Leo Telecom (1C: Document Flow 8 CORP)

2020: Implementation 1C: Document Flow 8 CORP

Work of Leo Telecom in the first years of existence did not demand from office-work of great efforts. It became at some point clear that signing of documents occupies a large number of time and demands from employees of knowledge of ways of the movement for each document.

In the analysis of different workflow systems the staff of WeJET LLC conducted primary examination of the available accounting and managerial systems of JSC Leo Telecom and offered several options of the systems which are present at the market. As the major candidate the 1C system was offered : Document flow which in a basic complete set completely corresponded to ours requirements and could be integrated with other 1C systems used in JSC Leo Telecom.

Main objectives of implementation:

• Approval process acceleration
• Exception of losses of the scanned copies of documents
• Receiving a possibility of comparison of the signed and approved document revisions (control of versions)
• Exception of errors at the movement on route approvals
• Exception of the most part of careless mistakes

Within implementation of processes of work were broken into several stages:

• System deployment and test database (DB) 1C: Document flow on the server of Ay-Ti Jett LLC;
• Transfer of primary data about structure of the JSC Leo Telecom enterprise, the list of employees, data of the organizations;
• Formation of NSI according to requirements of terms of reference;
• Formation of complex process of approval;
• Formation of conditions of routing of approval according to terms of reference;
• Testing of work of users with a system within a test server of development of Ay-Ti Jett LLC;
• Transfer of the tested program for placement in own local area network of the organization;
• Integration 1C: Document Flow with information systems of the regulated accounting and management accounting of the enterprise.

After execution of works from Ay-Ti Jett LLC all tasks set in terms of reference were executed:

• In a system the mechanism of control of document revisions and the attached files is implemented;
• Necessary types of the internal, entering and outgoing documents are created;
• For documents approval routes on the basis of triggers (routing conditions) specified in terms of reference are configured;
• The system of maintaining the nomenclature of affairs, numbering of documents and terms of their storage is customized;
• The possibility of problem definition is provided to employees through a system and control of execution on terms and a priority;
• The automated accounting of maintaining agreements with clients and suppliers is implemented;
• Documents are maintained in a uniform format on in advance defined filling templates;
• The configured nomenclature of affairs and storage areas provide quick search of documents both in electronic, and in physical shape;
• Account of transfer and return of originals of documents, as in the organization, and to partners is kept.