Crosstech Docs Security Suite (DSS)

White Paper: DLP - Data Loss/Leak Prevention

Docs Security Suite (DSS) is a platform for managing, monitoring and auditing access rights to electronic documents based on privacy labels. The implemented approach in the Docs Security Suite system is based on the simultaneous use of several technology stacks that make up a single whole: the uniqueness of the user's screen, electronic document, document session, constant control of the computer environment.

2023: MFlash Platform Integration

Owners of the corporate MFlash platform, designed for secure file sharing and content collaboration, now have the ability to connect an additional option to minimize the risk of information leakage arising from the distribution of electronic and printed copies of documents. This was announced on February 15, 2023 by CrossTech.

The availability of this option was ensured by the technological union of MSoft, the developer of the MFlash platform, and Crosstech Solutions Group, the developer of Docs Security Suite (DSS), the latest generation IRM on the Russian market. Read more here.

2021: Red OS Compatibility

On June 2, 2021, the Russian developer and distributor of information security solutions Crosstech Solutions Group and the player of the domestic market of operating systems "Red Soft" announced the conclusion of a partnership agreement. In order to develop cooperation, the companies tested and confirmed the full compatibility of the Docs Security Suite (DSS) software and the Red OS operating system. The result is reflected in a two-sided certificate.

"Electronic document management is one of the most popular areas of digitalization. "Red Software" seeks not only to simplify work with the ED in the environment of the operating system "Red OS," but also to secure it. Thanks to compatibility with Docs Security Suite, Red OS users will be able not only to protect themselves from leaks, but also to keep records and control security at every stage of the life cycle of an electronic document. We thank Crosstech Solutions Group for their joint work, "said Rustam Rustamov, Deputy General Director of Red Soft.

Egor Nazarov, Deputy General Director of Crosstech Solutions Group, described the prospects for technological partnership with Red Soft as follows: "Automation and digitalization of all business sectors has been the leading directions for the development of the Russian economy for many years now. And electronic document management is undoubtedly at the forefront of this movement. Including, in connection with the massive transition to a remote form of work in companies. Along with this trend, threats of confidential information leaks are growing. The solution developed by our company avoids such problems and protects important documents from unauthorized access. And in a technological partnership with such a flagship of the industry as Red Software, electronic document management in companies using Red OS will ensure maximum confidentiality of documents and process efficiency. "

According to the developers, Docs Security Suite replaces the following products:

• Boldonjames;
• Titus;
• Azure RMS.

2019: Opportunities. Applications

The DSS platform forces visual and/or hidden tags on documents, logs all user actions with the document, traces document relationships, delimits and controls user access rights based on the privacy label access matrix. The entire event history is stored in a specialized database for further analysis and investigation of incidents.

Opportunities

According to February 2019, DSS allows:

• Set the visual and hidden label of the document.
• At the user's request, analyze the document by keywords and select the most appropriate label.
• differentiate user access to electronic documents and labels in accordance with the regulations and information security policies in force in the organization;
• take into account all electronic documents processed in the company and classify them in accordance with the regulations in force in the organization, information security policies and a list of information related to restricted access information, commercial secrets or another type of secrecy;
• take into account all users working with electronic documents;
• recreate and organize the entire history of document creation regardless of the existing document management systems in the company: restore the chain of creation of versions, copies, drafts of the document from scratch to its final version, including all shipments for printing;
• for each document to determine its location, as well as who, where and when worked with it;
• Record all user actions when working with the document promptly identify attempts and facts of violation of the established information protection regime and information security policies within the framework of confidential electronic document management;
• for each user, find documents to which he has access, find out where, when and with which of them he worked;

Identify the location of all drafts and copies created within a single document

• Reduce redundant document copying and identify irrelevant versions of documents, as well as facilitate document management within the company.
• determine whether documents found outside the organization belong to the company (in external communication networks, the Internet, on removable media).

Applications

• 1. Implementation of the information protection mode adopted in the organization:
  • Implementation of electronic document labeling process
  • Delineation of user access to electronic documents
  • Electronic Security Logging
  • Maintenance of automated analytics
  • Implementation of electronic document classification

• 2. Compliance with the requirements of Federal Law No. 98-FZ "On Commercial Secrets" of 29.07.2004