The administration of the city district City of Kaliningrad applies EDMS to increase in efficiency and fight against corruption

Increase in employee performance and control of performing discipline – a task relevant for today practically for any authority, and one of already necessary steps on this way – implementation of modern technologies of work with documents. Moreover, the basic decision on transition to electronic interaction is already not enough, time dictates new requirements for efficiency and quality of work, and effective leaders pay more and more close attention to the choice of the most optimal solution for electronic document management.

Implementation of electronic document management in Administration of the city district City of Kaliningrad was begun in 2001. Application of EDMS allowed to automate standard tasks of office-work – registration of correspondence, access to archive of documents, etc. The electronic document management system based on Lotus Notes was originally implemented, however in process of its operation the increasing number of difficulties in use, systems connected with high-speed performance and other difficulties was fixed. As a result, in 2009 the decision on transition to EDMS "DELO", successfully working in more than 400 administrations of different level was made.

By this moment 234 jobs are implemented, 10 additional options "EDS and Enciphering" for ensuring legally significant electronic document management are used. Using the module "Line Scanning" (15 jobs) the translation of paper documents in an electronic form is organized. Also for the staff of Administration an opportunity to receive notices of registration of documents of a certain type or change of their status by e-mail is organized.

Use of EDMS "DELO" in Administration constantly extends, so, within the carried-out measures for fight against corruption, using the CASE system the centralized control of terms of rendering municipal services in all structural divisions of Administration is exercised. The organization of interdepartmental electronic interaction and further forward transition to electronic document management is in the future planned.

All works on implementation and the subsequent maintenance are performed by Westcomp Consulting LLC, the official partner of EOS Group.

By May, 2012 441 workplaces are implemented, 10 additional options "EDS and Enciphering" for ensuring legally significant electronic document management are used. Using the module "Line Scanning" (20 jobs) and "Barcode printing" (26 jobs) the translation of paper documents in an electronic form is organized. Also for the staff of Administration an opportunity to receive notices of registration of documents of a certain type or change of their status by e-mail using the option "Notification and Notification" (211 options) is organized.