MGIMO - Moscow State Institute of International Relations MFA of Russia (BIT: Calculation of grants)

The expert center on work with the state organizations of BIT company completed implementation of the accounting system on the 1C:Enterprise 8 platform at the Moscow State Institute of International Relations (university) the MFA of Russia (MGIMO).

Retrospective

Account in MGIMO within several years was kept in programs based on 1C: Enterprise 7.7. Due to the change of the legislation the decision on transition to programs of 1C of the 1C:Enterprise 8 version in which relevant requirements to accounting in state institutions are implemented was made. It was necessary to transfer to the 1C:Enterprise 8 platform an accounting and inventory control, payroll calculation and grants, personnel records, settlings with students on paid training. Also it was going to implement specialized programs for management of the hostel and printing house with the purpose to increase efficiency of control over income and expenses of these divisions.

Solution

The project is charged to BIT company. Products"1C: Budget Institution Accounting 8", "1C: Payroll and budget institution staff 8", "1C:Enterprise 8. Operational printing" and also specialized developments of BIT company on the platform are selected from an analysis result of requirements"1C:Enterprise 8": programs"BIT: Salary and the personnel in university", "BIT: Calculation of grants", "BIT: Settlings with students", "BIT: Hostel". 60 jobs are automated.

Product introduction result

Calculation of grants for 5 thousand pupils became simpler. Calculation of all types of charges (the main grant, different allowances of single and long character from different financing sources, financial support and so forth) and deduction is implemented. All necessary analytical reports (pay slips, sheets, codes, etc.) and also the unified forms on accounting of a grant regulated by the legislation form.

Project Results

Accounting and inventory control, payroll calculation and grants, maintaining the staff list, settlings with students on paid training, accounting of the hostel and printing house is automated. In a project deliverable formation of the regulated reporting under the new legislation for public institutions is automated, faultless accounting of non-financial assets of MGIMO, payroll calculation for 3200 employees of university is provided. In a system 60 users work.

Opinion

Natalia Ovsyannikova, the chief of tax department of MGIMO noted: "As a result of transition to 1C:Enterprise 8 we received the modern system conforming not only to requirements of the legislation, but also requirements of the university to functionality and performance. Automation helps us to prepare the reporting, to control work of warehouses, debts on training payment, to exclude errors at payroll calculation and grants. In the course of transition we could look in a new way at accounting and increase efficiency, correct errors".

Elena Malyutina, the head of Expert center on work with the state organizations of BIT company emphasized: "The project in MGIMO became for us unique experience, considering the scale and the importance of the implemented tasks. The flexibility of the 1C:Enterprise 8 platform allowed to implement features of accounting of university and to make the system of the most convenient for users. And of course, the big role in a project success was played by active participation responsible for the project from the customer. In further plans automation of work of economic planning management of university".