In archives department of Administration of Stavropol EDMS Case and the Archiving system are implemented

Since May, 2009 in department the electronic document management system "CASE" developed by Electronic Office Systems company is used. Using EDMS "DELO" the full stroke of request processing in Department from registration of an incoming request before its removal from control is automated. A system allows to register addresses, to appoint contractors, to determine completion dates, to prepare archive copies, references, statements, to control execution of requests, to register outgoing correspondence. The additional effect of system implementation is reached because EDMS "DELO" is implemented in all administration staff of Stavropol. Thus, archives department receives directly in the citizens' appeal CASE system, come to office or the general department of administration and intended to execution in archives department. Besides, the staff of archive using EDMS "DELO" got access to the orders of the mayor for 2005-2010 which did not come on storage to archive yet. It allows to provide to applicants more extensive information on questions of location of necessary documents.

According to the head of archives department, more than 104 thousand records (resolutions and orders of the mayor and the head of administration of Stavropol for 1991-2004, decisions of executive committee of the Stavropol city council of People's Deputies for 1981-1991 are already entered into the CASE system, certificates on the property right to the earth for 1992-1993), and 63 thousand resolutions and orders of the mayor of Stavropol for 1995-2004 have complete electronic texts. Thus, preparation of archive copies and statements is significantly facilitated that considerably facilitates work of the contractor and reduces the term of preparation of the answer. Further the department is going to continue creation of electronic archive and to prepare electronic images of the most demanded documents for 1991-1992.

The documents of permanent and long-term storage created in the CASE system during the forming and the description of affairs will be transferred to the database of the ARCHIVING system, it is one more development of Electronic Office Systems company using which functions of archive of city administration of Stavropol are implemented. After acceptance in archives department of documents, electronic inventories created in the ARCHIVING system, units of storage and documents will be loaded into the database of the software package "Archive Fund". The staff of department notes that the compatibility and succession of software tools are undoubted advantages of solutions "CASES" and "ARCHIVING" of EOS Group company.

"I consider that creation on the basis of systems "CASES", "ARCHIVING", "Archive Fund" and use of opportunities of remote access through telecommunication networks will serve accomplishment of tasks of the Electronic Russia program and the realization of goals delivered in the concept of informatization of archiving of Russia on development of a rational system of formation, ensuring safety and comprehensive use of Archive fund of Russia in archives of information retrieval databases", - the head of archives department of Administration summarizes Stavropol Svetlana Antonova.