of automation of the retailenterprises RAS (Real Automation Standard) which guarantees:

  • Accuracy of the data provided by the Industry ERP system and an ability to manage all processes: from purchases to the analysis of financial results.
  • Speed of obtaining result from implementation – the guaranteed system implementation deadlines due to the unique technologies of implementation which are result of extensive experience of the company and a quality management system of ISO 9001:2008.
  • 'Aktualnostya of versions of a system at which you can develop the business, without worrying about an opportunity "outgrow a system" due to its continuous improvement and updating on the basis of your requirements.

Advantages of a system "ASTOR: Retail chain stores"

A system consists of several subsystems connected among themselves and ensuring joint work of users of different categories:

  • Planning: formation of plans and control of the fact on different aspects of activity.
  • Assortment management: assortment matrixes, category menedzhement.
  • Inventory management: orders, deliveries, supplier analysis, analysis of trade inventories.
  • Management of Pricing: calculation of retail prices, loyalty system and discounting.
  • Production management: Planning, cutting preparation, cost accounting, plan-fact analysis.
  • Management of Marketing: Planning of marketing efforts, efficiency analysis of advertizing campaigns, consumer analysis and competitors.
  • Merchandising: management of shelf space and efficiency of the commodity calculation.
  • Management of finance: budgeting, planning, plan-fact analysis.
  • Cash accounting: bank, cash desk, CR, advance holders.
  • Accounting of Settlement: prepayments, payment deferrals, offsets of advance payments, planning of payments.
  • Automated Business processes: management of chains of technology transactions.
  • WEB MONITOR: obtaining operational information online.
  • Data analysis: ABC-XYZ the analysis, flexible reporting system, any requests to data, the analysis of activity of retail chain stores.
  • Operational and inventory control: accounting of merchandising in warehouses and in a trading floor, movement of goods between shops of network. Accounting of work of non-automated points.
  • Accounting and tax accounting: automatic reflection of data of operational accounting on the accounting chart of accounts and registers of tax accounting, the configured accounting policies.
  • Sales Management System: storage and data analysis about sales to within the check.
  • HelpDesk: control of actions of users, access control and powers.


In a common information space a system allows to conduct the following types of accounting:

  • Operational and warehouse. Operational accounting of the movement of trade inventories and money. Information support and support of transactions retail and wholesale.
  • Accounting. Automatic reflection of all registered transactions on the standard chart of accounts. Generation of the regulated forms of accounting records.
  • Tax. Automatic filling of the regulated forms of tax statements according to accounting data.
  • Financial. Support of procedures of planning and budgeting of cash flow. Creation was finansovoymodet by the companies.

The mechanism of Business processes allows the user to build elementary transactions in the managed logical chains with a possibility of control of a current status of each copy of process.

At any moment the user can obtain information on the business processes executed at present at what stage there is each copy of process who users at the moment performs work.

It allows to provide coordination of actions of different users within business process, to systematize and increase transparency of business processes of the company.


Several specialized modules are composition:

  • The module Center – the module for automation of the central or regional office of retail chain stores.
  • The module Shop – the module for automation of activity of shop of retail chain stores
  • The module Warehouse – the module for automation of activity of a warehouse of retail chain stores. The simplified integration mechanism with a warehouse management system "ASTOR: WMS" provides full process automation of the Distribution center.
  • The module WEB MONITOR is the module for viewing the current remaining balance in shops of network and reservation of goods for retail buyers.

A system has the built-in mechanisms of information exchange between modules. A number of blocks of a system can be activated in addition. It increases ease of use of a system and optimizes initial cost.

Main users "ASTOR: Retail chain stores"

  • Marketing specialist
  • Category manager
  • Merchandiser
  • Merchandiser
  • Technologist of production
  • Operator of shop
  • Operator of a warehouse
  • Floorwalker
  • Cashier
  • Selling assistant
  • Accountant
  • Financial manager
  • Chief financial officer
  • Commercial director
  • Shop director
  • Retail sales director
  • Specialist of support (HelpDesk)

For each category of users the role in a system is specified, a set of the rights and interfaces is defined.

