MasterPrint increased profit by 10% with 1C: Small Business Management 8. Polygraphy 2 "

2022: Implementation of "1C: UNF 8. Polygraphy 2 "

On January 24, 2022, Armex announced the automation of the MasterPrint printing house, Saratov. Using the system "1C: Small Business Management 8. Polygraphy 2 "normalized all technological processes, organized operational settlement of orders, implemented dispatching and production planning at the level of workshops and departments. Warehouse management has been optimized, and a system for ordering the disposal of consumables has been implemented. Increased control over the profitability of product production. As a result, the processing speed of orders increased by 15-20%, the turnover of the warehouse increased, and the cost of purchasing consumables was reduced. The company's profit grew by 10%.

According to the company, in recent years the printing house has been actively developing, diversified the business and opened other areas. The volume of production was constantly growing. At the same time, since 2020, the commercial market advertizing polygraphies has been falling, large players have begun to consolidate, more enterprises have begun to actively introduce automation systems to manage their business, helping to track production, control and reduce costs. All this gradually led to a serious increase in competition and pressure on the business of printing houses in the local market.

To increase the company's competitiveness, MasterPrint management decided to introduce a modern information system at the factory. It was necessary to optimize production planning, accelerate the calculation of orders, ensure the prompt receipt of data on the cost of finished products. An important task was to optimize the inventory of consumables that remain in stock after a large number of different orders have been completed. It was necessary to organize accurate accounting of such materials and ensure the receipt of inventory data in real time - not only in quantitative terms, but also at cost.

To solve the tasks set, the system "1C: UNF 8. Polygraphy 2. " The implementation partner was Armex. The duration of the project was six months.

At the first stage of implementation, one of the most time-consuming tasks characteristic of the printing industry was completed - together with the printing house technologists, rationing was carried out at the cost and cost of all technological operations and processes without exception. Documents have been introduced into the information system that determine the planned speeds of equipment for offset and digital printing, batch and roll lamination operations, rhizograph printing, wide-format printing, plotter cutting, a number of post-print order processing operations are similarly normalized: folding, scoring, sheet assembly, etc., as well as prepress operations - design, layout, form making. Based on the established standards, templates for calculating the most typical printing products are formed.

Further, during the project, the tasks of automating warehouse management were solved. Warehouse employees are trained in entering receipts, conducting physical counts, and releasing materials into production. Together with the process managers and the production manager, the order planning function is implemented. With the management of the enterprise, several methods of allocating general production and general economic costs were considered and schemes for creating convenient management reporting were selected.

Key project outcomes:

• All processes and operations are normalized by time and cost. Automated calculation of simple and complex orders based on templates configured in the system. This optimizes the processing of incoming requests, helps managers save time and respond to customers faster. Managers work quickly with customers and spend no more than a minute entering requisition data into the system. The settlement of the order accelerated by 15-20%.
• The system for forming and calculating orders according to the "prefabricated circulation" method has been implemented. This is a method of printing atypical printing products with a circulation of up to 1000 copies, it allows you to arrange several different small-format layouts on a large printed sheet. Using the document "Prefabricated Circulation," the manager generates a calculation of such a circulation in the system and calculates the cost of each product depending on its share on the sheet.
• In each workshop and department, including the design studio, automated workplaces have been created, with the help of which workers and equipment operators register the order sequence and their fulfillment. Such production dispatching helps to plan and monitor the work of production departments. Managers now monitor the status of orders in real time, evaluate plan implementation and, if necessary, quickly take steps to streamline work. Optimized hardware load. The work of production units has become more systematic, the executive discipline of employees has been optimized. Abrahels are practically excluded, staff processing has decreased, which helps to avoid overspending the wage fund. Production in physical terms increased by 12%.
• Accurate accounting of materials and finished products in the warehouse was organized, and order write-off of consumables to production was introduced. The lack of such an opportunity previously created difficulties - it was difficult to verify the compliance of the planned and actual consumption after the execution of orders. Now materials are written off in real time, and accurate figures allow you to estimate the actual cost and profitability of each order at the production stage. In addition, there is practically no need to carry out an inventory, since the system always reflects the actual state of the warehouse.
• An understandable management reporting system has been built, which the director uses daily. The landing page of the program reflects the full picture of the day: the number of orders, the amount of sales, profit, cash receipts and account balances. Such monitoring allows you to monitor the work of departments in real time. If necessary, management generates reports on gross profit and other key figures. For example, one of the most commonly used reports is the cost of goods report, it helps the director and department heads identify orders with low profitability and quickly take corrective action. As a result, the profit of the printing house increased by 10%.

The most time-consuming for us in the entire implementation of the system "1C: Small Business Management 8. Polygraphy 2 "was perhaps the rationing of the time and cost of all operations. But without this, there is nowhere else to implement automated order settlement. Otherwise, everything went quite calmly and "seamlessly," and, importantly, the staff easily mastered the program. For me, as a manager, several extremely important tasks were solved: this is control over the actual write-off of materials and their reflection in the automation system, and also an extremely visual reporting system. It is very good when people think at the enterprise how to increase profits, but often hidden reserves can be found by analyzing orders with low profits or potentially unprofitable. Now we immediately see such "cons" and take measures. noted Konstantin Sysuev, director of the printing house "MasterPrint"