Petersburg oil terminal (1C: Document Flow 8)

The Petersburg Oil Terminal (POT) optimized management of documentation, having passed to an electronic document management system of 1C: Document Flow 8. "1C implemented by specialists of the company: The first BIT" a system allows the staff of PNT timely and to precisely process thousands of documents, observing at the same time all requirements of ISO 9001:2008 regarding management of lifecycle of documentation.

Specialists of the company "1C: The first BIT" user training is provided, installation and setup of a system are made, detailed user instructions are developed. At the moment about 40 users of all services of the enterprise have access to an electronic document management system. The management and employees note the following results of system implementation:

• Routing of documents conforms to requirements of the international quality standard of ISO 9001:2008. First, a system automates all processes of the terminal where work with documentation is necessary (acceptance, storage and shipment of oil products on different transport channels, vendor interaction and clients, settlement, etc.). Secondly, the route of the movement of documents is arranged. Updating and reapproval of necessary documents is quickly performed. Thus, the software solution provides timely passing of internal and external documents through all necessary levels of management.

• Process optimization due to reduction of term of processing and approval of documents. The monthly volume of documents on the terminal is about 1 thousand. In the course of approval a system gives to employees the chance of parallel viewing or editing documents. At the same time all working versions with indication of the author, dates and the content of the made changes remain. In a system the regulated routes of the movement of documents considering employees, responsible for approval, and terms of approval are supported. It allowed to reduce transmission time of documents between divisions.

• Ensuring the centralized document storage. Draft copies, the project documentation, information, both for internal, and for external use, - all this is fixed in a system in the corresponding folders. After completion date the document is transferred to electronic archive.

Thus, the accurate and transparent document flow of Petersburg oil terminal constructed according to requirements of the quality standard of ISO 9001:2008 regarding management of documents allows to control performing discipline and promotes optimization of a management activity in general.