1C: Document Flow 8

Versions 1C: Document Flow

• 1C: Document flow 8 KORP. For medium, large organizations and holdings.
• 1C: Document Flow of public institution. For state (municipal) institutions.
• 1C: Document Flow For small and medium-sized commercial enterprises and budgetary institutions.
• 1C:Document Management. For Russian enterprises with branches abroad, with a significant share of foreign employees, as well as branches of foreign companies in Russia.

2024

Platform V Pangolin DBMS Testing

Tests conducted by IT Expertise proved that DBMSlatform V Pangolin withstands the stress load in the form of simultaneous connection and parallel operation of 2400 users of the 1C: Enterprise platform in the Document Management configuration. Sberbank announced this on July 22, 2024. Read more here.

Integration with Soica Platform

SOICA from SL Soft (Softline Group of Companies) is integrated with 1C: Document Flow. Softline announced this on February 21, 2024. Read more here.

2020: Synchronizing with the MS Outlook calendar

On July 2, 2020, the 1S-KPD team announced the expansion of 1C: Document Flow functionality using the 1C: Document Flow calendar synchronization module and MS Outlook. Now 1C: Workflow users can make changes to the event calendar and these changes will also be duplicated in the MS Outlook calendar. Changes take place bilaterally, so entries in MS Outlook will also appear in the 1C: Document Flow calendar. The module significantly speeds up work with calendars, making event tracking and appointment scheduling faster and easier.

1C: Document flow gradually acquires functionality that brings it closer to the title of a full-fledged working environment in which you can perform all the tasks necessary for the organization: from storing documents to taking into account working time and planning labor costs, - says Natalia Burtseva, director of the 1S-KPD, - With each of our additions, we strive to bring "1C: Document flow" closer to its functional peak.

The integration module is running locally on the user's computer because the "1C: Document Flow" for synchronization accesses the installed MS Outlook. This means that synchronization delay due to the geographical remoteness of the server is excluded.

2018: How much does it cost

Example for 100 workplaces

• 187 tr. (if you already have licenses 1C: Enterprise)
• 350 tr. (if there are no licenses)

Plus cost of implementation

• Depends on the project framework
• Comparable to License Cost

These are one-time costs
Further maintenance via ITS line

• 5 tbsp per month or 35 tbsp per year

You can try

• Demo http://v8.1c.ru/doc8/
• The month is free in the cloud https://1capp.com

The calculator is here http://v8.1c.ru/doc8/how_much.htm

• Implemented in 5,000 enterprises in Russia and abroad (February 2018 data)
• In total, approximately 5,000 enterprises in Russia and abroad were automated, approximately 500 tons of jobs
• 2000 + Automation Stories published in the Embedded Solutions Handbook

Robots in 1C: Document Flow

• For repetitive/routine operations, you can create robots:
• For example, requests for payment
• Notification of responsible persons on the delivery of documents according to the document flow schedule

Contractual activities have a special place in the activities of enterprises and institutions

• 1C: Document Flow automates all contractual work processes
• Preparation of the project
• Agreement with both employees and counterparty
• Signing of the contract by both parties
• Fulfillment of obligations under the contract, including periodic
• Control of supporting documents - certificates, invoices, supplementary agreements.
• Contract renewal - do not renew, renew manually, renew automatically
• Termination of contracts

• Compliance with the requirements and provisions of the Civil Code, GOSTs
• Everything the program can do itself...

Integrated systems based on 1C: Document Flow

• Single File Storage
• Central Reference Exchange Node
• Business Process Management Tool:
• For example, agreement of contracts, requisitions, orders, plans, budgets...
• Multi-stage processing of documents by different departments
• Archive of primary accounting documents
• Actual Work Accounting Tool

• Open source,
• Integration tools are not tied to the 1C platform,
• 1C: Document Flow is ready for integration in the spirit of SOA (Service-Oriented Architecture).

