PIC Project (Vitro-CAD)

2018: Implementation of the Vitro-CAD system

At the time of the start of the project to implement the Vitro-CAD system in the company, more than 500 designers were developing design and working documentation for more than 50 objects.

Approval of documentation and issuance of comments took place in paper format. When accepting the paper version in the archive, the procedure was performed for assigning and manually applying the inventory number, forming a scan copy and placing it in the electronic archive.

The archive was located behind the Moscow Ring Road, additional time was required to deliver the documentation. The problem was further exacerbated by the increase in the number of branches and remote staff.

Automation prerequisites:

• Opaque document negotiation procedure.
• The average duration of the negotiation procedure is 7 working days.
• Increase in design volumes.
• No fixation of the fact and history of coordination.
• Increase the cost of finding documentation and monitoring its availability. According to the Customer's estimates, the cost of finding documentation was about 5 million rubles per year.

Solution Implementation Objectives:

• Organize a legally significant electronic archive of technical documentation.
• Ensure that all branches and remote employees work together.
• Implement the process of signing the technical documentation according to the PIC-Project regulations.
• Integrate the signing process with the existing document management system.
• Automate signature labeling. electronic document EDS
• Automate the assignment and mapping of inventory numbers to sheets.
• Monitor the progress of technical documentation signing.

Implementation Results:

• Documentation for all objects is stored in the system and used by all employees.
• Reduced labor costs for searching for technical documentation.
• The process of signing technical documentation is automated and accelerated.
• The progress of signature of documentation is monitored.
• The process route supports all possible signing scenarios (including signing documentation from the engineering subcontractor).

Business Benefits:

• A legally significant electronic archive of technical documentation has been organized.
• A unified database of facts and the history of coordination of project and working documentation has been organized.
• The speed of signing and approval of technical documentation has been increased by 7 times.
• The use of the signing monitor allowed to increase the signing speed by another 30%.
• Employees work only with current documents in a secure environment.
• Quickly find documentation to save your employees time.
• The refusal to print the preliminary version and the copy for the internal paper archive allows you to save about 9.5 million rubles a year.

For IT:

• Technical support for approval and signing of design and working documentation is provided.
• There is a single and structured storage of documentation for all branches.
• Differentiation of access rights of participants to components of the project is ensured.