"Pharmacy, Grodno" increased the efficiency of warehouse management with Axelot WMS X5

Customers: Pharmacy, Grodno

Grodno; Pharmaceuticals, medicine, healthcare

Contractors: Axelot
Product: Axelot WMS X5

Project date: 2021/10  - 2022/04

2022: Warehouse Management Automation

On May 11, 2022, Axelot announced that the Axelot WMS X5 system introduced at the Grodno RUP Pharmacy warehouse allowed improving storage accuracy, avoiding paper technology, facilitating the rapid adaptation of new warehouse employees at work places, as well as providing centralized administrative management, transparency of operations and accounting for employee productivity.


Grodno RUP "Pharmacy" -, the Belarusian state pharmacy chain founded more than 75 years ago. As of May 2022, the network includes a pharmacy warehouse, a control and analytical laboratory, 16 structural divisions (central district pharmacies) located in each district center of the region, 15 pharmacies of 1-2 categories located in the city Grodno and Grodno district and having a subordinate pharmacy network.

In connection with the launch of an automated warehouse complex, the enterprise had a need for implementation. WMS In addition to the organization of address storage, the tasks of the automation project included improving the efficiency of cargo flow processing, ensuring the transparency of warehouse operations and avoiding paper. document flow For implementation Axelot , the WMS X5 system was selected, which was implemented by Axelot Soft specialists.

The total storage area is 2500 square meters. m, storage height up to 6 m, assortment - about 3500 nomenclature items.

Prior to WMS implementation, all warehouse work was based on paper technology. Acceptance took place according to a paper application, on which the employee put marks and searched for each accepted product, running through hundreds of lines, comparing and placing the name, number and lots.

Placement in pallet racks was arbitrary and conditionally divided by driveways into areas of placement of certain drugs. That is, the employee could deliver the goods to where he considered necessary. In the shelf storage area, for example, when placing or replenishing a piece of goods, the employee put the drug in any free place, and only he subsequently knew where the goods were. In addition, due to the lack of an orderly storage system, new employees have long remembered in which passage which drug may presumably be.

To fix the location of the goods in pallets, a special journal was recorded. The same log was used when planning the selection and movement of pallets, and commands to warehouse employees were issued orally or with a note. Also, the words had to give other instructions for carrying out certain actions (replenishment, placement, selection, movement, etc.). Because of this, it was difficult for the warehouse administration to control the employment of employees.

The packing of orders also took place on paper. As part of this process, paper list managers viewed thousands of lines per day, identifying drugs, making marks, and comparing quantities and batches. All this, of course, led to inaccuracies, fatigue of employees and increased the likelihood of errors even in the control of assembly. In the final, on each packed box, the number of the counterparty to whom it was intended was written with a marker, and the employee had to remember the numbers when placing in the shipping area so as not to forget where the order was.

During the implementation of WMS, Axelot Soft specialists had to solve an interesting problem. There is only a series on the packaging of the goods, there is no batch number, since the batches of goods are considered only systemically, and several batches can belong to the same series. It was necessary to determine how, in such a situation, using the physical inventory, to make an initial entry of warehouse balances and distribute the required quantity of goods for each batch in one series. The solution was to create a receipt document on the customer's side with all items on the balances, and on the WMS side, two types of acceptance were used for putting the goods into storage - acceptance (recalculation) with the subsequent placement of the accepted pallet for storage in front racks and acceptance with laying out for shelf racks - allowing you to accept goods on shelves and racks. The use of acceptance tools allowed the shipping documentation to display full information on the goods from the receipt document, taking into account the series, batch number and quantity of goods that were listed on the balances of the CIS. When an employee carried out one of the acceptances and recalculated the composition of the pallet or shelf, he had to compare the series on the goods, recalculate the quantity and pay attention to what quantity of goods should be confirmed taking into account the batch number indicated on the shipping documentation, confirm the quantity and, if necessary, continue to recalculate the goods according to another batch number. Thus, the goods were started on the remaining open warehouse, taking into account the system batches of the CIS.

Datareon MQ message queuing service was used to organize data exchange between the implemented Axelot WMS X5 and the corporate pharmacy warehouse accounting and management system. Integration made it possible to implement end-to-end accounting of batches of the corporate system, as well as to ensure daily comparison of the balances of the corporate system and WMS with detailing to the level of these batches.

The batch number is assigned in the CMS for each goods receipt and is mandatory for tracking by the system parameter. Control actions such as blocking, quarantine, selection, reservation should be carried out at the batch level, which should be mirrored in the warehouse management system. Cross-cutting accounting of the party was made, among other things, with an impact on the future, for example, taking into account the introduction of KIZs.

The warehouse operation after automation is organized based on the use of barcoding of both the preparations themselves and their storage places in the warehouse (bin, shelf, pallet, box, etc.). To read barcodes, data collection terminals are used, which allow you to instantly display information on the name of the drug, as well as show residues in all areas of the warehouse.

Barcodes are also used in time acceptance. The scans employee has a barcode on the drug and the data collection terminal displays the planned information on the name, series and quantity for acceptance. The staff member only has to compare the data in the shipping documentation with the fact and confirm them, and if necessary also in the shipping documentation. All information after entering the data on the shipping documentation and completing the acceptance is automatically filled in to the WMS and transferred to the corporate system.

When placing a product, the system itself determines the best cell, analyzing the volume, compatibility of goods and restrictions on the number of goods in one cell. WMS plans to place so that the entire warehouse area is used rationally, while avoiding potential overruns of equipment and violation of storage conditions.

The possibility of making a decision by a person is preserved - an employee with rights when placing goods to different types of storage places (for example, a pallet or box) has the ability to control placement in different types of racks (for example, place the pallet on pallet racks, and send goods from the box to shelf racks and mezzanine).

It is no longer necessary to keep logs with records, WMS automatically schedules and registers storage addresses during scanning of the barcode of the item. Manual planning also remains in the past, the system itself plans all operations and creates tasks for employees, showing the location of the item and, for example, the place of subsequent placement.

After packing, each box receives its own label with counterparty and order numbers, which is printed automatically. The employee scans this label and WMS shows which location in the shipping area to place the order in.

The warehouse manager can now see the production of each individual employee for a certain period and evaluate his productivity.

As a result, the implementation of Axelot WMS X5 has improved storage accuracy, the warehouse has gone away from paper technology, employee performance accounting has been introduced, and new personnel are adapting much faster. All this has improved the quality and speed of order execution, and the ability to carry out an inventory without stopping the warehouse with reconciliation of balances in WMS and CMS helps management to get up-to-date information about the status of goods. stocks