Vladivostok Commercial Sea Port (1C: ERP Enterprise Management 2.0)

2018: Implementation of the solution "1C:Enterprise 8. ERP Enterprise Management 2 "

Project Objectives

• Reduction of labor costs for routine processes;
• Reduce support risks by implementing a generic solution
• Reducing tax risks by automating income tax and VAT accounting;
• Improving the quality of regulated reporting and the speed of its formation;
• Provision of data information systems of the FESCO group of companies;
• Reduce integration flows by implementing ERP.

Situation

Production and accounting processes were carried out using various information systems, including self-described ones.

The inherited financial accounting system had a number of drawbacks:

• large number of manual accounting and adjustments;
• manual reporting;
• complexity of system support in accordance with the requirements of Russian legislation in the field of regulated accounting and taxes.

The inherited financial accounting system was used for accounting and tax accounting, contained a number of operational accounting processes (warehouse accounting, mutual settlement accounting, treasury functions) and was integrated with several production systems. At the time of implementation, the inherited system no longer met the requirements of the company.

For example, new transactions of regulated accounting were reflected by manual editing of tables, tax differences were calculated in Excel, closing of 20 accounts and calculation of cost costs were carried out once a year and, as a result, regulated accounting and tax statements were prepared manually. The situation was complicated by the large number of integration flows between systems and the poor quality of regulatory reference information.

Thus, it was necessary to implement a system that ensured the quick automation of the tasks of regulated accounting and operational accounting of the port, and in the future the automation of the processes of managing the production activities of VMTP.

"1C: ERP Enterprise Management 2" was selected as the basic solution for automating the management processes of the VMTP enterprise.

Decision

As a result of the implementation of "1C: ERP Enterprise Management 2" by the ICL Soft team, VMTP received:

• integrated solution for operational and financial-economic management based on "1C: ERP Enterprise Management 2";
• Increase the efficiency of data generation of regulated and financial accounting;
• localization of information flows within a single solution "1C: ERP Enterprise Management 2";
• ensuring the uninterrupted functioning of the System, reducing labor intensity and risks of maintaining the System;
• ensuring compliance of regulated reporting with legislative changes;
• normalized regulatory information in the system;
• trained personnel in certified courses "1C: ERP Certified Training Center."

To improve the quality of tax reporting, the following tasks were completed:

• Automation of income tax filing processes;
• Automation of accounting processes for adjustments on sales and receipts of services with tax reporting;
• verification reports VAT and a number of specific accounting functions for VAT (accounting by transaction codes, accounting 0 rate, distribution by 5% threshold, etc.) were implemented.

To implement the functions of the Treasury, the following tasks were solved:

• Creation and approval of payment requests;
• loading of payment documents and bank statement;
• Integration with the "1C: Salary and Personnel Management" system for personnel settlement processes (application generation);
• Integration with centralized treasury information system processes.

Automation of operational accounting includes the following tasks: Accounting of settlements with customers:

• generation of certificates based on billing data, multi-currency accounting of mutual settlements;
• creation of correction and correction invoices based on billing data;
• in-line (group) printing of documents;
• Matching invoices with payments
• formation of reconciliation acts.

Inventory Accounting:

• warehouse accounting using barcoding technologies;
• recording of workwear, equipment and special equipment taking into account additional characteristics;
• inventory of values in operation;
• automatic distribution of materials into operation at delivery according to brigade composition;
• change of the condition of the item in operation (extension of the period, change of cost item).

Management accounting of work assignments:

• registration of orders (dress tasks);
• Accounting of services rendered;
• manual recording of time spent by employees for the provision of services;
• manual entry of work-tasks according to the results of each period;
• transfer to "1C: Payroll and HR Management" of the working time formed in "1C: ERP 2," for payroll calculation and calculation.

Accounting of managers and explorations of non-current assets:

• accounting of lease agreements for objects: non-current assets, nodes. Materials in operation (assets);
• accounting of insurance contracts for non-current assets;
• Accounting for the exploitation of non-current assets;
• Consolidation/separation of non-current assets;
• reporting on the condition of leased objects.

Management Accounting and Management Reporting for FESCO Group:

• preparation and unloading of actual data in the format of budget execution of income and expenses;
• preparation and unloading of data for accounting purposes under IFRS;
• Preparing and uploading data for the purpose of preparing data on controlled transactions.

Results

• Completion of pilot operation of the System on April 28, 2018.
• The Regulated Statements were submitted to the state regulatory bodies for one reporting period (Q1 2018): balance sheet; financial performance report; Capital Change Report Cash Flow Statement Explanation of the balance sheet and financial statement Report on the targeted use of funds income tax declaration; property tax reporting; transport tax reporting; land tax reporting; reporting on value added tax.
• Certificates and invoices to customers are formed, settlements with customers are carried out, sales are recorded;
• Goods and services receipts are entered, settlements with suppliers are kept, expenses are recorded;
• Treasury functions are performed for creation of bids, unloading of payments and loading of bank statement, accounting of bank transactions.