Pavlovo-Posad Gofrokombinat introduced Scan-Archive

2021: Implementation of "Scan-Archive"

LLC Pavlovo-Posad Gofrokombinat introduced the Scan-Archive program into the work of its accounting department, which optimized work with primary documentation. This was reported on March 1, 2021 by Gandalf.

The company interacts with about 2 thousand counterparties throughout Russia, in the CIS countries, Europe, China and America. As a result, the document flow of the company is large - about 2 thousand documents per month.

Therefore, the management of the enterprise decided to introduce into the work of accounting modern software for the prompt accounting of incoming primary documents, as well as for monitoring the availability of originals and copies.

Before the acquisition, several different programs were considered, but the choice was made on the Scan-Archive electronic archive because of its cost, ease of use, as well as the ability to independently finalize the program reports.

Scan Archive is a development by Gandalf. The program reads the details or special barcodes of the incoming and outgoing paper documentation, recognizes them and attaches scan copies to cards in the "1C" database. Thanks to this, scans of any documents can be found in one click directly in the database and control the return of documents from counterparties using a special report.

Accountants of Pavlovo-Posad Gofrokombinat LLC have already submitted documents for 2020 to the program - about 24 thousand. Also, the electronic archive helps employees of the enterprise to monitor copies of documents in a timely manner and prepare sets for inspections of the Federal Tax Service.

With an electronic archive, it takes much less time to prepare for checks. Documents can be selected in 1 hour. Previously, it took about 8 hours, "said Ekaterina Fitileva, chief accountant of Pavlovo-Posad Gofrokombinat LLC.