Functionality

Planning

The module "Planning" allows to plan and control different aspects of activity of the enterprise:

  • Ready templates for work of the Sales plan and the Production schedule;
  • Formation of future plans on the basis of these last periods;
  • An opportunity to work with different planning scenarios: month, quarter, year;
  • Any structure of planned data: on goods and groups, on firms, on shops, on suppliers and so forth.
  • Flexible mechanisms of formation of any planned targets and rules of collecting of the actual information;

Assortment management

The module "Assortment management" is intended for assortment management of the enterprise using techniques of the Assortment Matrix and Category Management:

  • Formation of hierarchical structures of assortment matrixes;
  • Possibility of the centralized, decentralized and combined methods of management of the range;
  • Formation of an assortment matrix of shop;
  • Distribution of responsibility by category managers within commodity groups, assortimenty matrixes and shops;
  • Analysis of a price number of commodity category;
  • Several options of approval of changes of structure of an assortment matrix;
  • Adding, removal, promotion of goods;
  • The analysis and processing of offers and price lists from suppliers;
  • Analysis of impact of changes of the range on a category goods turnover;

Inventory management

The module "Inventory management" is intended for management of trade inventories, orders and deliveries of goods:

  • Different schemes of formation of orders of goods: Shop Supplier, Shop - the Center, the Center supplier.
  • Different schemes of deliveries of goods, including from the Distribution center
  • Flexible system of setup of rules of calculation of the order of goods: centralized, decentralized, combined.
  • Several algorithms of automatic calculation of the order;
  • Sales forecast algorithms;
  • The system of rating of suppliers with a possibility of adding of own criteria;
  • Accounting and control of accomplishment of conditions of deliveries: completeness, quantity, prices, time and so forth;
  • Calculation of level of a safety stock by several methods;
  • The centralized control of orders of magashchzin;
  • Control of delivery agreements and purchase prices;
  • Different options comparison of orders and deliveries: from completely manual to completely automatic;
  • Accounting of the executed orders and reasons for rejection.

Management of pricing

The module "Management of Pricing" is intended for management of pricing parameters, parameters of a discount system and advertizing campaigns:

  • Possibility of the centralized, decentralized and combined pricing methods in retail chain stores;
  • Unlimited number of categories of the prices;
  • Several algorithms of automatic calculation of the prices;
  • The configured rules of rounding of the prices;
  • Flexible configuration of a system of discounts: percentage, threshold, discounts for the check, discounts for goods, discounts on time and on discount cards;
  • Control of the recommended retail prices;
  • Number generator of discount cards;
  • Possibility of the indication of the special price on the detail of goods;
  • Management of advertizing campaigns: M in N, percentage, special price;
  • The centralized and decentralized control by advertizing campaigns;
  • Loading of price lists of suppliers in the CommerceML format;
  • Efficiency analysis of advertizing campaigns.
  • The notification of users when receiving revaluations from the Center.

Operational and inventory control

The module "Operational accounting" is intended for complete accounting of merchandising in warehouses and in a trading floor of the enterprise, and also for management retail and wholesales:

  • Accounting of merchandising on several legal entities;
  • The configured rules of resale of goods between legal entities;
  • Accounting of the movement of goods between shops;
  • Unlimited number of warehouses;
  • Accounting of the movement of goods of different type: goods, set, finished goods, material;
  • Accounting of a returnable and irrevocable container;
  • Possibility of accounting of goods on additional characteristics: color, sort, size. The list and structure of accounting characteristics is defined by the user;
  • Registration of results of inventories and elimination of regradings;
  • Fixing of shortages at arrival of goods;
  • Possibility of accounting of transport and other additional services by delivery;
  • Several options of calculation of taxes in the goods receipt note;
  • Accounting of quality certificates;
  • Control of non-invoiced deliveries;
  • Possibility of a design of receipts of import goods;
  • Accounting numbers SCD;
  • Possibility of strict control of the range and purchase prices of the supplier;
  • The analysis of the accepted goods on belonging to an assortment matrix;
  • Accounting of activity of non-automated retail outlets;
  • Accounting of bonus deliveries;
  • Accounting of turnover of alcoholic products;
  • Data exchange with the Unified State Automated Information System;
  • Master of supplier returns;
  • Possibility of reservation of goods for buyers;
  • Subsystem of shaped coding;
  • Use of a retail store equipment during the work with documents;
  • Accounting of payments using credit cards;
  • Accounting of payments for services of mobile operators;
  • Accounting of works on warranty and to service maintenance;
  • Control of the module Sales Management System in the On-Line mode.

Merchandising

The module "Merchandising" is intended for effective management of shelf space and the calculation of goods:

  • Visual design of plano-grams of trading floors and shelves;
  • Storage of history of plano-grams;
  • Mechanism of an approval of plano-grams;
  • Ready templates of a retail store equipment;
  • Groupings of racks for group processing;
  • Different algorithms of calculation of the calculation of goods: horizontal, vertical, at the price, on dimensions, by trademarks, based on ABC analysis;
  • Loading of the plan of a trading floor from AutoCad;
  • Visualization of results of sales on plano-grams of the hall and shelves;
  • Efficiency analysis of use of square meter of the floor space - on racks, groups of goods, shops;
  • Use of parameters of the calculation in processes of management of the range and stocks, when moving goods to a trading floor and carrying out inventories.

