Kontur.Diadok

Main article: EDMS (more)

2024

Integration with SberCRM

Document exchange via Kontur.Diadok is now possible from SberCRM. SKB Kontur announced this on October 22, 2024.

Users can form, send and sign legal and payment documents directly from SberCRM. The system can be adapted to its tasks using the internal constructor. This will not require the help of developers and integrators.

{{quote 'author=said Sergei Kazakov, Product Team Leader Diadoc. | Electronic document management becomes a tool for everyday use for any business. Our main goal is to make working with documents as simple and accessible as possible. Diadoc's integration into SberCRM will allow customers to sign and send legally significant documents from the CRM system, which will greatly simplify document management, and even beginners will work comfortably in an intuitive interface,}}

Integration with Point Workflow

Bank for entrepreneurs and enterprises Tochka has set up roaming with the electronic document management system (EDO) Kontur.Diadok (part of the ecosystem for business Contour). Now the clients of "Document Management" Points will be able to send and receive a document from their partners from Diadoc. The bank announced this on April 3, 2024. Read more here.

2023

Start MCD transmission in roaming with other EDM operators

SKB Kontur on September 11, 2023 announced that it had configured the transmission of MCD in roaming with other EDO operators.

On September 1, the mandatory use of machine-readable powers of attorney (MCD) started. This scenario of work should be supported not only by companies, but also by electronic document management (EDM) operators. SKB Kontur has already connected the exchange of powers of attorney with 25 providers.

From September 1, all employees of companies that do not have a certificate of electronic signature of an employee of a legal entity are obliged to apply machine-readable powers of attorney. They must sign electronic documents with a certificate of an individual and attach the MFD to confirm their authority.

EDO operators had to make changes to their electronic document management systems and configure the exchange of powers of attorney in roaming, that is, between different operators. SKB Kontur has been working on functionality since the beginning of 2023 and has already supported the transfer of MCD in roaming with half of accredited operators.

Preparation for the introduction of machine-readable powers of attorney was large-scale: both on the part of EDO operators and government agencies, and on the part of users. In Diadoc, work with the MFD became available back in March 2022, when they were allowed to voluntarily apply the new scheme. From that moment on, we help users understand the changes and are actively working on the task of transferring the MCD to roaming. This allowed us to approach the transition to the MFD as well as possible by September 1, 2023, said Olga Khamidulina, Development Project Manager, Kontur.Diadok.

In total, in roaming, SKB Kontur works with 29 operators. With the rest of them, the operator is at different stages of connecting functionality. With some, this is a testing process, with others, waiting for confirmation from partners of readiness to start testing. For seven months of 2023, users roamed almost 2 million documents using the MFD.

Expert Kontur. Diadoc also notes that users can transfer MFD to their counterparties not only in the EDO service. For example, by e-mail or in a messenger. This may be inconvenient, but if the counterparty operator has not yet learned how to exchange MCDs in roaming, companies can get out of the situation in this way. The legislation does not prohibit the transfer of machine-readable powers of attorney in a similar format.

Ability to open an account for business online

SKB Kontur on July 12, 2023 announced the launch of the process of opening an account for business.

Previously, if an entrepreneur wanted to open an account for his individual entrepreneur or LLC, he had to come to the office or sign documents with a courier - an employee of the bank. Now, after the client fills out the online application, the bank itself will prepare the necessary package of documents and send it through the Contour service. Kontur.Diadok. It remains only to sign the incoming UKEP paper - reinforced with a qualified electronic signature.

Such a system greatly simplifies the start of work, communication and logistics for the entrepreneur. There is no need to go to the bank's office, no need to wait for a courier. Everything can be done quickly and efficiently. Importantly, the technology provides maximum information security. We are the first to launch an account for business completely online with this level of data protection in Russia.

SKB Kontur is developing a fintech direction on the basis of PJSC Bank Yekaterinburg. The main goal is to supplement the ecosystem for business Contour with financial services, seamlessly integrate them into the current customer workflows. By the end of 2023, SKB Kontur plans to launch its own Internet bank for financial operations. In parallel, the integration of banking infrastructure into ecosystem products is being implemented. Also in the plans - the launch of fintech services, which are usually not included in the perimeter of traditional banking.

