Altius is Accounting in SRO

ALTIUS is Accounting in SRO 2.0

In addition to the general development of the program regarding reports, documents, etc., in innovation the controlling function significantly extended. Now using the program "ALTIUS is Accounting in SRO" 2.0. it is possible to make automatically:

• minutes of meetings,
• plans of checks (planned, unplanned, repeated),
• orders on conducting checks,
• acts of checks,
• reports on checks (the plan fact about not carried out, scheduled, actually carried out inspections),
• notifications on checks.

The ALTIUS SOFT company especially draws the attention of the acting and potential users that all these documents can be made automatically, literally in seconds. Importance of the above-mentioned functionality included in structure of the program "in ALTIUS is Accounting in SRO" 2.0. is that it promotes disposal of staff of SRO of routine, if one may say so, "draft" work.

For example, construction SROs are, as a rule, obliged to notify the participants on conducting checks beforehand. Considering that as a part of one SRO there can be hundreds of construction companies, it will be required to spend a lot of time for drawing up notifications alone on checks. In the program, it is enough to make couple of simple actions and using several clicks of a computer mouse to create notifications for each company. As for drawing up acts of conducting checks, in this case the program will be especially useful. If during check any violations in work of the construction enterprise are revealed, then there will be a need of conducting repeated check. The program will remind of it automatically and will not allow the staff of SRO to lose sight of any construction company.

Complex automation of SRO is possible using one software solution. Be afraid to automate completely work it is not necessary. As practice when everything is collected in one program which has logical structure shows and does not include anything superfluous – the advantage can be felt quickly enough (in few months).

It is no secret that many software solutions are perceived by construction self-regulatory organizations (SRO) with some share of scepticism. It is connected with the fact that construction SROs function not so long ago, and standards of their work change rather often. At the beginning of 2010 transition from licensing to self-regulation was performed. Respectively, at that time software developers also created the programs for SRO meeting standards and the requirements of that time. A year later (and even earlier) the principles of work of SRO changed, and the functionality of some software does not meet any more the current requirements of SRO since developers did not make change to programs. With respect thereto programs remain only partially relevant. Therefore, according to heads of SRO, it is better to refuse in general implementation of any program, and to keep account manually. However the risk in this case is quite high: employees can be mistaken, lose sight of terms of accomplishment of any task, it is incorrect to make the document and so forth Besides, time and forces it is necessary to spend much for it.

Despite the aforesaid, complex automation of work of SRO using the single software solution is possible today.

As an example, it would be desirable to consider the Russian development – the program "ALTIUS — Accounting in SRO". This program is selected because unlike many other programs for SRO, it automates not only standard aspects of their work, but also completely automates all document flow of the enterprise and keeps automatic account of contacts with all partners

The user place of this program consists of three parts.

• SRO (part of the program where account of activity of members of SRO is kept directly);
• Document flow (part of the program in which account of the movement, vising and document storage of SRO is kept);
• CRM (part of the program which is responsible for accounting of relationship with partners).

Already from this transfer it is possible to see that all functionality which will allow to provide complex automation of SRO is provided in the program. It is possible not only automate the direct duties entering activity of SRO but also to keep complex account of all documents and contacts. So, we will dwell upon each point.

PART OF SRO

Following features are provided in this part:

• accounting of general information about participants of SRO,

I.e. it is possible to control relevance and accounting of all documents: questionnaires of members (alternate members) of SRO; applications for issue of certificates on admission to works or making changes in them; statements "in work" and "overdue"; issue of certificates on admission to works or making changes; storage of the change history of certificates on admission to works; termination of terms of advanced training and employee assessment of the participating organizations of SRO.

• automatic formation of accounts and control of charges and payments. In the program three major indicators for SRO are automatically considered:
  • Outstanding amount.
  • Invoices.
  • The paid bills.

It is possible to set independently rules of charge and payment of membership fees: their frequency (monthly / quarterly / annually); terms of drawing of accounts; the settlement scheme of membership fees (the fixed amount differentiated depending on turnovers for last year or depending on quantity of work types). Also in the program the possibility of automatic formation of accounts on entrance, compensation and membership fees and control of their payments is implemented.

• insurance control. Automatic account of insurance on work types of members of SRO, control of completion dates of insurance is kept, report generation with the list of work types on members of SRO with information on insurance is performed and also the report on lack of insurance on work types and on members of SRO forms.

• control and check of participants of SRO. Using this functionality it is possible to make automatically:

• minutes of meetings,
• plans of checks (planned, unplanned, repeated),
• orders on conducting checks,
• notifications on checks.
• acts of checks,
• reports on checks (the plan fact about not carried out, scheduled, actually carried out inspections),

• automatic information acquisition on all participants of SRO for Rostekhnadzor.

In the program it is possible to obtain the necessary data which are required for controlling organization for shares of seconds. At the same time the program will show the sequence of events, but will perform not just function of the data warehouse. It is especially important since. The Federal Service for Environmental, Technological and Nuclear Supervision (Rostekhnadzor) can request data from SRO on in what specifically the period and to what types of construction works the participant of SRO was allowed. Besides, from the program it is possible to obtain data on presence of specialists in construction company, having clicked at the same time all pair.

PART DOCUMENT FLOW

What is document flow, it is known to all therefore we will not stop in detail on it and we will tell briefly about this part of the program. A part Document flow allows to keep account of cards of documents, to monitor movement of documents, their vising, further storage. This part of the program shows what documents are transferred to any partner or the employee of SRO, but are not received back. It is here too possible to attach scanned copies of documents and any additional documents in electronic form which belong to a card of the main document. It is also possible to trace both validity period, and the document revision.

PART OF CRM

As for a part of CRM, it can be characterized as a standard task scheduler. Here it is possible to keep account of partners, to enter plans and results of works. At the same time plans can be transferred to other employee, i.e. the user can charge accomplishment of any task to the colleague. Taking into account that in the program the history of all contacts (is conducted at observance of the fact that employees enter information in the program), data on the course of accomplishment of any task will not be lost. Regarding CRM it is possible to fix also the additional information about partners. For example, important events, birthdays, etc. At the same time application of a part of CRM is not limited only to accounting of contacts with participants of SRO. In this part it is possible to conduct a contact history both with partners, and with other partners.

PLUSES OF COMPLEX AUTOMATION

So, on the sample program "ALTIUS is Accounting in SRO" it was shown that complex automation of SRO is possible using one software solution. Be afraid to automate completely work it is not necessary. As practice when everything is collected in one program which has logical structure shows and does not include anything superfluous – the advantage can be felt quickly enough (in few months). Of course, it is possible to purchase separately electronic document management systems and task schedulers, but everything, it is necessary to be guided by the specialized solutions intended for construction SROs. Those SROs which already became clients of ALTIUS SOFT company drew a conclusion that ordered work should extend to all aspects of activity. According to a number of SRO, in a single system it is simpler and more convenient to keep account.