Riviera Wellness Resort has implemented an automated asset accounting system using Chainway shipping documentation

2024: Introduction of Automated Asset Accounting System

OCTRON and Scanport on February 20, 2024 announced the completion of a project to introduce an automated accounting system for fixed assets based on bar coding technology at one of the enterprises of the Russian five-star resort Riviera Wellness Resort.

Riviera Wellness Resort is a premium resort complex on the shores of an azure lake in the Belgorod region. The Riviera restaurant is part of the resort complex. The restaurant has a large number of fixed assets on its balance sheet, including oversized ones that are difficult to control. At the time of contacting Scanport, accounting was performed manually. The results of the inventory were recorded on paper, and additional time was required to enter data into the accounting system. This approach did not provide accurate information about the number and condition of fixed assets, so the customer was looking for a hardware and software solution that would automate operations and provide up-to-date and accurate information.

The solution was supposed to ensure the transition from paper accounting to automated, simplify and speed up the process of inventory of fixed assets, reduce the impact of the human factor on the results of operations, minimize re-sorting and losses due to loss and theft of fixed assets and ensure the transfer of data on the availability of fixed assets to the 1C accounting system.

Scanport offered a solution based on its own software DM.Invent and data collection terminals Chainway C60.

The DM.Invent application in conjunction with the Chainway C60 made it possible to fully automate OS accounting and perform the following operations:

• Create asset inventory documents directly at the terminal
• Receive tasks from 1C
• Add photos of fixed assets
• write off the scrap with the indication of the cause;
• appoint financially responsible persons (MOLs) for specific property;
• perform inspections in the section of MOL, premises and storage places;
• compare the planned and actual number of fixed assets in real time, record discrepancies.

The implementation of the solution made it possible to automate and simplify the accounting of property, including oversized; speed up the process of inventory of the OS, increase the accuracy of its results; provide data exchange with the accounting system; quickly detect the absence of OSs and replace them in time.