2021: Launch of roaming with the "EDO Platform"

SKB Kontur on January 18, 2021 announced that. what Kontur.Diadok of the "EDO Platform" is now roaming.

Users of two different electronic document management (EDM) systems will be able to exchange documents. This is possible only when roaming is configured between EDM operators.

Roaming technology simplifies the exchange of legally significant documents with those counterparties that are connected to another EDM operator. Documents in roaming are transferred as quickly as between clients of the same operator.

Subscribers of Kontur. Diadoc and EDO Platforms will be able to send and receive in electronic form consignment notes, certificates, invoices, PPD and other documents. The data on the marked product in the electronic ATMs is correctly transmitted in roaming. Thanks to EDM, information from the PDU is automatically sent to the marking system when the corresponding option is connected.

Dmitry Afanasyev, Partner Director and Head of Labeling at the IT company OFD Platform.

Electronic document management is becoming a necessary component of business efficiency, especially in trade. EDO roaming gives counterparties the opportunity to seamlessly exchange documents between different EDO operators. It completely closes the issue of reliable transfer of ownership of marked goods between suppliers and stores. Thanks to the setting of roaming, clients of the Contour services. Kontur.Diadok and the EDO Platform have now gained an additional advantage and will be able to develop business turnover in a convenient remote format.

Roman Akimov, Development Projects Manager in Kontur

We strive to develop roaming coverage and are glad that at the very end of 2020 we were able to transfer roaming with the OFD Platform company to commercial operation. Users of Kontur. Diadoc can exchange electronic documents with clients of the EDO Platform system. To do this, you need to fill out an application for roaming on the Diadoc website. We plan with a partner to start sending invitations to counterparties in roaming, this will speed up the setting up of communication between users of two EDM systems.

The development of roaming is an important area for the Contour. When roaming is set up, it is easier for customers to switch to EDO with their counterparties who use the systems of other operators. If there is no roaming between operators, companies have to maintain document management on paper or master another EDO system.

According to the ROSEU association, the company has concluded 26 roaming agreements with other EDO operators, including 8 connections with other operators configured in 2020.

2020

Sending 237 million documents per year

On December 29, 2020, SKB Kontur reported how many electronic documents were sent by Russian companies in 2020. The review was prepared by service analysts for electronic document management Kontur.Diadok. Experts highlighted the industry and calculated how much the volume of electronic documents transferred increased compared to 2019.

In 2020, users Kontur. Diadoc sent 237 million documents. The number of electronic documents increased by 31% compared to 2019. According to service experts, document traffic is 3% ahead of the natural trend for 2020.

The number of organizations using the EDM system increases every year. Analysts Kontur. Diadoc identified the top 10 industries with the largest increase in connections compared to 2019. The leaders were:

1. Trading
2. FMCG
3. Sports
4. Science
5. IT
6. Business Services

# Media & Advertising

1. Apparel
2. Baby products

# Real estate and construction
The experts determined the direction of activity by the main OKVED code.

Ilya Bublik, Head of Electronic Document Management and Interaction between Enterprises in Kontur

Electronic document management is rapidly developing. The number of users and the volume of documents transmitted through the Kontur.Diadok increases annually. Moreover, the whole business shows interest in EDO without exception: large corporations, medium and small businesses are all interested in reducing costs and switching to paperless technologies. In 2020, on the one hand, quarantine measures served as an additional incentive, when EDO turned out to be the fastest and safest way to deliver documents. On the other hand, the growth rate was influenced by the introduction of mandatory labeling in several product categories at once. We can assume that in 2021, labeling waves will give an influx of additional EDO participants from the trade segment - the following categories are next in line, such as milk, beer, water, light industry goods.

Launch of personnel EDO

SKB Kontur on December 10, 2020 announced the launch of a solution for personnel EDO.

Personnel electronic document management simplifies the work with documents for two parties. The employer receives a tool for quickly collecting original documents. Employees no longer need to come to the human resources department to familiarize themselves with the order or apply. Documents can be signed remotely - a handwritten signature replaces an electronic one.

