Granatum Solutions: Virtual office

Main articles:

• Types and possibilities of the VIDEOCONFERENCING modern systems
• IT project management
• IT products and online services for remote work
• SaaS - History. Philosophy. Drivers of development

2020: Presentation of Virtual office

On October 29, 2020 the cloud service of Granatum Solutions presented the solution for the organization of work of dispersed teams which helps to bring interaction of employees online to new level. Virtual office integrates all usual office spaces and includes in advance preset templates and scenarios, tools for interactive group work and also unlimited opportunities for personalisation and customization.

Five features of virtual office:

• At virtual office it is possible to meet fearlessly clients, partners and colleagues even in the conditions of a pandemic, without being afraid of closing and minimizing operating expenses;
• The cloud solution does not require integration into internal IT infrastructure and allows to receive external guests who are not a staff of the company, for example, of candidates for open vacancies or journalists: there is enough registration via any e-mail or social networks;
• Set from 20+ of digital instruments, the preset standard scenarios and templates for key business challenges help to come quicker to joint solutions and to achieve the best results, than during the work offline;
• Differentiation of access rights in different office spaces guarantees information security and confidentiality. At the same time all history of interaction of commands at virtual office remains in the protected space and is available to the authorized employees at any time.
• Access to virtual office allows to solve the whole range of business challenges without additional payment, for example, to provide corporate online actions, training, selection, adaptation or assessment of employees.

Each office zone is designed taking into account its usual functionality and equipped by all necessary to make work of dispersed teams of the most effective.

• Reception: here the real or virtual secretary welcomes guests, and visitors can study the card of office, in one click it to appear in the right place or to leave a feedback - the general character or for the specific employee. Also on a reception it is possible to place important declarations, to take votes or to address in a support service.
• Personal accounts allow the staff of the company, candidates for open vacancies or partners to create the personal space and to hold in it working meetings. This office can be issued under itself, by analogy with real office: place contacts and the summary, certificates and achievements, a hobby and links to profiles in social networks. The personal account of the head also allows to hold meetings with subordinates in private with history of tasks, fixing of results and a feedback, and in an office of the top manager it is possible to organize a reception where guests will be received by the personal assistant.
• In negotiation the structured meetings on the individual in advance prepared scenario which allows to do online meetings many times more effective are held. For the aid to organizers and participants - special blocks with stickers for fixing of the purposes, the agenda and the protocol, a kanban board for task management, a possibility of joint work with all content types - from the text and tables prior to the presentations, video and images, an interactive board for drawing, vote, 'parking' of the ideas, timers, etc. At the same time at any time it is possible to return to further steps, to discuss problems, to keep track of the statuses and final results.
• Project offices represent the closed and safe space for work on confidential documents, task managements, the structured discussions and brain storms. They are equipped with the same tools, as normal negotiation, but access is got here only by participants of project or product teams. At the same time all history of work on the project remains in virtual space and is available to authorized users at any time on one click.
• The virtual co-working is created for those who do not like to work alone and to whom presence by a number of colleagues helps to be focused. On the atmosphere it is as close as possible to usual open space, the maximum concentration is kept quiet and maintained here. Each employee works on the task, but in the general space, with the switched-on camera and to the switched-off microphones. To make the important message for all command, the microphone can be included, and for communication with certain colleagues personal chats are provided.
• The club for informal communication allows colleagues to meet and discuss subjects, directly not work-related, - the same as it occurred at office cooler, in a smoking-room or in kitchen. It represents open 24/7 space for free video communication where employees can ask questions each other and to the management, to talk on subjects of day, to conduct surveys, to use library, to watch film, to integrate in interest groups. In cafe of club it is always possible to drink a cup of tea or coffee and also to have a bite in the friendly company.

Depending on tasks and organizational structure of the company the virtual office can be also complemented with a conference room for large-scale actions, assessment center, the center of training and other specially created spaces into which it will be possible to pass from a reception on one click.

Till December 31, 2020 all clients of Granatum Solutions get access to a standard template of Virtual office free of charge. Within a special offer training of the office manager after which the employee of the company will be able independently to change design and structure of virtual space is also provided, to create new offices and to support office in current status. Termless access to all training materials and an opportunity to address personally for council a team of methodologists of Granatum Solutions remain for all the time of use of service.

Granatum Solutions offers the clients one month of a free demo access on the platform. After this term it is possible to prolong access on rates from 6,160 rubles a month (depending on the number of users). On demand the Granatum Solutions command will help with branding of office 'space' according to corporate style of the company, adapts scenarios of meetings and processes for requirements of the company or will create 'turnkey office' for each employee.