AgroPromComplete (AIC-Center) (1C: Holding Management)

2021

The goal of the project was to increase the efficiency of business processes in the Agro-Industrial Configuration Group of Companies, including:

• Create a preliminary cost control tool at the initiation stage;
• Increased transparency in cost control processes;
• Improve the accuracy of future cost planning
• Improving the efficiency of the Group's cash management, forecasting cash flows at controlled costs;
• Improving the quality and speed of management reporting;
• Improving the effectiveness of the control function during payment execution;
• Automate the loading and processing of bank statements;
• Unification of approaches to controlling the financing of investment projects;
• Optimization of the use of resources, including human resources involved in the execution of the treasury function;
• Upgrade of existing treasury accounting systems.
• Centralization of treasury function within the group of companies.

Project prerequisites:

• No direct relationship between expenditure management and Treasury
• Risk of costs not assessed by cost-effectiveness
• Lack of timely monitoring at the stage of payment requirements
• Additional load in the form of manual control of the basis of payment

The project covers the following functional areas:

• Creation of the commitment budget;
• Payment calendar;
• Financial instruments;
• Investment activities;

The following processes and functions are automated in the IE:

• Creation of the commitment budget;
• Generation of the application for consumption of the budget commitment limit (BNPBO);
• Negotiation of BPSB in accordance with the configurable negotiation route with the possibility of sending notifications;
• Automatic reduction of available limits of budgetary liabilities by ZNPLBO amounts;
• Liability budget versivity;
• Creation of Payment Requests (BBP) on the basis of BPPBO;
• Generation of the forecast part of the payment calendar (PC) based on ZNPLBO;
• Formation of payment calendar in servitude detail based on BNP;
• Generation of NRM according to intra-corporate calculations (VKR);
• Alignment of NRM and NRM according to VKR in accordance with the configurable negotiation route with the possibility of sending notifications;
• Formation of the Consolidated PC in day-to-day detail on the basis of BCM, incoming information on production associations and manual entry;
• Align the Consolidated PC with a customizable negotiation path with notification capability;
• Perform Consolidated PC balancing using available system balancing tools;
• Formation of the WCR Plan;
• Alignment of the VKR Plan in accordance with the configurable negotiation route with the possibility of sending notifications;
• Formation of the Payment Item;
• Creation of bank statement for loading into the accounting system;
• Exchange control of contracts;
• Creation of the investment project card;
• Creation of requests for investment expenses;
• Reconcile investment expense requests, including customizable alignment routes with notification capability;
• Automatic completion of the funding schedule (PGF) in the investment project card based on investment expense requests;
• Negotiation of the investment project card, including customizable negotiation routes with the possibility of sending notifications;
• Updating of PGF through change of investment expense requests;
• Versivity of investment project cards;
• Formation of BIA on the basis of requests for investment expenditure;
• PC formation in terms of investment activities on the basis of virtual and actual BAT;
• Create a financial transaction and automatically calculate cash flows for the transaction
• Negotiation of financial transactions, including customizable negotiation routes with the possibility of sending notifications;
• Perform necessary controls, including limit setting and balance check;
• Daily PC adjustments via payment schedules in contract cards/via NIS;
• Up-to-date and timely information on the volume of financial transactions and financial results;
• Automatic early notification of responsible persons about the occurrence of events (mandatory payments according to the schedules of financial transactions);
• Versivity of schedules for financial transactions/contracts.
• Securities accounting;
• Generation of management reports based on data contained in the system with the possibility of changing the format of reports.

Project Uniqueness:

• Centralization of the treasury function of more than 40 enterprises of the group of companies;
• Integration with group enterprise accounting systems;
• Processing of more than 10,000 requests for payment monthly;
• Process more than 30,000 payments monthly;
• Calculation of contract schedules according to the agro-industrial complex methodology, automated generation and updating of planned documents according to the schedule without user participation;
• Automatic calculation of covenants with the possibility of specifying formulas directly in the system;
• Mechanisms for managing the conclusion of deposit and leasing agreements have been developed.