The solution based on Kontur Diadoc allows you to work with electronic personnel documents. In the service, you can sign, agree and transfer legally significant documents. Human resources specialists will be able to perform all actions with documents in the usual information system thanks to integration with the service. Employees have access to the web version and mobile application. The solution for personnel EDO can be configured regardless of whether the organization uses Kontur.Diadok to interact with counterparties.

Yulia Popova, Development Project Manager, Contour

Personnel electronic document flow is gradually fixed at the legislative level. Several pilot projects of the Ministry of Labor have already passed, it is allowed to keep work books in electronic form. The experiment on the transition to personnel EDO will last until the summer of 2021. Employers choose which documents to translate into figures, and try to maintain personnel document management only in electronic form. In Kontur, they began to introduce electronic personnel documents with eight standard ones, which are most often drawn up. We expect that the processing of applications, orders, documentation on labor protection will speed up, and personnel registration will become more transparent.

Integration with Pyrus Online Workflow Platform

The online platform Pyrus on November 12, 2020 announced integration with the Diadoc electronic document management service. It allows you to organize in Pyrus not only internal, but also external document flow, combining all business work in one system. Read more here.

Adaptation for Uzbek business

On July 15, 2020, SKB Kontur Group of Companies announced that it had received the status of an electronic document management operator in Uzbekistan.

The company adapted the Contour system. Kontur.Diadok specifically for the Uzbek business: presented a module that allows you to exchange electronic documents from. accounting system 1C The project was implemented in conjunction with Network and Technology Systems.

The development of a solution specifically for Uzbek users is associated with changes in legislation. Already in 2018, the state began to gradually introduce electronic invoices. From January 1, 2020, organizations and individual entrepreneurs registered in Uzbekistan are required to draw up, transfer and store invoices in electronic form. Contour experts took up the development of a solution that allows automating these processes. They studied the market and, together with partners from Uzbekistan, created a product for 1C that meets the requirements of the state and business.

Kontur. Diadoc have a number of advantages. For example, not one employee can sign documents, but several. This requires only a qualified certificate electronic signature. Contour experts are responsible for uninterrupted operation, not the user. If the client sends the document to the counterparty communication , and disappears, the file will be saved on. cloudy server When the link appears, it will be sent automatically. All this allows our clients to comfortably organize their work, - Head of Ilya Bublik the Electronic Document Management and Interaction between Enterprises Department in Kontur.

In the near future - the launch of a web service in which users will work through a browser. Thus, the Contour will be able to offer solutions for organizing electronic document management to any business segment in Uzbekistan.

Lotus OS Compatibility

Users operating system of "" Lotus have the opportunity to submit electronic reporting to regulatory authorities through Kontur.Extern and organize electronic document flow using Kontur. Diadoc. This was announced on July 13, 2020. SKB Kontur More. here

Start the exchange of invitations in roaming with the operator of EDM Taxcom

March 10, 2020 SKB Kontur announced the launch of the exchange of invitations roaming with the operator. E-DOCUMENT FLOW Taxcom

SKB Kontur and Taxcom set up automatic connection setting roaming in accordance with association standards. " ROSEU Previously, users issued applications that required manual processing on the side of each of the EDO operators. The connection took several working days to establish. Now, SKB Kontur and Tacscom customers don't need to contact operators to set up roaming.

Users of the Diadoc and Taxcom-Filer services just go to the "Counterparties" section, find the desired company by TIN and send an invitation. When the counterparty accepts it, you can start exchanging electronic documents. No other operator is required to log on to the system.

{{quote 'author=said Lidia Uryvskaya, commercial director of EDO SKB Kontur' Automatic roaming technology blurs the boundaries between the two EDO operators. When you want to call a subscriber of another carrier, you do not need to write a connection application and wait for it to be processed. For Diadoc users, setting up roaming with Taxcom clients becomes just as invisible. It is important for businesses to increase the pace and reduce costs. When switching to EDO, companies strive to spend less time on routine and quickly interact with counterparties - automatic roaming meets these tasks,}}

Companies actively using electronic document management should not experience difficulties in expanding the possibilities of exchanging documents with their counterparties. In accordance with the requirements of the Federal Tax Service, EDO operators are obliged to ensure the interaction of the seller and the buyer when issuing and receiving invoices in electronic form, if necessary, by concluding an agreement with other operators. Automatic roaming setup simplifies the transition of companies to EDM, providing freedom to establish connections with counterparties, increasing the availability of services of different operators and removing restrictions when choosing them, noted Elena Aparina, head of the department for work with key and corporate clients of the company Taxcom

2017: EDO traffic up

On May 3, 2017, SKB Kontur reported a 1.8-fold increase in traffic through electronic document management systems for the first quarter of 2017, compared to the first quarter of 2016.

