The department of education of administration of the Birsk municipal District of Republic of Bashkortostan implements EDMS

The department of education of Administration of the Birsk municipal District of Republic of Bashkortostan implemented an electronic document management system "CASE". Delivery of licenses and implementation were performed by Medialux company.

Background

The decision on transition to electronic document management in Department of education was made for the purpose of execution of the federal target program "Electronic Russia" and transition to modern business technologies for simplification of work with constantly growing volume of paper document flow.

Solution

In the project progress, first of all, inspection of process of document flow of the customer was executed, then formalization of business processes, development of the implemented model of electronic document management were carried out. The next step carried out installation and setup of necessary hardware and the software, setup of a system for electronic document management, installation of the server software "BUSINESS", installation on client places of the software "CASE". At the final stage system testing and consultation of users then a system entered trial operation was executed.

Plans and expectations

It is expected that by means of the CASE system in Department of education the task of streamlining of processes of document flow will be solved and transition to the uniform scheme of work with documents is performed. The purpose – to automate work with the entering / outgoing documents and correspondence and to reduce terms of registration and passing of documents, to provide proper control of execution of documents.

Results

As a result of the performed works in Department of education full automation of work with documents in workplaces of the receptionist of the head of department, head of department, chief accountant and chief specialist is performed. System implementation considerably reduced time for registration of the entering and outgoing documents, control of execution of documents and instructions, document retrieval.

The customer in full accordance with wishes received the system providing operational registration of the entering and outgoing documents, control of execution of documents and instructions, document retrieval.