1C-Rarus automated accounting of work of Volga region Trance motor transport

2019: Automation of accounting of work of motor transport

On September 26, 2019 it became known that specialists of the Nizhny Novgorod branch "1C-Rarus" automated accounting of work of motor transport in the company in the field of cargo transportation in Nizhny Novgorod of LLC shopping Mall Privolzhye-Trans. The accounting system based on the solution "1C: Motor Vehicle Management PROF" integrated work of all structural divisions of the company. For September, 2019 in uniform base 50 employees of the company, in the next plans — transfer of accounting of repairs of the CU to the 1C: Motor Vehicle Management 8 system work.

In a project deliverable storage of the reference information about vehicles and the equipment installed on each of them is structured and automated. Tracking of validity periods of insurance policies and TO allows to be engaged in prolongation and replacement of documents timely. Idle times because of expired documents are completely excluded.

The mechanism of processing of requests became simpler: the manager fixes the need for transportation, the logistician quickly sees these data and registers the shipping request, selects the machine, free and most suitable for performance of work. Time for processing of the request was reduced twice. Change of the statuses of requests allows to control easily their execution and to analyze the volume of the planned and performed work. It is possible to obtain the complete information about loading of all vehicle fleet for several seconds at any moment.

A system allows to estimate already at a stage of an execution of the request profitability of order fulfillment. In the program rates for transportation are recorded, the tarriffs are adjusted depending on parameters — the distance in kilometers, weight, volume and type of a load, point of sending and delivery. Calculation of cost of service is made quickly and precisely, the errors in calculations connected with a human factor are completely excluded.

The statement and formation of waybills is performed from the program on the basis of "The order for the CU", parameters of the order are reflected in the waybill, need of duplication of information is excluded. Time for calculation of development for the CU and drivers was reduced since a couple of hours to a minute by document posting.

All data on settlement and the signed agreements with partners are stored in the program. Making out the order or signing the agreement, the employee can look and analyze working conditions and the available debts. It was succeeded to reduce receivables volume by 5%.

On preparation of the reporting the management does not need to collect data from the different accounting systems any more. Information on work of the CU and drivers can be received in real time now, having only logged in and having created the report with the necessary detailing.

The purposes which we set at a stage of start of the project are reached. All data on the CU, drivers and our clients are stored in one place. Labor costs are considerably reduced during the work with documents, and the analytical reporting is easily prepared at any moment. We are happy with result and we plan further development of a system, noted the CEO Alexander Biryukov[1]

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