The total volume of e-mail transmission reached 84.2 million units. Of these, 34.6 million legally significant documents - through Kontur.Diadok^[1].

The data for the first quarter allows us to predict that more than 180 million legally significant documents will pass through the Diadoc system in 2017. At the end of 2016, this figure amounted to 102 million. And together with EDI messages, this will be more than 500 million electronic messages against 290 million in 2016. Eduard Shifman, Head of Electronic Document Management and Interaction between Enterprises, SKB Kontur

2016

The number of senders of electronic documents in Diadoc has doubled

The senders sent 103 million documents to 1.4 million Russian companies. In 2015, this figure was 972,538. The number of companies that received more than a thousand documents also doubled. Traffic through Diadoc doubled compared to 2015.

In total, in 2016, 290 million electronic messages were sent through the SKB Kontur systems, not counting reports to regulatory authorities. Of these, 103 million are legally significant documents (EDO) sent through Diadoc, and 187 million EDI messages passed through the EDI.Kontur system. In EDO traffic, 38% are invoices, 25% - TORG-12, 5% - formalized acts. The share of informal documents continues to grow - according to the results of 2016, it amounted to 21% against 16% in 2015.

In 2016, 120 companies - against 60 in 2015 - sent more than 100 thousand documents. Ten companies have crossed the millionth milestone in annual traffic. At the end of 2015, there were five of them. Moreover, the pharmaceutical distributor Katren has already sent more than 10 million electronic legally significant documents to counterparties over the year. As in 2015, traffic was formed mainly by the pharmaceutical industry, retail, telecommunications and energy sales companies, and large industrial enterprises.

According to SKB Kontur, the development of the market in 2016 was influenced by the approval of the electronic format of the universal transfer document (UPD) and new requirements for trusted EDO operators.

In the volume of legally significant documents, the share of formalized, that is, transferred in a format approved by the Federal Tax Service, is 69%. Their qualitative composition looks like this: 16.3 million invoices (38%), 10.8 million TORG-12 (25%), 2.3 million formalized acts (5%). Compared to the first half of 2015, these indicators doubled. According to company representatives, this suggests that companies seek to operate documents in a form in which they can submit them to the tax authorities automatically: conveniently, quickly, directly from the workplace.

Also an important event in 2016 was the change in the requirements for trusted EDO operators. In accordance with the order of the Federal Tax Service of Russia of 04.04.2016 No. MMV-7-6/176 @, they must guarantee roaming with all other operators and confirm this in one of two ways. The first is to conclude a roaming agreement with everyone, and at the moment there are 28 of them. The second is to sign one contract with the roaming operator, which will provide communication channels with all others.

Roaming traffic in Diadoc amounted to 4.1 million documents against 1.6 million in 2015. Three times more roaming pairs were created - connections between companies that use Diadoc and clients of other operators.

Tensor became the new roaming partner of SKB Kontur

SKB Kontur entered into a ruming agreement with Tensor in March 2016. As a result, customers of these operators will be able to exchange electronic documents with each other.

Roaming is a technology by which users of different electronic document management (EDM) systems can transfer documents to each other, the company explained.

"Now our clients will be able to exchange electronic documents with counterparties who work through the Tensor operator," explained Konstantin Kozlov, project manager at Kontur.Diadok of SKB Kontur. - Organizations implement EDOs to speed up business processes, reduce costs, and make productive use of employee working hours. The more counterparties the company will attract to EDO, the better the results will get. "

When there is no roaming, companies are forced with some counterparties to save paper document flow or connect to another operator, master another EDO system. This is inconvenient, time-consuming and costly. Therefore, the development of roaming is an important direction for all operators, according to SKB Kontur.