~ 1000 documents and reference books from 13 other typical configurations are already integrated with �1S:Dokumentooborotom

2016: Version 2.1 "1C: Document Flow 8"

2015: Version 2.0 "1C: Document Flow 8"

The company 1C"" released in May 2015 a version of the "8" system 1C: Document Flow. Version 2.0 contains many new tools to improve document, process, and project management. Improved interface, flexibility of settings, expanded functionality of the system will make the work of users more convenient, dynamic and operational.

1C: Document Flow is a modern ECM system (Enterprise Content Management) that automates the full cycle of document processing, process and project management. It employs more than 200,000 users every day, including employees of such large enterprises as Bashkirenergo (3000 users), Gazprom Neft (2000 users), TMS Group (1500 users), IDGC of Siberia (1300 users), etc.

Organizations implementing 1C: Document Flow, first of all, strive to reduce the time for making management decisions and reduce the risk of losing important documents. They need tools for efficient user collaboration, quick document formation and coordination, and employee planning and monitoring. In order for the solution of these problems to be as convenient and operational as possible, 1C released a fundamentally new version 2.0 1C: Document Flow 8.

Among the main innovations:

• The system has been transferred to the proprietary interface "Taxi," which allows you to flexibly customize it for the needs and tasks of a particular employee. Each program window displays only what is needed for work, and is not overloaded with additional information. All forms of the interface are simple and understandable. This simplifies the work in the system and significantly saves the time of users - less clicks, transitions, inputs.
• The usual operations in the new version are performed much faster. Large-scale usability testing conducted before the release of edition 2.0 showed that it now takes, on average, half the time to perform everyday actions in the program.
• A simple and intuitive interface allows new employees to quickly learn the principles of working in the system and get involved in the work of the organization without wasting their time on training.
• Enhanced capabilities of tools that improve the efficiency of user collaboration, such as mail, processes, tasks, calendars, etc. For example, now, with any interaction (sending mail, planning events and tasks), the program warns of the absence of certain employees. This helps to more efficiently plan the work of specialists, reduces the timing of approvals and does not allow documents and tasks to "hang" - the company will no longer miss the supplier's profitable offer due to the fact that the contract lasts several days without movement and is waiting for the agreement of the absent employee.
• The formation of documents has been simplified and accelerated: when creating files, the system displays a list of recently used templates, it is possible to automatically fill in the counterparty's TIN details based on the USRN, and now several files can be signed with an electronic signature (EP).
• The user's new "desktop" helps employees plan their work efficiently and focus their efforts on the most important and urgent tasks. When the program is launched, the "desktop" displays information about all activities assigned to the upcoming day: events, letters, calendar entries, documents, etc. This helps with one glance to assess the upcoming front of work and start with the main thing.
• It has become easier to track the implementation of project tasks and control the work of performers. Information on the status of each stage of work will help the manager to make corrective decisions and avoid disruption to the project deadlines, and a report on the amount of time spent by employees on the project will assess the effectiveness of resource use.

Revision 2.0 "1C: Document Flow" was developed on the latest version 8.3 of the "1C: Enterprise" platform and uses all the capabilities laid down in it. In particular, the user can choose and combine with each other any of the most convenient and profitable ways of working in the system. For example, you can install the program in the office and work with it in local mode, you can connect to your office base from home through the 1C:Link service, or you can go into cloud mode by deploying the system on remote servers. In the local version on the computer and through the browser, the system will look and work in exactly the same way. Applications for working with "1C: Document Flow" on a tablet or mobile phone are available on the AppStore and Google Play.

At the same time, the new "1C: Document turnover 8" provides all the functionality of the previous version, including:

• Centralized, secure and user-aware access to documents
• Processing of all types of documents: office documents, texts, images, audio and video files, design system documents, archives, applications, etc.
• Registration of incoming and outgoing correspondence, sending documents from the database by e-mail, with the ability to download incoming and internal correspondence directly from the e-mail box.
• Collaboration with documents and management of business processes: review, approval and approval of documents, execution and execution of orders, etc.
• Time Accounting and Project Execution Control

Revision 2.0 is provided to users "1C: Document Flow 8," who have a valid 1S:ITS Information Technology Support Agreement. In order to take advantage of the new version, you just need to update the system. In this case, all data accumulated in the previous version is saved.

