All divisions of Schneider Group in Russia passed to electronic document management

2019: Transition to electronic document management

On December 17, 2019 the SKB Kontur company reported that all divisions of Schneider Group in Russia passed to electronic document management.

In the Kontur.Diadok system the international consulting company exchanges documents with clients, contractors and suppliers.

The translation of documents in an electronic form helps to save Schneider Group — costs on conducting document flow were reduced of a third. At the same time the processing speed and signings of documents grew by 30%. Employees spend less time for manual transactions with documents and at any time can check their status.

In all branches Schneider GroupP in Russia the integration solution Circuit is set. The Diadoc — the ready module for 1C. Heads will approve and sign electronic documents in the web interface. If the employee with right to sign is in a business trip, it does not influence document traverse speed.

Before transition to electronic document management (e-document flow) the company faced long return of originals. Clients of Schneider Group work in the different cities. On delivery of the signed copies from remote regions, for example from Far North or the Far East, the whole month could leave earlier.

When implementing the e-document flow project effective objectives were achieved of increase in efficiency of document flow and cost reduction. We transformed to an electronic form business processes on processing of the entering and outgoing documents. As a result achieved transparency of document flow and acceleration of exchange with clients, contractors and suppliers. Employees liked the simple and clear interface of service, operational problem solving by a support service in case of errors. Offices Schneider Group are in eight countries therefore smooth operation of the EDMS from any place in the world is important for us, told Yury Krasilnikov, the manager of IT projects on business applications of Schneider Group

The efficiency of transition to e-document flow is defined including competent carrying out a preparatory stage. We with colleagues from Schneider Group analyzed previously a chain of paper document flow. In the existing scheme of work replaced links of a courier delivery with electronic transport of documents and also carried out integration using the module for 1C and configured routing of documents. Thanks to it transition to e-document flow turned out smooth. Employees continued to solve the working problems, in parallel adapting to new service, noted Olga Kulagina, the manager on development of corporate clients of SKB Kontur