| Developers: | State Archive of the Russian Federation (GARF) |
| Branches: | State and social structures, Information technologies |
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History
2025: Rosarchiv allocated ₽250 million for digitization of remote access archives
Rosarchiv will allocate ₽250 million to digitize archival materials to launch the State Information System for Remote Access (GIS UIAD). The relevant information is contained in three tender applications posted on the public procurement portal in late February - early March 2025.
According to Vedomosti, documents covering the time period from 1800 to 1991, including materials related to the First and Second World Wars, as well as documents on the affairs of the Decembrists, are subject to digitization. All work on the conversion of archival materials to digital format must be carried out by contractors during 2025.
Project financing is distributed in three areas. More than ₽10,7 million were allocated for the digitization and loading of archival documents in the GIS UIAD, as well as the creation of an electronic fund for the use of documents of the Archive Fund of Russia. Digitization of materials from Moscow archives will require ₽195,5 million, and more than ₽43,7 million are planned to be spent on translating the archives of St. Petersburg into digital format.
The project involves the leading archival institutions of the country. The State Archive of the Russian Federation (GARF) will provide materials from the Evacuation Council under the Council of People's Commissars of the USSR of 1941, an emergency state commission to establish and investigate the atrocities of Nazi invaders, as well as an investigative commission and the Supreme Criminal Court in the case of the Decembrists (1825-1826). In total, GARF plans to digitize over 500 thousand sheets of documents.
The Russian State Military Archive (RGVA) will transfer more than 1 million sheets for digitization. Among the archival materials are collections of historical forms of military formations and units (1918-1940), award sheets and track records of officers, class and lower ranks of armies and departments of the military department of counter-revolutionary governments (1918-1920), as well as materials from the headquarters of the Commander-in-Chief of the Russian Army (1917-1920).
The Russian State Archive of the Navy (RGAVMF) of St. Petersburg will transfer almost 195 thousand sheets for digitization. Among the materials are documents from the Baltic Accounting Office during the First World War and from the headquarters of the Black Sea Fleet (1917-1940).[1]
2024: Vladimir Putin signed a law on the creation of GIS to access documents of the Archive Fund of the Russian Federation
In December 2024, Russian President Vladimir Putin signed a law creating a state information system (GIS) for remote access to archival documents via the Internet. The Federal Archives Agency will provide this service.
According to TASS, the provision on GIS and the procedure for accessing information will be approved by the Russian government. Changes are being made to the law "On archival business in the Russian Federation."
Users will be able to search for archived information using electronic reference and search tools. The system will also provide viewing and listening to electronic copies of documents from the Archive Fund of Russia on a paid basis. The amount of payment will be established by the government.
Registration in the system and the use of reference and search tools will be free. Regional executive bodies in the field of archival businesses and local governments will have the right to provide remote access to archival information.
The amount of payment for the use of archival documents through regional state and municipal information systems will be determined by relevant local legal acts.
The creation of a unified state information system will allow citizens to gain remote access to archival documents without the need for personal visits to archives. This will greatly simplify the work of researchers and all interested in historical materials.
The new system will make archival documents more accessible to a wide range of users, while ensuring the safety of the originals. The electronic format will allow more efficient use of archival materials for scientific, educational and other purposes.
The law also provides for the creation of regional and municipal information systems, which will provide access to documents of local archives.[2]
Notes
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