Kalevala of DOK (1C: Document Flow 8 CORP)

2020

In May, 2019 the staff of the Kalevala DOCK company addressed Neosystems Northwest LTD company for the purpose of creation of a system of internal document flow of the enterprise.

As a result of the performed works it was succeeded to optimize processes of creation, approval of different documents, issue and control of execution of instructions, creations of electronic archive and many other things. Project objectives are achieved and the following results are received:

• Time of obtaining information on the status of accomplishment of order and time of informing on accomplishment of order less than 1 minute;
• The internal documents which are not requiring existence of a paper copy are made out and approved in electronic form;
• Time of informing on change of the status of the document – less than 1 minute;
• For the majority of documents templates of complex processes are created, with the preset routes and terms of accomplishment of tasks – process goes automatically;
• Time of obtaining information on the status of the document and point of a route less than 30 seconds;
• Search time of the document by the set parameters in electronic archive of documents – less than 1 minute. Flexible search in the configured selections, search in the name, full-text search for data;
• In a system the information access taking into account restrictions on the rights granted by the Customer is provided.

Also according to the results of project implementation it was succeeded to reach the following effects of implementation of an automated system:

• Increase in efficiency of obtaining information for the analysis of activity of the enterprise;
• Reduction of time for approval, document approval and control of execution of instructions due to creation uniform information space for collective work of all users of document flow;
• The safe and systematized document storage and files in a system;
• Reduction of time for search of the necessary document;
• Reduction of time for preparation of standard documents due to automatic filling of templates of files.