Money

The module "Money" is intended for accounting of the movement of cash and a non-cash:

  • Unlimited number of cash desks and checking accounts;
  • The cash accounting in different currencies;
  • Accounting of transactions of collection;
  • Accounting of money in way;
  • Accounting of issue of money to advance holders;
  • Accounting of purchase transactions and foreign currency sales;
  • Interaction with systems the client bank.

Settlement

The module "Settlement" is intended for accounting of settlement with partners of the enterprise: suppliers, buyers, advance holders:

  • Accounting of settlement by agreements;
  • Accounting of settlement on a container;
  • Accounting of settlement on safe custody;
  • Accounting of settlement with advance holders;
  • Accounting of settlement on the commission;
  • Several options of automatic calculation of a commission fee;
  • Automatic repayment of debts or advance payments. Possibility of manual adjustment of an order of repayment;
  • Control of a limit of receivables during the work with buyers;
  • Formation of Settlement reconciliation statements;
  • Possibility of performing transactions of offset;
  • Accounting of amount-based differences.

Production

The module "Production" is intended for planning and accounting of transactions of production and cutting of semi-finished products and finished goods:

  • Accounting and storage of history of calculation maps;
  • Possibility of drawing up operating plans of production of finished goods. Plan-fact analysis of results of production;
  • Accounting of transactions of cutting with automatic cost accounting of products;
  • Accounting of transactions of preparation with automatic cost accounting of finished goods;
  • Accounting of transactions of a defrosting;
  • Accounting of enclosure of dishes;
  • Calculation of needs of production for ingredients; aschrapapv
  • Use of the mechanism of analogs for replacement of the absent ingredients;
  • Accounting of transactions of assembly dismantling of sets;

Marketing

The module "Marketing" is intended for accounting of marketing efforts of the competitors and consumers directed to studying:

  • Planning of marketing efforts;
  • Budgeting of marketing efforts;
  • Efficiency analysis of marketing actions;
  • Research and fixing of the prices of competitors;
  • Control of a price performance of competitors and their comparison with the prices of the enterprise;
  • Possibility of automatic installation of own prices at the prices of competitors;
  • Possibility of accounting of the list of competitors individually for each shop of network;
  • Mechanism of collecting of offers on replenishment of the range;
  • Questioning of buyers and employees;
  • Analysis of results of questioning;
  • Possibility of issue to the buyer of the discount card based on filling of the questionnaire.

Business processes

The module "Business processes" for management of difficult chains of business operations:

  • Process management of a prikhodovaniye and inventory of goods;
  • Flexible addressing system of tasks: personal, group, role;
  • Possibility of temporary readdressing of tasks in case of absence of the main contractor;
  • Status monitoring of each copy of business process;

Data analysis

The module "Data analysis" is intended for the analysis of results of activity of the enterprise for different parameters:

  • Possibility of creation of own options of ABC-XYZ of the analysis of different data sets;
  • The predetermined options of ABC of supplier analysis;
  • The predetermined options of ABC-XYZ of the analysis of merchandising;
  • The flexible mechanism of consolidation of goods in categories and the analysis of the movement of goods by categories;
  • A broad set of reports with a possibility of flexible configuration of the list of the output data, groupings, selections and sortings;
  • Possibility of information analysis on one shop, on group of shops, on all retail chain stores;
  • The built-in module OLAP Accelerator for acceleration of processing of data bulks;
  • Integration with systems "ASTOR: BI Sales Analytics" and "ASTOR: BI Sales Expert".

WEB MONITOR

The module "WEB MONITOR" allows to obtain in the On-Line mode data on a remaining balance of goods in warehouses and in shops of retail chain stores and to reserve goods for the set time frame:

  • Viewing the current remaining balance on the selected goods in shops of retail chain stores. Information on a remaining balance of goods in a trading floor is shown taking into account the current sales via POS terminals;
  • Receiving price information of goods in each of shops of network;
  • Reservation of goods in remote shop or in a warehouse for the buyer;
  • Automatic end of a reserve in case of the reservation expiration;
  • Setup of the list of the polled shops and the modes of poll: synchronous, asynchronous.

