Technologika: Module of approval of documents and control of performing discipline

This module is intended for automation of process of approval of different documents (orders, orders, job descriptions and others) using libraries of documents on a corporate portal. At the same time you have an opportunity to control and manage this process.

It is no secret that in many organizations process of approval of documents is one of the most "sick" places – claiming can lose the document or just forget about it, when entering changes into the initial version process should be begun again, at the same time all approving need to be provided with the new document revision and so on. With increase in number of the claiming employees this process can come out from under control at all – nobody will be able to designate exact date of approval of the document and to define at what stage of approval it is at present. Of course, this task can be solved using a ready automated system of document flow which in a broad spectrum are presented at the software market. But implementation of such system will demand considerable resources, both financial, and human. Besides, requirements many organizations in workflow automation are much more modest than a standard set of opportunities of these systems and after implementation often it turns out that many modules of the implemented system are not used in work.

Using our module you will be able to automate the processes of approval of documents inherent in your organization, thereby having achieved reduction of terms of approval and increase in level of control over this process. At the same time the cost and a possibility of setup of this module profitable differs from "boxed" versions of automated systems of document flow. First, you solve problems which face you at present, but do not buy a product "for later". Secondly, this module can be configured for review any documents used in your organization.

The basis of this module is formed by workflow with a possibility of the parallel, consecutive and mixed mode of approval of documents:

Process of approval of documents is followed by creation of tasks for the claiming employees and also mailing of email notifications at purpose of tasks and change of the status of the document. For each stage of approval it is possible to appoint the term of accomplishment of a task.

Besides, this module can be complemented with the web part allowing heads of divisions to exercise control of performing discipline on problems of approval of documents.

Use of our workflow together with a web part will allow to reduce the term of approval of documents in your organization and also to increase employees productivity, taking part in approval processes.

If you were interested in this module, contact our specialists and we will help to automate document flow in your company.