The "Novorossiysk Commercial Sea Port" group resolves questions of workflow automation by implementation of EDMS

The TopS BI company implements the project of creation of an electronic document management system on the EMC Documentum platform in the NMTP Group.

Objectives

Purpose of the project consolidation of document flow of assets of Group.

Start

Expansion of business of NMTP and new tasks required implementation of more perfect and large-scale electronic document management system (EDMS).

"Creation of the consolidated document flow in the NMTP Group will promote unification of the movement of documents, will lower labor costs on their preparation and will increase controllability of geographically spaced assets. As the platform EMC Documentum 6.7 as the most full corresponding to our tasks is selected. The TopS BI company which offered optimal approach to project implementation became the winner of the tender", - Yury Okhota, the project manager from the NMTP Group noted.

One of the main requirements to a system - support of a large number of at the same time working users. Within a pilot project to EDMS based on EMC Documentum it is going to connect 500 users, expansion is as required possible further. The main functional system modules are OAD (organizational and administrative documentation) where the movement of the entering and outgoing documents, internal correspondence, orders and orders is implemented. The module allows to control performing discipline and contractual document flow. From relevant features of the solution – implementation of the mobile place of the head on the iPad device. Also it is necessary to carry out integration of EDMS with the system of the normative reference information. Besides, within the project specialists of TopS BI will provide key user training of a system among heads and employees

"Thanks to the boxed solution TopS BI, with previously configured functionality, perhaps considerably to reduce project deadlines. We calculate that the electronic document management system in the NMTP Group will earn in full at the beginning of 2013. Ample opportunities of the EMC Documentum platform will help to create a common information space, to support the solution of a big range of tasks and to bring the level of electronic document management to qualitatively other level", - Denis Levinsky, the director of the department of document management systems of TopS BI company noted.

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