Accounting and tax accounting

The module "Accounting and tax accounting" is intended for reflection of all commodity-money transactions registered by a system in accounting and tax accounting:

  • Support of several schemes of taxation: the general, simplified, an UIIT, the general + an UIIT;
  • The configured account policy for accounting and tax accounting separately on each firm;
  • Accounting of activity of branches;
  • An opportunity to keep accounting in shop;
  • Accounting of transactions wholesale and retail. Accounting of production operations;
  • Fixed asset accounting: acquisition, depreciation calculation, implementation;
  • Accounting of intangible assets: acceptance to accounting, depreciation calculation, implementation;
  • Expense accounting of future periods: acquisition, automatic write-off;
  • Material accounting: acquisition, write-off, implementation;
  • Automatic accounting of the VAT: automatic calculation of tax deductions and recovery of the VAT, automatic creation of purchase ledgers and sales;
  • Accounting of turnover of alcoholic products:
  • Declaration on volumes of intake of alcohol;
  • Declaration on the movement of alcoholic products;
  • Cash-book;
  • The regulated reporting:

  • automatic filling of the balance sheet (F No. 1);
  • automatic filling of the profit and loss statement (F No. 2);
  • automatic formation of the tax declaration on property;
  • automatic formation of the declaration on the VAT;
  • automatic formation of the declaration on income tax;
  • other regulated forms.

  • Formation of the book of accounting of income and expenses of the individual entrepreneur;
  • Unloading of data in the 1C: Accounting 8 system;
  • Data loading from the "1C: Payroll and HR Management" system;
  • Unloading of data for delivery of the regulated reporting in electronic form. * Integration into software "Sprinter".

Cash management

The module "Cash management" is intended for the organization of budget cash management with support of procedures of planning, the adoption of planned transactions and control of execution:

  • Accounting of requests for payment;
  • Creation of a plan of payments;
  • Multi-currency accounting and planning;
  • Monitor creditor and receivables;
  • Possibility of planning according to several scenarios of succession of events for one period;
  • Flexible mechanism of approval and statement financial transactions;
  • Formation of payment documents on the basis of planned transactions;
  • Automatic formation of planned operations on settlings with suppliers on the basis of commodity documents and conditions of agreements;
  • Possibility of setup by the user of necessary analytical cuts by each type of cash flows and a method of their reflection in management accounting;
  • The specialized tool for condition monitoring of monetary cells taking into account the actual and planned transactions, forecasting of cash gaps;
  • Instruments of analytical data view on one or group of scenarios, comparison of results of several scenarios, variance analysis (the plan-fact analysis). * Interpretation of indicators on analysts and on transactions.

General financial management

The module "General Financial Management" is intended for the organization of an operational management system for the company for the centers of the financial responsibility using procedures of budget planning.

  • Modeling of a financial structure of the enterprise. Planning of activity in a format, convenient for financial service of the enterprise;
  • Creation of different planning scenarios of activity of the enterprise (the successions of events differing in the detail level, a step and planning horizon and also allowing to create several options for one planning period);
  • Use of a uniform format for reflection and the analysis of planned and actual targets;
  • Accounting and planning by the centers of the financial responsibility (CFR);
  • Creation of own procedures of drawing up and approval of budgets by responsibles;
  • Budgeting of cash flow (Cash Flow) on the centers of the financial responsibility of the enterprise.
  • Budgeting of income and expenses (Profit and Loss Statement)
  • Formation of the Financial balance ((Balance Sheet)) of the enterprise with a possibility of interpretation of data to within the balance sheet items which are a part of the report. Setup of structure and display format of data on a financial balance of the enterprise.
  • Ready library of the configured indicators;
  • Flexible mechanism of distribution of access rights of users to financial information;.

Sales management

The module "Sales Management System" is intended for management of a line of POS terminals, to storage and the analysis of results of sales to within the check, with providing information for category managers, marketing specialists:

  • Data collection for unloading in POS terminals;
  • Unloading of data in POS terminals;
  • Data acquisition about sales from POS terminals;
  • Storage of all sales history on all POS terminals to within the check;
  • Analysis of different parameters of sales: distribution of checks by time of day, the carried-out discounts, average values of sales, distribution of sales by amount-based ranges of checks;
  • The analysis of sales on sellers;
  • Search of joint products;
  • Viewing a remaining balance of a trading floor in the On-line mode.
  • The analysis of loading of cashiers and planning of cash changes in shop;
  • Workplace of the selling assistant in a trading floor;
  • Printing of fiscal checks on a fiscal registrar directly from a back office;

The module SMS is optimized under storage and the accelerated processing of large volumes of data. The module SMS provides management of a cash line from 1 to several tens POS terminals with fixing of each check.

