"Phaeton" expands business in regions with the help "1C:Enterprise 8"

The 1C: Accounting and Trade company (BIT) completed the project of automation of the leader of the fuel market of the Northwest of the Russian Federation – Faeton holding. More than 60 gas stations across North-West Region and head office of the company are united in a single system based on 1C: Manufacturing Enterprise Management 8, 80 jobs are automated. Among project deliverables company management Faeton notes sales increase, improvement of financial planning, gain of control over fuel turnover, decrease in contingencies.

The end-to-end information system which integrated in itself data on activity of each of 60 gas stations of the company in the Northwest of the Russian Federation is as a result created, allowed to keep account of all trade purchasing activity of the company on the region. Subsystems are automated: cash managements, sales management and CRM, purchase management and stocks. Under specifics of activity of fuel network by specialists of BIT company the additional subsystem of accounting of purchase and sale of fuel and lubricants was developed.

Implementation of the project allowed the company:

• Improve relationship with partners

On project deliverables the company performance with suppliers of fuel and lubricants is significantly improved. In a system monitoring and the analysis of offers from suppliers is performed – the best candidates under the terms and to product quality are selected. Automatically the diagram of payments to suppliers by dates forms. Thanks to automation of a complex system of settlement (prepayment, percentage payment after delivery of shipment/receiving fuel and lubricants, upon exposure by the laid on supplier, taking into account different delays from these moments in calendar or banking days) in a system reports on the delayed and overdue accounts payable are quickly created. It provided control of a funds expenditure and allowed to improve financial planning.

• Manage purchases, the movement and storage of fuel and lubricants

On the basis of the diagram of settlement with suppliers in a system the diagram of purchases forms, detailed purchase plans and sales are built. Difficult process of accounting of fuel and lubricants in way is automated: the cost of services of the company carrier is considered, the accompanying documentation forms (the order to carrier, the commodity-transport delivery note, the act fuel and lubricants plum at gas station), account of ways of intake of fuel and lubricants to the company is kept (through railway, delivery, shipment at own expense and the ave.). Depending on data retrieveds calculation of real cost value of gasoline is conducted, its final price forms. During the transporting and storage of goods in the company control of weight and volume of fuel is exercised. Accounting of storage of fuel and lubricants on oil depots is automated, the channel of transfer of data on real naliva (shipments) from local accounting systems on oil depots to buyers and carriers is configured. All this provided the company with exact operational information about existence, to turnover and a remaining balance of fuel and lubricants, allowed to stop an unauthorized intake of fuel using forgery documents, repeated presentation of powers of attorney on fuel export and so forth, provided the high level of control of reserves of fuel and lubricants in general. All this helped to lower fuel costs of the company considerably.

• Manage sales to the company and attract new clients (CRM)

Taking into account industry specifics in a system the following types of sales are automated: retail sales, sales with sending fuel to clients on railway, sales with delivery, shipment at own expense. The complex system of settlement with buyers of fuel and lubricants is reflected: prepayment, interest payment upon shipment/receiving fuel and lubricants, payment after delivery of exposure to the laid on buyer and so forth. On the basis of data retrieveds the company management creates reports on receivables, makes the current and annual sales plans, controls financial receipts, keeps the analysis of sales of separate types of fuel. For the best control of receivables and increase in transparency of information on interaction with corporate clients in the company data exchange with the existing systems of accounting of the address of smart cards, fuel coupons, tickets is configured. Now in a system it is possible to monitor sales, fuel shipments. The automatic statement of accounts to the companies with postoplatny settlement systems is made. Use of a new system provided also convenience of work of sales managers. New jobs of managers are reasonablly organized for quick search necessary for negotiations with clients of information. A system fixes all contacts with clients, including correspondence and allows to keep track of efficiency of each of managers, to analyze results of accomplishment of sales plans. On project deliverables inflow of new clients increased, sales to the company increased by one and a half times.

• Carry out price analysis of competitors and regulate pricing at gas station

In a system the mechanism of collecting and a price comparison on fuel with the prices of gas station of competitors is implemented. The analysis of the change in price by a geographical location, a type of fuel and so forth is carried out. It allowed the company to possess always operational information about price situation in the occupied market and to timely adjust own price policy.

• To daily obtain operational data on results of activity of each gas station. In a work progress the channel of data exchange from each of management systems of gas station was configured. Earlier similar mechanism in the company existed, but the efficiency of data was complicated in view of slow information processing, periodic absence in the system of primary data which the staff of gas station did not manage to enter. For improvement of interaction with the central office the list of the key indicators obligatory for daily display in a system was entered. Such approach allowed to accelerate broadcast of primary data and lowered personnel labor costs. Also accounting of activity of local shops and cafe at gas station is automated. Calculation of dishes, accounting of arrival and a remaining balance of goods, portion sale is conducted (including drinks). Cost accounting of dishes, goods write-off, inventory is performed. Thus, the company management obtains every day reliable data about work of all gas stations, it positively affects development planning of the company.