Effect Office

The Effect Office™ technology is focused on solving of tasks, arising during the work with electronic documents.

The program embodiment of Effect Office™ are products of two classes:

• Effect Office 3.x. It is intended for the small and medium enterprises with the number of users to 200. A core of a product is DBMS of own development.
• Effect Office Enterprise. It is intended for medium-sized and large enterprises with the number of users from 50. As DBMS the Microsoft SQL Server is used.

The products Effect Office™ allow:

• Organize the centralized storage of a large number of various documents

"Effect Office" - the system of the organization of uniform electronic archive of documents at the enterprise. For a document management system Effect of Office not very well in what of applications it was created or is created the document. It is important only that it was specified in a card of the document in what of editors to browse it and to change. Any document can be registered irrespective of its format (graphic, text, etc.) and contents.

• Systematize documents of the organization

In the Effect Office system document storage is organized in the form of the hierarchical structure externally similar on the Manager of files in Windows, using long (up to 1000 characters) names of documents and volume (up to 2000 characters) comments on them. And the organization of physical document storage on disks is hidden from the user. From features Effect of Office needs to be emphasized a possibility of storage (visual) same document in several sections of archive at once. And the changes made to the document from one section influence it everywhere. It is true the same document (a reference system simpler and convenient, than the system of labels in Windows 98, NT, 2000, HR.).

• Classify documents of the organization

During creation of the document or further work with it, the user can classify it using attributes. Classification of electronic archive of the Effect Office system using attributes conforms to standards of office-work and simplifies both work with documents, and their search in uniform base.

Each document of the Effect Office system can have an unlimited number of attributes which are reflected in a document Card in the form of the filled fields. Only the users determined by the administrator can create attributes (for example, the manager of department) that gives the chance to the enterprise to adhere to all-organizational standards.

• Protect from unauthorized access to documents

Access control is provided with the following methods:

• • Access control to transactions over the document (viewing, editing, copying, maintaining a document history and creation new, control of document revisions) depending on the user's rights. All archive of documents of the organization breaks into sections to which different access to users according to official capacity and specifics of the performed work can be appointed. Each user for login has the password.
  • Prohibition of access to documents out of a system. In Effect of Office all documents are stored in summary form that on the one hand provides economical expenditure of disk space, and on the other hand, impossibility of viewing documents outside a system with standard means.

• Organize document flow between the staff of the organization

In the Effect Office system there is a built-in mechanism of information exchange between the staff of the organization – the System of tasks. A basic element on which communication of users of the Effect Office system is based is the task. The Effect Office system automatically monitors passing of a task, return of the performed task (with the enclosed documents) and stages at which there is a task at the moment. All tasks sent and received by the user are reflected in subject to registration of the movement of documents and tasks - the Working portfolio. According to information which is contained in the Working portfolio about tasks (reaction to it, completion date and so forth), it is possible to find out a current status of each of tasks and also to construct the most various reports.

• Organize quick search of documents and creation of reports

The Effect Office system allows to find quickly any document which is available in archive. In the Effect Office system the possibility of contextual and attributive document retrieval is implemented. And, except the standard, set by developers attributes (such as author, a type, type, date of creation), users have an opportunity to add the attribute list with own attributes (so-called user) which will reflect properties and specifics of documents more precisely.

• Organize effective administration of a system

The administration system consists in creation of users of a system, thematic sections for documents and purpose of access rights of users to sections.

The administration system is expected work in it of the employee having powers of work with an organization structure of the enterprise, for example, the commercial director or the personnel manager (but not the technical specialist, for example, the network administrator). Use of the mechanisms provided by an administration subsystem does not demand from the administrator of serious skills of work with the computer. Generally all work with a subsystem of administration is connected with manipulation of graphic objects at the intuitive level.

Cost

• Effect Office 3.0 the Set of "OPTIMAL" - 38,000 rub for 10 users
• Effect Office Enterprise the Set "EFFECT" - 144,000 rub for 30 users