The system module "Electronic Tender Platform" IT on Enterprise the portal of JSC Poltava GOK

The Information technologies corporation began at the beginning of 2011 project implementation "Management of the choice of the supplier" on JSC Poltava GOK based on the ERP system the IT Enterprise.

The project provides process optimization of the choice of the supplier due to use of modern information technologies:

• Informing suppliers on tenders via the website of the enterprise
• Transfer and obtaining commercial offers of suppliers from the web application in the ERP system "IT Enterprise"
• The analysis of offers in the ERP system, ensuring safety of tender documents
• Accreditation and assessment of suppliers the Purpose of this project is timely satisfaction of requirements of Plant for purchase of Inventories and services at achievement of the lowest purchase price due to detailed market research, a request of commercial offers and negotiation with suppliers.

The project is supervised directly by the management of the enterprise – the chairman of the board, the first deputy chairman of the board, the vice chairman of the board on business concerns.

Process control of the choice of the qualified suppliers and formation with them mutually advantageous partnership are pacing factors which allow to reduce risks during purchasing tenders.

With respect thereto, the management of JSC Poltava Mining and Processing Works Ferrexpo delivered an accurate task – to optimize selection process of suppliers before Information technologies corporation. Organize process so that participants of tenders competed among themselves, thereby providing to the enterprise the most advantageous conditions of cooperation and optimal purchase value of inventory items and services. In other words suppliers should participate in open electronic tenderings - auctions in real time, and a system should analyze process.

The Information technologies corporation as software developer for automation of large industrial enterprises, offered the instrument of optimization of purchasing activity of JSC Poltava Mining and Processing Works Ferrexpo. All works on business process optimization of management of tender purchases and the choice of suppliers of inventory items and services are successfully implemented based on the specialized web module "Electronic Tender Platform" ERP systems IT Enterprise.

Now the procedure of interaction between the company and suppliers looks as follows.

The system module "Electronic Tender Platform" IT on Enterprise the portal of JSC Poltava GOK https://tender.ferrexpo.poltav a.ua/tenders, provides access to potential suppliers to open and closed tendering of JSC Poltava GOK. A system IT Enterprise allows to submit the application for accreditation with the regulated list of documents, to study the tender documentation, to submit the tender offer, to monitor the course of process of submission of commercial offers by other suppliers and to participate in an auction throughout all tender period.

In the ERP system also all main part of the business processes connected with purchases and tendering process at the choice of suppliers IT Enterprise are performed. On the basis of the purchase plan it is automated the list of necessary tenders for nomenclature groups forms. According to each tender there takes place business process of phasic approval within which the request of the commercial offer forms and the list of participants for mailing affirms. Further the tender is placed on the portal of JSC Poltava GOK and the electronic auction is held. On end of the tender in a system all tender offers in electronic form IT Enterprise remain, comparative tender tables and the minutes of tender committee form. A system it is automated recommends the winner of the tender on the basis of ball assessment of indicators of tender offers. Also the history of all tenders IT Enterprise хранится in a system, normative and legal account is kept, information on commodity groups, tendering process parameters on each commodity group, etc. is structured.

Today the Information technologies corporation successfully completed the Management of the Choice of the Supplier project for JSC Poltava Mining and Processing Works having provided to the customer a number of the major competitive advantages, in particular:

• The transparency of tender process is provided;
• At the expense of tenders like Auction, suppliers compete among themselves online that allows to reduce the purchase price;
• The automated accreditation of software suppliers to groups of inventory items and services and also "black list" of suppliers is conducted;
• Time for processing of the tender documentation (electronic approval and the approval of purchase requisitions, protocols of solutions) is reduced;
• Suppliers are informed on tenders;
• All commercial offers of suppliers get to the ERP system IT Enterprise ó электронном виде via the website;
• In the ERP system offers IT Enterprise are analyzed, and the safety of tender documents is ensured.