According to SKB Kontur, roaming is not yet a mass tool. It is customizable for each specific counterparty pair. Therefore, if the client "SKB Kontur" or "Tensor" needs a roaming connection, he submits an application to his operator. Despite the fact that when roaming, the chain "sender - operator 1 - operator 2 - recipient" is built, each client deals only with its own operator. At the same time, EDO operators understand how important it is to develop roaming, and discuss technical conditions that will optimize the passage of documents and automate the configuration of roaming connections, the company said.

2015

Roaming with Synerdocs and Edisoft organized

On May 12, 2015, it became known about the current agreement providing customers of the company SKB Kontur"" with the possibility of exchanging legally significant electronic documents with companies operating in the systems E-DOCUMENT FLOW Synerdocs Edisoft^[2]

Work on the implementation of agreements with Synerdocs and Edisoft has been going on since early 2015. Companies solved issues of interaction, refined technological platforms, conducted a test exchange of electronic documents. As of May 13, 2015, roaming between the Diadoc (SKB Kontur) and Synerdocs (Directum) systems, as well as Kontur.EDI and EDI (Edisoft) Directum, is in everyday operation. The exchange of legally significant electronic documents between Diadoc and Edisoft is still at the development stage and is planned to be launched in early summer 2015.

"Companies that have transferred document management to electronic form are already receiving results in the form of cost reduction, acceleration of transactions, timely receipt of a VAT deduction," explained Konstantin Kozlov, head of the Diadoc project at SKB Kontur. - It is logical that such companies fully want to use the possibilities of EDO, and not limit themselves only to the counterparties of their operator. Those of us who turn a blind eye to this are about to start losing customers . Roaming cannot be avoided and it is in our interest to form and adhere to the rules of the game as soon as possible. "

"Roaming is an important step towards market openness for a wide range of users. Today it is important for us to show everyone that the technology for exchanging electronic documents is available, that there are no barriers to normal operation, operators are able to interact and meet subscribers halfway, "said the Ivan Agapov head of the analytics and implementation group. Synerdocs- The fact that roaming between our services is an important and expected project is indicated by the active exchange of our subscribers. We did not have time to officially announce the launch, as the first fact of signing an electronic document transmitted through Synerdocs the "Diadoc"was already recorded. "

Traffic Diadoc increased 2.2 times: 49.2 million electronic legally significant documents

Traffic through the Kontur.Diadok system in 2015 increased 2.2 times compared to 2014. 49.2 million electronic legally significant documents were transferred through Diadoc last year. The growth of EDO in 2015 was influenced, in particular, by changes in VAT reporting. If counterparties exchange electronic documents and automatically accept them for accounting, the risk of discrepancies is sharply reduced. This means that companies do not have to spend time reconciling and preparing answers to the requirements of the Federal Tax Service. Spurred the transition to EDO and the difficult economic situation.

In 2015, the company signed roaming agreements with nine EDO operators. At the end of the year, the volume of documents sent from Diadoc to roaming tripled compared to 2014. At the beginning of 2016, users of the service exchanged electronic documents with clients of five operators: Korus Consulting, Directive, Argos, E-Com Rus, NTC STEK. In 2016, Tensor added to this list.

2013

1 million invoices processed

On October 3, 2013, SKB Kontur announced a historical fact in its activities: in August 2013, the Diadoc electronic document management system processed a million invoice.

Nikolay Drukman, Diadoc project manager, stressed: "Between May and September 2013, the number of electronic invoices that passed through the system doubled."

It is worth noting that on May 23, 2013, in an interview with the Ekho Moskvy radio station, Nikolai Drukman noted that the company has about 20 thousand customers and during the period May 2012 - May 2013 they handed over about 3 million electronic invoices.

2012

At the end of 2012, a quick registration appeared in the electronic document management system (EDO) "Diadoc" of the company "SKB Kontur." This opportunity only in the first day allowed more than 50 organizations to independently start exchanging electronic documents.

"Simplification of the procedure for switching to EDO testifies not only to the desire of operators to attract new customers, but also to the increased need for electronic documents from small companies that do not need pilot projects and complex implementations," SKB Kontur believes.

