Rus washes Hennessi Distribution (GSI a System for accounting, management and communications with state agencies)

As worked to GSI

Staff of Moët Hennessy Russia regularly makes business trips. Before transition on electronic document management in GSI the worker filled out the form of the order on also sent a business trip to Excel to the head to e-mail. And after approval the head – and to the accountant. On letters it was necessary to wait for the answer and remind long about to.

Drafted the electronic order on a business trip

Under the law the order on a business trip is made out in writing. But Article 663-FZ equates the electronic documents signed with the qualified electronic the signature, to paper. Therefore the form of the order was transferred to an electronic form. That the order was convenient to be browsed from any device, for it selected a PDF format. And to the sent staff of Moët Hennessy Russia technical service center Tensor released everything the qualified electronic signatures.

Configured in GSI approval of the order on a business trip

Moët Hennessy Russia has 150 employees, and at each of them the structure of subordination. Flexible configurations of GSI allowed even to develop for such number of workers general scheme: GSI is able to find independently approving heads and the document goes along a ready route.

Configured canceling of already approved business trips

Sometimes business trips break at the latest moment when already all documents are issued, in this case in GSI process of canceling of a business trip is implemented.

Signing of the expense report

The Tensor company for Moët Hennessy Russia integrated GSI with 1C for loadings/unloadings and signings of the expense report also configured regulations it approvals. After completion of a business trip or approval of representative expenses the accountant makes out the expense report, unloads it in GSI, signs the electronic signature also starts approval.

Planning and registration of a holiday in GSI

GSI undertook all tasks of the HR manager and itself makes lists, defines to whom it is time to have a rest, and notifies. If plans of the employee changed, it is possible to issue transfer of a holiday and to approve it with the head.

Work results in GSI

Document creation became 3-5 times faster

Before implementation of GSI on all approvals on e-mailu of staff of Moët Hennessy Russia 3-5 days left on average. In GSI document creation happens during one working day. Now employees can send the request for a business trip, approve a holiday or entertainment expenses, write the application for deduction, issue the expense report in a couple of minutes directly from mobile application, having filled special form.