Aykumena-management

Aykumena-management - a system for formalization of business and business process management, www.iqmena.ru (development, delivery, implementation, adaptation)

Aykumena-management 3.4.1

New in the version: export of the reporting to the file of the MS Excel format is added. Export of the reporting is intended for preparation to the management of consolidated statements for the calendar period on the current activity on the basis of closing, periodic and extraordinary statements of contractors of tasks. When exporting unloading of reports of all types from the selected section of the subject heading list of tasks for the specified period is performed. At the same time reports are grouped in values of the analytical sign specified in action settings and tasks in which they were placed.

Functionality

Control panel. Main system module. Allows to organize and to individually configure each workplace according to tasks, wishes and needs of its owner. For example, you can see Tasks: relevant today, starting current week, coming to the end within a month, delayed by your subordinates, etc. The module allows to create in the System of order in the form of Tasks and to exercise their control on all implementation phases.

Reporting. The module is intended for formation of Reporting system with the set frequency and allows to control activity of employees within the Tasks issued to them. In a system three report types are selected: final, intermediate and extraordinary. You can configure frequency of obtaining reports, necessary for you, on any Task, and a System will automatically request them from the corresponding Contractors and to inform you on delays.

Labor costs. The module allows to plan loading of your employees and to analyze time expenditure on task performance and projects. Information on planned and actual labor costs can be unloaded from a System in the form of analytical reports in different cuts.

Corporate Knowledge Base (CKB) – The tool for formalization of knowledge and the experience accumulated in the company. The module allows to organize the uniform structured information space and to define rules and regulations of placement of the materials making document flow and providing life activity of the company. At competent use of KBZ unexpected departure of the employee will not become the reason of non-performance of a task or loss of information, important for the company. Existence of a System of corporate knowledge is especially important for the companies having several branches territorially remote from each other. An opportunity conveniently and quickly to impart the accumulated knowledge and experience from one branch in another, considerably increases employee performance of the company in general.

Meetings. The module automates preparation of meetings and provides the effective organization of processes of their carrying out. The secretary or other contractor has an opportunity to create and publish the agenda and minutes of meetings in the set format, and also to issue tasks on behalf of the head according to the results of and to solutions of meetings. Before the publication all protocols affirm participants of the meeting or responsible persons.

Project management. The module is intended for project management. Allows to create projects in the form of the hierarchical list of tasks, with indication of time of carrying out each of task stages. The module gives the chance of change of structure of the project according to changes of a situation.

Search. The module allows to perform full-text search for objects (instructions, documents, messages, etc.) placed in a System taking into account access restrictions.

Organizational and regular structure. The module is intended for creation of structure of the company, display of vertical and horizontal interrelations between structural divisions. The organizational and regular structure can be displayed in the form of the pictorial diagram.

Access control. The module is intended for user account control of a System, setup of access for users to information.

Indicators. The module of collecting and visualization of numeric data in different graphic representations on Control panels of users. Allows to organize manual or automatic loading of the selected indicators from a System "Aykumena-management" and other accounting systems.

Control of Execution of Regulations (CER). Basic function of the module – to provide full control of performing discipline in the company. It allows to configure issue to contractors of notes and thanks on the approved scale of points. Information on violations accumulated in a System can be unloaded in the form of the analytical report. The module can be used for motivation of employees.

Integration of a System "Aykumena: Management" with standard configurations of the 1C: Enterprise family. This module allows to do unloadings of indicators from "1C: Enterprise": fixed assets, material stocks, money, suppliers, buyers, taxes, staff costs, sales, expenses and others.

Based on stress testing a System "Aykumena-management" steadily functions at simultaneous operation of 120 users, each of which every minute executes four requests. As simultaneous appeals to the server of all registered users of a System in practice do not happen at once, one may say, that it will normally stand 300-400 users. We are going to increase constantly system performance, and of course, before release of the next version we carry out the most careful inspection on identification of weak spots.

New versions and releases of a System "Aykumena-management" appear 1-2 times a year. In new versions the new functionality and add-on modules appears. The majority of the entered innovations and changes is developed on the basis of proposals of users with which the company keeps in a feedback. In intervals between versions there are several new releases of a System.

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the manager of "Aykumen — Information Business Systems" company Valeria Merkulova tells about the Aykumena — Management System - own development of the company.