2014: Version 1.3.2.4 "1C: Document Flow 8"

On February 27, 2014, 1C made available for download the configuration of the new software version - 1C: Document Flow 8 1.3.2.4.

Unlike demo version 1.3.2.3, this configuration, although designed to work with platform 8.3, is valid - you can update the work base without risking data.

The new version has fixed a lot of errors (details on the vendor's website), made changes to work with files, processes and tasks, projects.

• SSL support is enabled.
• The format of response messages is configured.
• User rights and delegation control have been adjusted.
• The work of the mobile client and other has been improved.

2012: Version 1.2 "1C: Document Flow 8"

In March 2012, a new version 1.2 of the 1C: Document Flow 8 program was released, which implemented the largest number of improvements during the entire development of the product. Among them:

• setting up arbitrary work routes, the order and conditions of transitions between stages;
• means for supporting the planning and holding of meetings and monitoring the implementation of decisions made;
• personal setting up of the "Manager's Desktop" to organize convenient work on review, coordination, approval of documents and monitoring of employees' work;
• built-in e-mail, mail integration, project accounting, user logging, and more.

The tasks of automation of the document flow of state institutions are becoming more and more relevant - in connection with the active development of e-government, services for the provision of public services in electronic form, and the expansion of interdepartmental electronic interaction. At the exhibition, 1C for the first time presented 1C: Document Flow of public institution 8, a new specialized solution for automating the accounting and exchange of documents, employee interaction, control and analysis of performing discipline in state institutions. The decision complies with the main office standards, GOSTs and regulatory acts, including the Order of the Ministry of Telecom and Mass Communications dated 02.09.2011 No. 221 "On Approval of the Requirements for Information Systems of Electronic Document Management of Federal Executive Bodies, taking into account, among other things, the need to process service information of limited distribution through these systems" and provides support for interdepartmental electronic document management (EDO), the ability to connect to the interdepartmental electronic interaction system (CMEV).

2011: First look at "1C: Document Flow 8"

(dated December 2011)

2010: "1C: Document Flow" based on "1C: Enterprise" 8.2

As of July 2010, the 1C: Document Flow 8 software product, developed on the new 1C: Enterprise 8.2 technology platform, is the successor to the 1C: Archive 3 software product, which is used in hundreds of organizations, enterprises and institutions, and is designed to automate document flow.

"1C: Document Flow 8" allows you to:

• organize the work of employees with documents, exclude the possibility of losing versions or intersecting fragments while working;
• shorten the search time for the required information and the total time for collective processing of documents;
• improve the quality of finished material (projects, documentation, etc.) by solving a large number of controversial issues and streamlining the work of users.

1C: Document Flow 8 is not industry specific and can be used both in the budget sector and in commercial enterprises, be it a distributed holding structure with a large number of users or a small enterprise. Being universal, the program can be easily configured and adapted to the specifics of a particular organization.

"1C: Document Flow 8" in complex solves the tasks of automation of documents accounting, employee interaction, control and analysis of the performing discipline:

• centralized safe storage of documents,
• online access to documents, taking into account user rights,
• registration of incoming and outgoing documents,
• viewing and editing documents,
• versioning documents,
• working with documents of any type: office documents, texts, images, audio and * video files, design system documents, archives, applications, etc.,
• full-text search for documents by their content,
• collective work of users with the ability to agree, approve and control the execution of documents,
• document routing, configurable for each document type individually,
• automated download of documents from e-mail and scanner,
• Accounting and monitoring of employees' working time.

Documents shall be recorded in the context of document types in accordance with the regulation on the company's document control. The principles of accounting for incoming, outgoing and internal documents included in the program fully comply with the current standards and norms, for example:

• GOST R 6.30-2003,
• GOST R 51141-98,
• Federal Law of the Russian Federation No. 27.07.2006 of 149-FZ "On Information, Information Technologies and Information Protection,"
• Requirements of GSDOU,
• Standard instruction on workflow in federal executive authorities, etc.