"RN-Transport" uses Lexema ERP system for planning and accounting

2020: Lexema ERP system use

The Lexema company announced on September 15, 2020 that for planning and accounting in RN-Transport company the ERP system of Lexema which part modules on budgeting, planning and control of motor transport, personnel management, accounting and tax accounting, supply management, implementation, electronic document management are is used.

Development of the module on budget management was begun in 2019. All basic functions were by the end of the year automated:

• Regulation of fuel and lubricants, equipment and materials
• Formation of specialized settlement budgets (FOT, consumption of fuel and lubricants, equipment and materials, planned depreciation of fixed assets and individual protection equipment)
• Forms are developed for manual entry of specific budgets (labor protection, the budget of IT department)
• Budgeting of income and expenses (Profits and losses)
• Collecting of actual data by budget items.

Lexema is architecturally implemented by the principle of a monolithic system, separation into modules and tasks in a system – a concept conditional. It provides seamless integration of different tasks and systems, i.e. actually ensures functioning in a common information space. It is applicable to the budgeting module, it means that in the same system specialized calculations which allow to use data of other modules are implemented. So, for example, for calculation of planned FOT the staff list from the module "Personnel management", for calculation of planned requirement in SIZ – data of the same module "Personnel management" and the module "Accounting of Overalls" is used. By the same principle specialized forms for calculation of planned targets for a consumption of fuel and lubricants, spare parts, autobuses and accumulators are implemented. Besides, a common information space allows to pull together accounting with budgeting, to use uniform reference books of the CFD, budget items, divisions that, finally, simplifies a problem of collecting of the actual indicators, does unnecessary transformations of data and mapping of a set of reference books.

Use of such approach to budgeting gives the chance to quickly rebuild the income and expenditure budget at change of external or internal conditions with high reliability. All planned targets are based on three basic elements:

• Regulation of fuel and lubricants, equipment and materials
• Production program
• Staff list

Therefore for creation of the ocherendny version of the income and expenditure budget at change of macroparameters it is enough to create upgraded versions of the production program and staff list in a system. All subsequent forms will be created and will be calculated automatically.