"First Bit" created a unified system of management and operational accounting for "Volgtransstroy"

2023: Creation of a unified management and operational accounting system

Voronezh IT integrator office First Bit"" transferred all types of accounting analysts construction and companies "" into Volgtransstroy a single system from integrated solutions "" and BIT. ConstructionBIT.Finance"." This was announced on October 31, 2023. First Bit

BIT.Stroveniya replaced the companies of the program 1C: Payroll and HR Management, 1C: Accounting, MS Excel, 1C: Motor Vehicle Management and GrandSmet. The unified system linked regulated and operational accounting, leveling the risk of loss and non-failure of warehouse documents in accounting. Also, management now always has reliable and operational information about the work of the company, with a large set of flexibly configurable reports.

The module "BIT. Construction/Salary" made it possible to calculate the employee's accruals not only by subdivisions, but also by construction objects and territories. This allows you to see the full picture for management accounting and simplifies the life of personnel.

The module "BIT. Construction/Supply and Warehouse" automated tracking of material movement and automatic control of deviation from the estimate. The chain of related documents eliminates the re-entry of data and allows you to track the movement of goods from the estimate to the write-off.

The high level of collection of requirements for the system and interaction between the integrator and the customer made it possible to use the typical functionality of the BIT information system. Construction by 90%. But there were also improvements: for example, a detailed history of changes in the nomenclature, which added transparency to cost calculation and planning management.

BIT.Finance was integrated with BIT.Strodition through data translations. It became possible to form budgets and reports in the necessary sections: for counterparties, contracts, construction objects.

The program also excluded all manual operations to form a plan-fact, labor costs for this process were reduced by at least 1.5 times. The MDD fact collection and cost allocation for the MDD are automated. The formation of the plan-fact of the BDDS was accelerated by 20%.

A report with actual balances on accounting data helped reduce both the cost of collecting management accounts and the company's leveraged use. She used to have to borrow regularly to avoid box office breaks.

Finally, the company has the opportunity to agree on contracts in electronic form. Reconciliation routes are configured for different contract types. To monitor the execution of contracts, a special report has been set up with the possibility of selection for objects, counterparties and contracts. As a result, agreement on contracts accelerated by 10%.

The close connection between the configurations "BIT. Construction" and "BIT. Finance" made it possible to ensure end-to-end processes of operational and management accounting. Among them are the formation of applications for the spending of funds on the basis of inventory orders, the reflection of the fact of MDD and CDD on additional analysts (project, nomenclature group, counterparty, contract) and electronic agreement of contracts.

Automation with the replacement of a whole fleet of business programs with a combination of two solutions allowed Volgatransstroy to reduce labor costs for accounting and other processes up to 85%. The receipt of management reporting accelerated by 50%, it became more accurate and extensive. Budgeting takes place in the context of construction objects. Contracts are agreed electronically. Mechanisms have appeared to control payment limits, cash gaps have been reduced and, as a result, the number of loans. Nothing is holding back the development and scaling of the business.