BEST-5

2010: BEST-5 3.4

According to the developer (November, 2010), the version includes a number of the new subsystems and the modes both which appeared in its structure for the first time, and succeeded former functional sections. Among them - applications and the modes "Production Planning", "Motor transport", "Settlings with Partners", "Property", "Agreements of Purchases", "Agreements of Sales", "Book of Purchases Sales", information storage "Databank on Accounts", "Time keeping", "Summary Orders", "Orders for Services".

Functions in the field of analytical accounting of inventory stocks on different characteristics, accounting of the nomenclature on serial numbers, supports of multiple barcodes for goods items are expanded. The possibility of parallel conducting accounting and management accounting using any number of charts of accounts and also export of data to the MySQL format is implemented. Besides, the feature for use of different web services is added (for example, the appeal to the Web server of the Central Bank of the Russian Federation for import of currency rates).

The new XBA development environment (xBase Application) which allows to perform program adaptation of a system to accounting specifics of the specific enterprise by means of the auxiliary modules written in the built-in programming language was a part of new version 3.4. Using the XBA environment, IT specialists will be able to modify basic logic of a software package for implementation of requirements of specific business.

2013: Leasing application

The new application - Leasing is entered into composition of enterprise management of BEST-5, the press service of developer reported on August 21, 2013. The application is addressed to the companies purchasing and providing the equipment, the equipment and other types of property on the terms of leasing and subleasing.

"Leasing" helps to solve successfully key problems of accounting of leasing transactions:

• take orders from clients for providing the equipment in lease and scheduled preventive maintenance,
• consider specialized agreements with lessors and lessees,
• process documents of reception-transmission of material values,
• make out invoices for payment,
• to quickly control settlings with partners.

Thanks to integration of the Leasing application into applications of logistics, accounting of finance, settlings with partners and accounting, the transparent, complete picture of the movement of objects of leasing and the payments connected with execution of assumed contractual commitments is made to the user available.

2014: New opportunities in addition No. 15

On June 9, 2014 the BEST company announced an exit of the updated system BEST-5 with addition of functionality in preparation of the reporting represented by participants of controlled transactions to tax authorities.

A system creates "The notification on controlled transactions" which form conforms to requirements of Paragraph 5.20 of the order of FTS of 7/27/2012 No. MMB-7-13/524. The functionality is available in addition No. 15 to service pack No. 31 of system BEST-5. It is intended for so-called affiliated persons, i.e. - for the legal entities and physical persons consisting in the economic relations influencing conditions or economic results of their activity or on activity of the persons represented by them.

In turn, between affiliated persons controlled bargains - the transactions answering to certain cost criteria and relating to certain directions of business can be concluded (for example, an oil supply and oil products, mineral fertilizers, non-ferrous and precious metals and so forth). Such transactions are controlled by tax authorities and checked regarding compliance to market prices – for completeness of calculation and payment of taxes.

For preparation of this kind of the reporting the details characterizing them as participants of controlled transactions, for example, interdependence type, type of the participant of controlled transactions, etc. are added to cards of the organization user and partners. As a part of qualifiers of a system there is a reference book containing the list of the bases for control of transactions with indication of the amount of restriction for reference of the transaction to controlled now.

Report generation "The notification on controlled transactions" is performed in a subsystem "Maintaining agreements". The special section intended for registration of data on the controlled transaction is provided in a card of the agreement. At signing of the contract, making out the controlled transaction, the user fills in this section such characteristics as its classification codes, sign of reference of the transaction to transactions with regulated price, links to the documents regulating pricing and conditions recognition of market price, etc. Further the entered data are used by preparation of the notification.

For the created "Notification on controlled transactions" unloading in the XML file – in the electronic structure regulated by FTS as well as representation in a machine-readable form is provided.

2015: The release of BEST-5 considers gift certificates

On October 1, 2015 the BEST company announced release of release of system BEST-5, in which comprehensive accounting of trade operations with gift certificates works^[1].

The product controls all stages of "lifecycle" of the gift certificate:

• production (release),
• implementation,
• exchange for goods,
• repayment at payment of goods or cancellation in case of unfitness,
• reflection of each of stages in operational, accounting and tax accounting is provided.

Certificates are actively applied in business of many trading companies as the efficient tool and are convenient for increase in profit as the universal goods allowing to solve successfully problems of those buyers who look for gifts for the family or relatives and are at a loss with the choice of an optimal variant.

The gift certificate represents the plastic card (or the form) a certain face value purchased by the buyer as a gift for other person and used by her bearer for payment of the goods selected by it. Therefore, according to the current legislation, system BEST-5 considers gift certificates in two foreshortenings: on the one hand – as a kind of prepayment and on the other hand – as a kind of forms of the strict accounting.

For selection of gift certificates from all considered trade inventories the special type of the nomenclature – Gift certificate is provided in system BEST-5. Account of certificates in a system is kept in the isolated nomenclature groups and on each face value of the certificate in the nomenclature reference book the separate card is got.

As gift certificates are ordered from manufacturing company by some circulation with numbering of plastic cards or forms by some general rule, in system BEST-5 there is a possibility of simultaneous receipt of a pack of certificates. For this purpose it is enough to system to specify once the rule of creation of number (a series, the first sequence number, if necessary – a prefix and a suffix) then BEST-5 will automatically number and will credit specific set of certificates. On each credited certificate the individual card with its details "tied" to a card of the nomenclature corresponding to this face value will be created.

In a system it is possible to trace a status of each certificate:

• it is open (i.e. it is credited and available to sale),
• it is sold,
• it is extinguished at payment of goods,
• it is written off after repayment,
• it is cancelled (in connection with expiry date or damages).

The operating status of the certificate is reflected in its card and changes in process of registration of the relevant documents of the movement.

System BEST-5 supports different schemes of sales of gift certificates:

• implementation of certificates through shop or retail network of the enterprise user,
• implementation of the certificates purchased on the party by the enterprise user for the employees – for example, to festive dates or other memorable events.

If the enterprise user has a retail network, in practice there are regularly situations when the gift certificate sold in one shop is shown for payment of goods in other shop from the same network. Therefore transfer of two types of data on certificates to shops is provided in system BEST-5: the list of all available certificates potentially suitable for payment of goods, and the list of the certificates available to sale in specific shop.

Registration of sales of gift certificates in system BEST-5 is performed using the cash registers installed in shop or in retail network of the enterprise user. Upon termination of a working shift from cash registers files with data on the certificates involved at payment of goods and along with them report files by checks which include data on the sold certificates arrive. Further information from shops (commodity reports and data on the used certificates) is transferred to head office and is reflected in cards of certificates. As a result, by each sold or repaid certificate exact data on date and the place of its sale or repayment (are available up to number of change and cash desk) and also about the check number, created at sale or repayment.

A system helps to create documents for an output from the circulation of unsuitable gift certificates in connection with expiry date or detection of defects, to write off the repaid certificates as forms of the strict accounting.

To the user the reports and references allowing to analyze a status and the movement of gift certificates in different cuts including profit assessment out of implementation are made available.

Notes