The principle of simple registration is based on the automation of the process of creating a "box" of the company in the system, the uniqueness of which is ensured by the TIN number. In this case, the user can both register a real company in the system with an existing TIN, and use the test number. In the second case, the system itself will assign the organization a unique TIN to a non-existent region with a check on the checksum and number, explained in SKB Kontur.

Self-registered users will have access to all the functionality of the system: convenient creation of documents, sending, searching and adding counterparties, registering employees and creating company divisions. To start working with electronic documents, companies will not have to pre-acquire certificates of electronic signatures: documents sent to counterparties will be signed with a test certificate of electronic signature and will not have legal significance.

"We had to automate some of the processes in the system and strengthen some protective mechanisms so that real registered companies do not receive the so-called 'spam'," said Anton Sizov, head of the Diadoc project. "Fast registration is an important and necessary functionality that will soon make electronic documents as natural and familiar to business as email or mobile communications

."

Integration with 1C

Integration with 1C. The share of Russian companies accounting for 1C system software products reaches 90%. Therefore, it seems natural for manufacturers of all new systems related to documents to develop boxed integration solutions for 1C. Boxed solutions, by definition, should be easy to install and at the same time support all the functionality of the system. For the Diadoc system, this solution is the Diadoc module for 1C. Integration of systems takes place immediately after the module installation, and electronic documents are exchanged directly from the 1C user account system.

Due to the need to maintain the relevance, boxed integration solutions have to be developed in parallel with the main system. Until recently, the Diadoc module supported 4 typical 1C: "1C: Enterprise Accounting configurations. Revision 2.0, "" 1C: Manufacturing Enterprise Management 1.3, "" 1C: Trade Management 10.3, "" 1C: Integrated Automation 1.1 "on the 1C: Enterprise 8.2.11 platform.

SKB Kontur released in November 2012 a new version of the boxed integration solution with 1C for platform 7.7. The first release of the integration module "Diadoc" was developed for the configuration "1C: Accounting 7.7." Previously, for this version of the 1C product, there was no boxed integration with electronic document management systems on the market. The "Diadoc" module for "1C 7.7" was the first result of numerous calls to the company of "seven" clients. According to SKB Kontur, 20-40% of all 1C users work at 1C: Accounting 7.7.

Integration with TerraLink xDE for SAP

In the fall of 2012, SKB Kontur and TerraLink conducted load tests of the joint operation of the service for the exchange of electronic legally significant documents of Diadoc and the TerraLink xDE for SAP integration module, within which more than 9 thousand electronic invoices were sent in 60 minutes.

According to SKB Kontur, the average sending speed was 0.38 seconds per document. Random verification showed the absence of distortions in the structure of documents and the validity of electronic signatures. Such indicators were achieved within the framework of the standard functionality of the Diadoc system at 20% server power utilization and without setting any priority processing modes.

TerraLink Extended Document Exchange for SAP (TerraLink xDE) integrates Diadoc with SAP ERP Enterprise Resource Management. Thanks to integration, SAP ERP users can send and receive electronic legally significant invoices, certificates, invoices and any other documents directly from the system interface, the company noted.

"The test showed that the sharing of the 'Diadoc' service and the TerraLink xDE for SAP module guarantees the ability to process from 200 thousand documents per day, that is, it meets the needs of almost any large industrial enterprise or retail network," commented Bader Alexander, Development Director of TerraLink. "You can improve performance to any level by adding servers, or by virtualizing and paralleling multiple instances of TerraLink xDE for SAP at the same time."

"The industrial mode of using the ' Diadoc' service assumes that enterprises will be able to support the processing of critical business documents in 24 * 7 * 365 mode, as well as process all the necessary documents at times of peak loads, for example, at the close of the financial period," added Anton Sizov, project manager "Diadoc" "SKB Kontur

."

Integration with Galaktika ERP

The Ural regional branch of Galactica Corporation - Galactica ­-Ural CJSC, together with SKB Kontur, implemented a project to integrate the Galaktika ERP system and the Diadoc electronic document management system.

The implemented project is a strategically important step towards the transition from paper to electronic. The integration of the two systems will not only optimize work and reduce user costs, but also increase the level of security when solving typical problems, where transparent interaction between different systems is especially important.

