Technology (Votkinsk) (1C: Document Flow 8 CORP)

2019

In 2019 the management of JSC Tekhnologiya thought of transition to electronic document management.

For automation workflow systems by specialists of the company "Balance-Service" it was recommended EDMS "1C: Document Flow 8 CORP" using seamless integration for the program "1C:ERP".

In the project progress the Balance-Service company automated a number of tasks, namely:

• registration and execution of incoming documents;
• registration and control of execution of requests of clients;
• registration of outgoing documents and printing of envelopes for sending by mail;
• approval, registration and performance of orders;
• approval, registration and execution of memos;
• preparation, approval and registration of agreements;
• preparation and registration of powers of attorney.

Thanks to implementation of EDMS at our enterprise for the first 3 months of work in EDMS the following results were achieved: * thanks to opportunities of seamless integration it became possible to obtain quickly information on conditions and results of approval of the agreement directly in the accounting system that increased convenience of work to accountant officers;

• terms of approval of agreements it was reduced on average by 45%, thanks to control of terms and the due notice;
• work of employees with documents since document templates and templates of processing of documents were recorded was arranged;
• duration of approval of memos was reduced twice;
• search time of the necessary information was twice reduced;
• there was an opportunity to quickly monitor completion dates of tasks that allowed to reduce execution duration by 50%, thereby having lowered percent at the wrong time of the carried-out tasks by 3 times;
• it is possible to monitor change of documents – who and when made this or that change;
• the contractor sees a reminder on being at it on execution of documents;
• by 3 times time for preparation of the document for sending by mail, using formation of an envelope on the basis of registration data was reduced