Tell, please, what is the Aykumena — Management System and for whom it is intended? "Aykumena - Management" is a personal tool of the head or the modern control panel the company. Today practically all employee categories are provided with the IT solutions doing their work convenient and systematized: CRM system, ERP solution, electronic document management system and project management and also set of application solutions for all occasions. But such important link of the company as the head still remains without the tool facilitating its work and allowing to be engaged not only the operational activity absorbing all its time. "Aykumena - Management" is a simple and clear solution which allows to help the first person to organize company management.

The modern head should be able to expedite one thousand cases, to make a set of decisions, to hold in the head at the same time tens of tasks. As a result he surrounds himself with a large number of deputies, secretaries, phones, notebooks and a great number of other assistants, but at the same time is not exempted from feeling that it is possible to work even better and more effectively. And dynamics of modern business does not adapt to personal biorhythms of the head, the company requires his direct participation at any moment. Whether it is possible to make so that without using the special efforts, to be sure that the company always works well-coordinated and it is productive? What are the planned goals achieved, problems are solved, and plans are realized?

On behalf of the Aykumena — Management System the head receives the reliable assistant who will organize his operational interaction with any member of the command at any moment, controls as his tasks are broadcast and in what terms its solutions are executed. A system in real time allows to understand what tasks are more priority and relevant what of them require immediate intervention or are solved in a planned order.

Whether system implementation to the non-management employee is profitable? Employees are two types: the works which are intensively working and creating illusion. System implementation will give the first the chance to prove and provide to the management the achievements. The second whose activity, more precisely "failure to act" will become explicit, it is necessary to write the application at own will.

Obvious advantage of a System to any employee is systematization of his activity and understanding as at what moment he should do. Every morning he comes to a workplace, opens a System and sees what to begin the working day with and than it to complete. Using "Aykumena-management" interrelations and with other divisions of the company get better. A system allows to carry out quickly approvals of any questions, documents, reports, minutes of meetings, to break into tasks and to appoint responsible for each stage.

What problems are solved by a system? Increase controllability of business at the expense of the organization of interaction of divisions in the company, building of effective structure and ensuring transparency of activity of each employee, department or even branch.

Who first of all needs the Aykumena — Management System? First of all the solution is focused on the head or the owner of business. It allows to bring order to affairs, does management comfortable and not taking away all time which is available for it. A System gives to ordinary contractors the chance qualitatively and quickly to plan the daily work.

In what industries the Aykumena — Management System is used? The Aykumena — Management system has no industry binding. For its implementation it is enough to define the purposes of the company and a task which need to be solved.

What results of system implementation and how the head's life changes? As a result of system implementation management expenses are cut down, the efficiency of decision making increases, the performing discipline improves. The company executive becomes quieter and confident in the business, begins to generate the new ideas and to pay more attention to strategic development of the company. I will give such metaphor: if you long time forced to carry a bag of potato weighing 50 kg behind shoulders, then you get used to do it and do not understand that without bag it is much more convenient. Our Management system allows to reset this load, to straighten shoulders and to reach new boundaries about which earlier you had no time even to dream.

Do you use the development in daily activity? Yes, of course, all our employees and I use the Aykumena — Management System more than three years. We are the main testers of own developments, and today I will not provide the work without a System. It gives me understanding of what employed people in the company what problems are solved what division needs my help at present, and the most important – gives the chance always, at any moment, 24 hours a day, from every spot on the globe to keep in touch with employees and to manage the company.

You are going to finish somehow "Aykumena - Management" or it is the finished product which reached a peak of the development? The perfection does not have a limit and it is never impossible to stop in the development. We constantly improve a System, we increase it new opportunities, being based on own experience and wishes of our clients. "Aykumena - Management" - very flexible tool. She easily "adapts" to management style of the specific head, his requirement, information volumes, tasks and even color preferences. If the head needs to obtain the additional information from other systems which are already implemented in the company, she can be brought to a personal control panel using settings.

Your wishes to heads of the companies and why you recommend to use the Aykumena — Management System? I consider that the scale of business corresponds to the scale of the identity of the head. Scale is defined by the purposes which are set by the person, and results which it achieves. In realities of our life external factors often prevent the personality to work at full capacity, to develop. The Aykumena — Management system facilitates life of the modern head, allows it to realize all the potential. I wish to all heads successfully and to manage comfortably the company and the time and I guarantee that thanks to our System, it is real.