COKE 1 (1C: Small Business Management)

The KOKS 1 Ltd company, the Moscow producer of metalwork for construction, had new opportunities for cost reduction and development of production due to implementation of a single automated system of management accounting based on the 1C: Small Business Management 8 software product and the special solution for planning and production management "VSEO: Panel of the manager". The project is executed by the company Intensive Center VSEO data center which since 2005 specializes in automation of production companies on the 1C: Enterprise platform.

Samoylov Vyacheslav Ivanovich, CEO of KOKS 1 Ltd company:

"For production development we needed new opportunities in a support area of acceptance of management decisions. To lower costs, to strengthen control over accomplishment of orders of buyers, production process, warehouse stocks, it is necessary to receive quickly the timely and transparent management reporting from one source. The solution proposed by VSEO data center company using the 1C: Small Business Management 8 software product and functionality "VSEO: A panel of the manager" allowed us to solve this problem quickly and within the small budget.

With implementation of special functionality "VSEO: A panel of the manager" the management of the enterprise got online access to the consolidated information for planning and production management. Costs due to operating control of a remaining balance of finished goods, metal, metal waste are reduced. The efficiency of tracking and accomplishment of orders of buyers for production of trays for cable laying and metalwork is increased. The transparency of accounting at all stages of work with the order of the buyer is provided. Thanks to cooperation with VSEO data center company we received the convenient and reliable tool for cost reduction and successful development of production".

Gain of control over accomplishment of orders of buyers, production process, warehouse stocks at the expense of an opportunity to quickly receive all necessary reporting from one source became the main project deliverable. With implementation of the special solution "VSEO: A panel of the manager" the management of KOKS 1 Ltd had an online access to the consolidated information for planning and production management.

The exception of manual transactions and errors in accounting allowed to reduce several times time for data acquisition about the made products (products remaining balance for the beginning of current month, a free remaining balance of products in a warehouse, deficit of products, quantity of the reserved products, the paid orders, orders in work), about remaining balance of materials and a remaining balance of waste of metal. Receiving the broad picture of the current situation in the enterprise, the head can rationally plan loading of the equipment and purchase of raw materials for timely accomplishment of orders of buyers. It excludes inappropriate use of means, allows to react to the shifts in demand and situations in the market quickly.

Earlier for maintaining orders and the customer base in the company the 1C: Trade Management 8 program was used, a production and inventory control was conducted in spreadsheets. To accelerate and simplify consolidation of data, the decision on implementation of the unified information system of management accounting was made. A system had to integrate functions of earlier used programs and provide automatic formation of the consolidated statements on all divisions. At automation of planning and production management it was important to consider specifics of KOKS-1 Ltd as small enterprise with job order production of different types of products. Production of each type of products requires long reconfiguration of the equipment. With respect thereto it was required to provide rational planning of loading of the equipment by the principle "one day – one type of products".

Making use of experience of automation of management accounting on production, consultants of VSEO data center company proposed the modern solution using the 1C: Small Business Management 8 program and special functionality "A panel of the manager". The proposed solution within the small budget allowed KOKS 1 Ltd to automate formation of the consolidated statements on all divisions, to organize planning, control, the analysis and industrial process control and accomplishment of orders of buyers.

As a basis for a single automated system of management accounting the 1C: Small Business Management 8 software product as it is created especially for automation of operational management in the companies of small and medium business was selected and has successful experience of use at manufacturing enterprises. In the program all is implemented the most necessary for conducting operational accounting, control, the analysis and planning at the enterprise. The program is not overloaded with excessive functionality, it can be configured easily on feature of the organization of management and accounting in the company – it provides a possibility of "fast start" and convenience of daily work.

To provide online access to the consolidated information for planning and production management, in addition to standard functionality "1C: Small Business Management 8" the special functionality "was developed by VSEO: Panel of the manager". The management of KOKS 1 Ltd and the production director had an opportunity in the mode of "one window" to see all necessary data:

• for rational planning of loading of the equipment: how many products of each type are in a warehouse and how many it is necessary to make (products remaining balance for the beginning of current month, a free remaining balance of products in a warehouse, deficit of products, quantity of the reserved products, the paid orders, orders in work),
• for rational purchase planning of metal: how many metal is in a warehouse (a remaining balance of materials, a remaining balance of waste of metal) and how many it is necessary to buy to provide the flowing and reserved orders.