The integration module of the Galaktika ERP and Diadoc system allows you to exchange invoices, invoices - instantly send electronic documents to counterparties.

Integration of the Galaktika ERP and Diadoc system allows:

• synchronize the counterparties of the Galaktika ERP system and the Diadoc of system for automatic filling of documents;
• Upload outgoing documents to Diadoc from the Galaktika ERP system.
• upload incoming documents from Diadoc to the Galaktika ERP system.

How to integrate the internal systems of the company and EDM?

Electronic document management (EDO) systems are gaining more and more popularity in Russia. Often IT specialists have to solve the problems of integrating EDM and internal accounting systems of companies. There are several ways to maximize integration efficiency.

New technologies in action

The role of EDM systems in the work of accountants can only be compared with tax reporting via the Internet. According to the Federal Tax Service, today almost 70% of the country's enterprises submit tax reports in electronic form. Moving to the exchange of legally relevant documents over the Internet is the next step in the process of optimizing the work of the accountant and reducing the company's costs.

The scheme of operation of EDM systems is quite simple. Most often, electronic documents are formed in XML formats, other formats are allowed that do not contradict the current legislation of the Russian Federation. Regardless of its format, any electronic document can be signed with an electronic signature that will confirm the authority of its signatory (for example, the right to authorize payment of an invoice issued to the enterprise). Further, with the help of specialized operators, electronic documents are transmitted to counterparties via the Internet.

In addition to legally significant documents, EDM systems can transfer any technological documents. These documents, for example, can be sent to the tax authorities and loaded automatically for review and correction.

However, it should be understood that document management is not an internal accounting process. The exchange of primary documents connects the entire enterprise: accounting, warehouses, procurement and sales departments, branch network, etc. That is why it is appropriate to say that EDM systems optimize not only the work of the accountant, but also each employee of the company working with documents.

Integration of EDM systems and internal systems of the company

The main area of ​ ​ work of EDM operators is web services. It is quite difficult for enterprises to work with them, because electronic documents are created in several types of accounting and accounting programs. In this case, the company's IT service will have to solve the problem of integrating internal accounting systems, electronic ordering or internal document management with EDM. The main difficulties of integration are that the use of electronic documents changes the logical structure of business processes. Changes in them should not affect the effectiveness of the company.

Almost all EDO operators offer boxed integration solutions for the most common accounting systems:,, 1C SAP Oracle,/. Microsoft Dynamics AXNAV Integration modules usually do not meet all the needs of the company, as they have limited opportunities for expanding and upgrading the system.

In this case, integration solutions are developed by EDM system operators for individual customer requirements. For example, last year, the SAP R3 accounting system used by Kirovsky Zavod LLC was integrated with the EDM system by SAP partners. This made it possible to complete the pilot project in a short time and launch a set of integration modules for SAP on the market.

Often, such "boxed" solutions become the basis on which the EDO operator builds the integration process according to the requirements of a particular client. At the Kirov Plant, the integration of EDM and internal systems for coordinating primary documents was implemented using the module '1C: Document Flow', which was developed on the basis of the existing integration solution for '1C'.

Another integration scheme involves the use of specially designed applications that provide additional functionality 'at the output'. This solution was used in the BILLA retail network when integrating the EDM system and the SAP system. As a result of integration, BILLA specialists can not only upload invoices from SAP and translate them into the desired format, but also organize mass distribution of the necessary documents to suppliers.

Companies that have developed IT departments can consider integrating internal solutions and EDOs through APIs. Such a solution is used by the Ural branch of MegaFon: the company's specialists have independently integrated EDO and the Peter-Service billing system. As a result, reporting electronic documents for the company's customers are generated automatically every month.

Who to focus on?

When choosing a solution, you should be guided by its convenience for employees. EDM systems are a profitable investment, but require a thoughtful approach from company management and IT specialists.

2011

Since June 1, 2011, the technical ability to work with invoices has Diadoc appeared in the electronic document exchange system.

