Implementation of EDMS Matter in Committee of municipal economy of City administration of Stavropol

Specialists of Business of IT company implemented a system Matter in City administration of Stavropol even in the fall of 2008. Workflow automation in Committee of municipal economy is carried out for the purpose of ensuring the fastest and productive work of all bodies of City administration of Stavropol.

To system implementation Matter in Committee of municipal economy only the department of work with citizens' appeals was automated. All other documents were recorded in paper form. Certainly, such form of work is labor-consuming and requires unjustified time expenditure which can be avoided easily.

Specialists of Business of IT company by means of a system Case completely automated document flow in Committee of municipal economy of City administration of Stavropol.

Work with the entering, outgoing and internal documents was automated thanks to what to exercise control and search it became much easier. Now instead of looking for information, glancing over and browsing numerous lines of the magazine, it is enough to press one button. Standard reports allow to control execution of documents automatically, without requiring time expenditure.

Automation of work with draft documents provides a possibility of approval of documents in the program. It allows to save all versions and to trace information on at what stage of approval there is this or that draft document who created it.

Using a system Case specialists of Business of IT company also established relation of Committee of municipal economy with City administration of Stavropol. Now, by means of special e-mail, urgent documents instantly come to Committee that considerably reduces risk of non-execution them in the set time.

Within this project in Committee of municipal economy 13 jobs were automated.

In the nearest future increase in number of jobs and also implementation of the EDS is planned.

Also in July, 2010 specialists of Business of IT company implemented a system Matter in Committee of town planning of City administration of Stavropol in August, 2009. However in connection with insufficient quantity of the automated jobs, the functionality of the program was implemented insufficiently widely.

The approval of the draft document assumes that it passes through several departments. Over this process it is necessary to have for control at least one automated workplace in each of departments. Otherwise to adjust a flow of outgoing documents and it is impossible to automate approval process.

Therefore the City administration of Stavropol made the decision on increase in quantity of the automated jobs in Committee of town planning.

Thanks to increase in quantity of the automated jobs from 21 to the 33rd, each of departments of Committee of town planning deals access to a system. The flow of outgoing documents is adjusted, all transactions with them are reflected in a system. Thus, document flow in Committee of town planning is completely recorded, and the functionality of a system Case is used much more widely.

The project is performed by Business of IT company, the Silver dealer of EOS Group in Stavropol Krai.