ELMA and KIT Consulting helped Whoosh accelerate document management with thousands of counterparties

2025: ELMA365 Implementation Results

Whoosh has implemented a management solution contracts based on the Low-code of the ELMA365 platform. Implementation has completed KIT Consulting IT Company. Elma announced this on May 6, 2025.

The project was implemented on the basis of the ELMA365 CSP platform with deep adaptation to the complex organizational structure of the customer and Integration with external services

Whoosh works with thousands of counterparties: from small local companies to international partners.

Implementation results:

• added integration with counterparty verification services for faster due diligence and instant loading of details;
• separation of cards for legal entities and individuals with the history of contracts and documents was carried out;
• added a "limit matrix" for determining signatories - a unique module developed by KIT Consulting integrator;
• End-to-end contract management is connected
• an external portal for counterparties is connected with the separation of internal and external correspondence;
• integration of the ELMA365 with the electronic document management service for signing the EDS in 1 click was carried out.

Implementation work was carried out for 1.5 months. As a result of implementation, it was possible reduce the time for agreement agreement and verification of counterparties at the expense of integration with the counterparty verification service.

{{quote 'The BPM system is not the first solution Whoosh has considered for internal automation. Initially, we hoped to write our own, however, having calculated the cost and assessed the risks, we started looking for a system that would cover our main needs: an up-to-date technological stack, the absence of vendor locks, the possibility of a platform scale, as well as the availability of ready-made solutions in the system. The ELMA365 platform closes most of them. This allows us to hope that the system will work smoothly and develop further. When choosing a contractor, we were also guided by certain criteria, for example, high speed of implementation and competencies in deep customization of the solution, "said Ilya Smagin, director of internal process support at Whoosh.}}

{{quote 'Whoosh turned out to be a difficult client for us: a geographically extensive company, a huge number of counterparties, a complex coordination system. It was necessary to collect all the technical requirements in just 1.5 months, study the business processes of the company in detail and carry out a number of complex custom developments. Project Pride consider the "Matrix of Limits." This application was developed by KIT Consulting specialists from scratch and made it possible to automatically determine the signatory for each type of contract, "said Evgeny Gubar, CEO of KIT Consulting.}}

Working with documents remains a critical business concern. Despite the fact that often document management is not the main process and does not directly affect the increase in company revenues, it is impossible not to take into account the impact of well-functioning work in this part on the operational efficiency of the business. And this case perfectly illustrates the practice of correctly structured work with documents, - said Natalia Dolzhenkova, Product Owner ELMA365.

2024

Project June-November 2024