The process of issuing and receiving electronic invoices in Diadoc fully complies with the requirements of the Ministry of Finance. These requirements are specified in the "Procedure for issuing and receiving invoices in electronic form" (approved by order of the Ministry of Finance No. 50n of 25.04.2011). In order for invoices to be exchanged in practice, you must wait for the electronic document formats to be approved. However, users can already work with digital invoices in test mode.

"To any person who reads the order of the Ministry of Finance, the process of working with an electronic invoice will seem very difficult. This is due to the fact that when working with it, a huge number of technical documents should be formed - confirmation, notification. In fact, when working in Diadoc, the user will not notice these difficulties. The Diadoc is designed in such a way that the implementation of all order requirements is as if hidden inside the system. The accountant sees only a simple and understandable "cover." At the same time, he can be sure that the process fully complies with the law, "says Anton Sizov, head of the Diadoc project.

The Diadoc service allows you to complete the entire cycle of work with an electronic invoice, which is fixed in the Order of the Ministry of Finance and is somewhat different from the procedure for issuing and receiving a paper invoice.

So, when working with a digital invoice in Diadoc, the seller can form an electronic invoice, sign it with an electronic signature and issue it to the counterparty. Upon receipt of the invoice, the buyer sends a message to the seller stating that the document has been received.

The date of issue and the date of receipt of the invoice is fixed by the electronic document management operator. If an error is found in the invoice, the seller can make corrections by re-issuing the electronic invoice. If the buyer finds an error, he generates a notification of clarification to the seller.

2010

Bill to allow businesses to exchange invoices electronically

On July 16, 2010, the State Duma in the third reading adopted a bill allowing enterprises to exchange invoices in electronic form. According to the amendments to paragraph 1 of Article 169 of the Tax Code of the Russian Federation, organizations can exchange electronic documents by mutual agreement of the parties to the transaction and if the parties have compatible technical means and opportunities for receiving and processing invoices.

In order for documents transmitted in electronic form to acquire legal significance, they must be signed by an electronic digital signature (EDS) of the head of the organization or another authorized person. The procedure for issuing and receiving invoices in electronic form via telecommunication communication channels using EDS is established by the Ministry of Finance of the Russian Federation.

On July 15, 2010, SKB Kontur introduced to the market a ready-made system for exchanging electronic documents betweenDiadoc organizations.

According to Grigory Povarov, Deputy General Director of SKB Kontur, the Diadoc system was tested in such major companies as Metro Cash & Carry and Kraft Foods (a pilot project for the exchange of invoices between these FMCG companies was implemented from February to May 2010).

"Already, the Diadoc system allows enterprises to exchange primary documents (contracts, invoices, acts of work performed) via the Internet. If, by the end of this year, the legislative framework in the field of electronic invoices is formed "turnkey," enterprises will be able to start using Diadoc and to send and receive invoices without duplication on paper. This will significantly reduce the time and cash costs of enterprises and increase the efficiency and transparency of business processes in Russian companies, "said Grigory Povarov

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SKB Kontur itself uses Diadoc to exchange electronic documents with its dealerships (more than 450 representative offices throughout the country, for 2010).

Talk about the adoption of such a bill has been going on in Russia for several years. The first initiatives to transfer VAT accounting into electronic form and the introduction of electronic invoices were taken back in the fall of 2003, when the Government of the Russian Federation was going to submit a corresponding bill to the State Duma. Further, in April 2008, the Ministry of Finance of the Russian Federation published a draft "Main Directions of Tax Policy for 2009 and for the Planning Period 2010 and 2011," which sets out the measures proposed by the Ministry of Finance of Russia, providing for extensive changes in the Tax Code of the Russian Federation and, in particular, the introduction of electronic invoices.

Amendments to the Tax Code of the Russian Federation making electronic invoices eligible were expected at best only by the end of 2010 - the beginning of 2011. However, the bill in the third reading was adopted on July 16, 2010.

"If we turn to foreign practice, now in Europe more than 2.5 million companies and approximately 56 million consumers are already using electronic invoices. The share of invoices in electronic form is 10% of the total. At the same time, the annual growth of this market is about 40%. Looking at Europe, we can say that in Russia the electronic document market has great potential. It's just that until today there were legislative barriers to its large-scale development, "added Grigory Povarov

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