VIOTI (1C: Small Business Management)

Due to growth of volumes of construction the number of orders in "VIOTI" increased in the region three times. And along with increase of load of employees and heads expenses of their time for conducting management accounting on projects, control and work planning in direct ratio increased.

The director felt as one of the first inefficiency of this "non-productive" loading. He paid attention that during the working day at least three hours are engaged in what considers spreadsheets and tries to compare data from different sheets (contractors, settlement, salary to contractors, the reporting under projects, etc.), at the same time learned to handle formulas and formats of cells already quite masterly.

In an analysis result of loading of employees also the general scale of a problem was designated: in day of a labor cost of collective on the tabular editor make not less than 20 * 2 = 40 hours. Or full time working week of one specialist. In a week – five specialists.

Perhaps, in other conditions some dead times and efficiency would be and are admissible. But not now, when it was required to accelerate project implementation in connection with the firm schedule of construction of facilities and wishes of customers. In fact, at the expense of shortcomings of the organization of management accounting the company not only sustained losses by unproductive expenses as a part of salary (and taxes), but also missed possibilities of growth in dynamically emerging market, i.e. lost more money is incomparable.

In addition to it there was a number of tasks with which it was not possible to cope with the help of tables categorically. Rate of work required operational planning of resources and more and more strict control of each stage, each task. And without a system in which each step of project implementation would be fixed it was impossible to achieve it.

The specialized program for the organization of accounting, control, the analysis and planning in small business – 1C: Small Business Management 8 became such solution. Program installation was carried out in December, 2010, and since January, 2011 the company got to work with new software. Now in the program 15 people work: engineers, lawyer, secretary, personnel officer, accountant and head.

1C: Small Business Management 8 allowed to create unified information environment of the company and to automate the following functions of operational accounting:

• fixation of the entering and outgoing events;
• maintaining base of partners, agreements, contact persons;
• settlement with contractors and customers on projects, orders, contractors, work types;
• maintaining payment schedule.

In addition to standard functionality at the request of the head were finished:

• specialized reference books of sources of pollution, spheres of influence, pollutants, views of lands and territories, etc.;
• the passport of the project with the complete information about characteristics of an object, history of requests of initial data, dynamics of execution of works;
• formation of documents on the project – agreements, technical specifications, tasks for development directly from the program in the Word format;
• in development: a subsystem of calculation of estimates on the basis of characteristics of an object.

Main results

• Release of resources of the management and middle managers for work with new clients and on bigger number of projects.
• Reduction of labor costs on preparation of agreements, technical specifications, letters and so forth.
• Reducing costs of the salary of middle managers.
• Operational receiving financial information: a status of settlement with customers and contractors, control of receivables and payables.
• Operational obtaining information on the status of works on an object, providing reporting to customers.
• Establishing interrelation between employees and divisions of the organization.