MTsFER-consulting created Archive of primary accounting documentation for CTC Media

The Agency of Information Technologies (MTsFER-consulting Group) company announced in January, 2012 project completion on creation of the unified information system of collecting and processing of primary accounting documentation of CTC Media holding. The implemented project is directed to increase in efficiency of use of documentary archive of accounting documentation of holding, including the staff of territorially remote divisions.

The decision on creation of Archive of primary accounting documentation was made by the management of CTC Media media holding in August, 2011 for automation and increase in efficiency of processing of primary documents.

Konstantin Shiyan, Director of the Center of Accounting of CTC Media holding: "The archive of primary documentation became for us not only the instrument of effective work – without idle times, loss of documents and untimely payment of requests, but also opened new opportunities for optimization of all financial accounting. A system allowed us to provide operational interaction between head office and subsidiary companies".

Within the project the centralized archive of documents providing storage and effective document retrieval in the form of the scanned images and electronic submissions of documents in the Microsoft Office format is created. For convenience of work of users in a system developers provide a possibility of binding of documents in logical groups, formation of selections on details and also storage of a change history of cards of documents and electronic documents. Routing of documentation from regions in the central office is provided, creation of the center of accounting at the central office is technology supported.

Integration with the existing accounting system based on the 1C Platform of version 8.2 is performed. For the purpose of ensuring confidentiality of information the mechanism of differentiation of access rights on the basis of roles and user groups will be used.

Selection process of the platform for project implementation for benefit of Microsoft SharePoint was caused by many factors. "The architecture of the Microsoft SharePoint platform completely meets needs of the customer - the head Praktiki of portal solutions of the Agency of information technologies, Sergey Egorov says, - work with documents is carried out via the usual, intuitive web interface that allows to train employees in the minimum terms and to begin full use of a system. Besides, the search means of the platform including a possibility of the full text and specifying document retrieval ensure the most effective functioning of employees of the customer".

Today use of a system of primary accounting documentation extends to all basic financial and economic business processes, in a system 300 users work. Development of the project - implementation of the full-fledged electronic document management system (EDMS) based on MS SharePoint is in the long term planned.