Detailed information on sales of shop can be transferred to the Central office in modules "ASTOR: Sales Analytics" and "ASTOR: BI Sales Expert" for the analysis.

HelpDesk

The module "HelpDesk" is intended for execution of operations on procedural system maintenance, control of integrity of data, user administration:

  • Possibility of setup of rules of exchange;
  • Management of the schedule of data exchange between divisions;
  • Administration of the list of users, purpose of roles of users in a system, setup of interfaces and rights to use of objects.
  • Setup of defaults for users.
  • Setup of rights to use of objects and details of objects.
  • Control of the list of active users.
  • Fixing of all main actions of users in a system.
  • Blocking of users.
  • Possibility of group processing of objects of a system
  • Possibility of creation of any requests to data.

Additional opportunities

Management system "ASTOR: The retail chain stores" have the following additional features:

  • Creation of templates of labels and price labels;
  • Creation of templates of names for goods;
  • Accounting of the operations of processing performed in the Check system NET;
  • Possibility of shaped coding of documents for simplification of their search
  • Upgradeability of printed forms of documents "on the fly" without leaving the system
  • Possibility of a binding to elements of any reference books of any text files, descriptions, images;
  • Flexible configurations of selections and sortitovka of elements in reference books and magazines of documents; Built-in qualifiers of units of measure, countries of the world, world currencies.
  • Accounting of powers of attorney;

Astor: Smart Prof trading House

Standard industry solution "ASTOR: The trading house" for the 1C:Enterprise 8 platform is the system of an ERP class. It is intended for automation of large and average "single" shops (self-service and/or countertop trade) the following classes: discounter, supermarket, hypermarket.

A system consists of several subsystems connected among themselves and ensuring joint work of users of different categories:

  • Planning: formation of plans and control of the fact on different aspects of activity.
  • Assortment management: assortment matrixes, category management.
  • Inventory management: orders, deliveries, supplier analysis, analysis of trade inventories.
  • Management of Pricing: calculation of retail prices, loyalty system and discounting.
  • Production management: Planning, cutting preparation, cost accounting, plan-fact analysis.
  • Management of Marketing: Planning of marketing efforts, efficiency analysis of advertizing campaigns, consumer analysis and competitors.
  • Merchandising: management of shelf space and efficiency of the commodity calculation.
  • Management of finance: budgeting, planning, plan-fact analysis:
  • Cash accounting: bank, cash desk, CR, advance holders.
  • Accounting of Settlement: prepayments, payment deferrals, offsets of advance payments, planning of payments.
  • Automated Business processes: management of chains of technology transactions.
  • Data analysis: ABC-XYZ the analysis, flexible reporting system, any requests to data.
  • Operational and inventory control: accounting of merchandising in warehouses and in a trading floor. Accounting of work of non-automated points
  • Accounting and tax accounting: automatic reflection of data of operational accounting on the accounting chart of accounts and registers of tax accounting, the configured accounting policies.
  • Sales Management System: storage and data analysis about sales to within the check.
  • HelpDesk: control of actions of users, access control and powers.

2012: Retail chain stores 7.0 SE

On March 1, 2012 the company ASTOR announces a release of the new software product – Retail chain stores 7.0 SE

1. Goal The Retail Chain Stores 7.0 SE software Product is development of a product line "ASTOR: Retail chain stores 6.0" it is also intended for control automation and accounting in retail networks of different formats and directions. As a management system for a cash line the new software module of Sales Integration System (SIS) allowing to manage POS terminals both within shop, and from the Central office is used.

The software product supports the following types of accounting in retail network:

  • Operational accounting
  • Inventory control
  • Accounting
  • Tax accounting
  • Financial management

This software product is implemented on the 1C: Enterprise 8.2 platform

2. Options of delivery of the software product 2.1. The general principles

The following program components enter into the Retail Chain Stores 7.0 SE family:

  • "Retail chain stores 7.0 SE Module Center" – the software product for automation of the central office of network structure
  • "Retail chain stores 7.0 SE Module Shop" – the software product for automation of shops of network structure
  • "Retail chain stores 7.0 SE Module Warehouse" – the software product for automation of the selected warehouses of network structure
  • "Retail chain stores 7.0 SE UTT" – the license for connection of Remote Outlet to the module Center.

  • Additional license 1-WS Retail chain stores 7.0 SE Module Center - the license for connection of additional jobs of a back office to the module Center.
  • Additional license 1-POS Retail chain stores 7.0 SE Module Shop – the license for connection of additional POS terminals to the module Shop.
  • Additional license 1-WS Retail chain stores 7.0 SE Module Shop – the license for connection of additional jobs of a back office to the module Shop.